Plant Christmas Market Checklist

Organising a plant Christmas market means coordinating plant stock, decorated stalls, payments and visitor flow on the same day. Start by fixing the date, opening hours and floor plan, then work backwards from delivery and setup times. Allow space for sales stalls, checkout tables, storage racks and clear route signs. This checklist also covers often-missed details such as cash, price tags, power access, spare batteries, dietary requirements and checking plants before opening.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set date and opening hours
Confirm venue and floor plan
2 people
Arrange sales stalls
2 people
Contact suppliers
2 people
Put together the plant selection
2 people
Set selling prices
2 people
Make reservations
Check permits
Send invitations
2 people
Post online promotion
2 people
Distribute posters
3 people
Process registrations
Collect dietary requirements
Schedule the sales team
Confirm deliveries
Check the shopping list
2 people
Order cash
Prepare name badges
2 people
Make price tags
2 people
Prepare route signs
2 people
Assemble gift packages
3 people
Do the shopping
2 people
Pick up plants
3 people
Check plants
3 people
Sort Christmas decorations
2 people

Event

Set up the stalls
4 people
Set up tables and chairs
4 people
Connect power and lighting
3 people
Hang Christmas lights
3 people
Mark the entrance and route
2 people
Display plants at each booth
6 people
Display pots and accessories
3 people
Put up price tags
3 people
Test the cash registers and payment devices
2 people
Prepare coffee and tea
3 people
Set out hot drinks
2 people
Set out snacks
3 people
Welcome suppliers
2 people
Give sales team briefing
2 people
Staff the entrance
2 people
Sell plants
8 people
Sell gift baskets
2 people
Serve coffee and tea
3 people
Serve snacks
2 people
Refill drinks
2 people
Water the plants
2 people
Empty trash bins
2 people
Count the cash registers mid-shift
2 people
Restock supplies
4 people
Announce final sales round
Close sales and catering
4 people
Guide visitors out safely
2 people
Protect leftover plants
3 people

Aftercare

Dismantle stalls and decorations
6 people
Sort leftover materials
3 people
Return plants
3 people
Return rental equipment
3 people
Wash dishes
3 people
Dispose of waste
2 people
Clean the venue
4 people
Close out the registers
2 people
Count sales stock
2 people
Collect lost and found items
Store materials dry
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 6
Market stallsqty 12
Foldable tablesqty 18
Beer tablesqty 4
Folding chairsqty 30
Checkout tablesqty 3
Storage racksqty 6
Plant tablesqty 12

Decorations

Christmas treesqty 4
Christmas wreathsqty 8
Christmas baublesqty 120
Garlandsqty 10
Christmas figuresqty 12
Tablecloth coversqty 24
Price tag holdersqty 80
Route signsqty 10

Lighting

LED string lightsqty 18
LED lanternsqty 12
Battery lightsqty 30
Work lightsqty 6
Spare batteriesqty 48

Equipment

Payment terminalsqty 3
Cash drawersqty 3
Phone chargersqty 4
Extension cordsqty 8
Power stripsqty 12
Cable matsqty 20
Cordless drill driversqty 2
Toolboxesqty 2
Handheld microphonesqty 2

Tableware

Coffee cupsqty 120
Water glassesqty 120
Dessert platesqty 100
Teaspoonsqty 100
Serving tongsqty 8
Serving plattersqty 12
Thermos flasksqty 8

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Hot drink urnsqty 6
Cutting boardsqty 4
Bread knivesqty 4
Coolersqty 6
Ice cube traysqty 6

Cleaning

Waste binsqty 10
Broomsqty 4
Floor squeegeesqty 3
Bucketsqty 6
Cleaning clothsqty 30

Plants and sales

Houseplantsqty 180
Poinsettiasqty 80
Christmas cactiqty 50
Succulentsqty 60
Herb plantsqty 60
Hanging plantsqty 40
Christmas arrangementsqty 50
Growing potsqty 200
Christmas potsqty 120
Plant saucersqty 150
Potting soil bagsqty 20
Hydrogranulesqty 10
Plant labelsqty 300
Gift ribbon rollsqty 12
Wrapping paper rollsqty 15
Carry bagsqty 250
Growing traysqty 30

Catering

Groceries

Tips

Set the floor plan at least 3 weeks before opening. Mark every sales stall, checkout table, plant table, storage area and visitor route so deliveries and setup do not block access.
Confirm plant deliveries and pickups 2–3 days before the market. Check each plant on arrival, then group the selection and prepare gift packages before customers arrive.
Finish prices, price tags and payment arrangements at least 7 days ahead. Prepare cash, payment terminals and charging points, and keep a cash drawer at each planned checkout.
Test every lighting and power item the day before setup. Bring spare batteries, extension cords, power strips and cable mats; keep cables away from walking routes and plant-watering areas.
Schedule the sales team in shifts covering setup, opening hours and breakdown. Prepare name badges and a short briefing so everyone knows prices, checkout duties, stock storage and who handles registrations or dietary requirements.

Frequently asked questions

How far in advance should I organise a plant Christmas market?: Start planning at least 6–8 weeks before the market. Confirm the date, venue, permits, suppliers and plant selection first, then complete promotion, staffing and purchasing during the final 2 weeks.
How do I plan the layout for a plant Christmas market?: Create the floor plan at least 3 weeks in advance. Leave clear routes between stalls, keep checkout tables near the exit, and reserve separate space for storage, deliveries and gift-package assembly.
When should I order plants for a Christmas market?: Confirm quantities and delivery dates at least 2–3 weeks before opening, depending on supplier lead times. Reconfirm the order 2–3 days before delivery and check every plant as soon as it arrives.
What lighting and power do I need for a plant Christmas market?: Test LED string lights, lanterns, work lights and battery lights the day before setup. Plan power access for each stall, bring spare batteries and use extension cords, power strips and cable mats wherever cables cross the venue.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.