What you need for a park concert

A park concert needs more than a stage and speakers. Plan the physical setup for seating, food and drinks, artist access, lighting, power, and clear public routes. This shopping list includes the core equipment and supplies for an outdoor concert, including backup power and cable protection. Check quantities against your expected attendance, the number of performers, and the park’s available electricity before ordering.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 12
Folding chairsqty 120
High tablesqty 8
Party tentsqty 4
Beer tablesqty 6
Bar matsqty 2
Clothes racksqty 2
Stage sectionsqty 6

Equipment

Speakersqty 4
Mixer
Microphonesqty 4
Microphone standsqty 4
Speaker standsqty 4
DI boxesqty 4
Extension cordsqty 8
Power stripsqty 8
Cable traysqty 12
Gaffer tapeqty 6
Music standsqty 12
Power generator
Handheld megaphone

Lighting

String lightsqty 8
LED lampsqty 12
Work lightsqty 4
Cable reelsqty 4

Tableware

Drinking glassesqty 250
Wine glassesqty 100
Coffee cupsqty 100
Platesqty 250
Knivesqty 150
Forksqty 150
Spoonsqty 100
Serving utensilsqty 12

Kitchen

Coolersqty 6
Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Small bowlsqty 20

Decorations

Buntingqty 10
Balloonsqty 100
Program boardsqty 6
Tableclothsqty 16
Directional signsqty 12

Cleaning

Waste binsqty 12
Litter pickersqty 4
Broom setsqty 4
Mopsqty 4
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea - 200 bags
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 24 liters
- Cola Zero - 18 liters
- Orange Soda - 12 liter
- Iced tea - 12 liters
- Spa Blauw - 60 liters
- Spa Rood - 24 liters
- Beer - 180 cans
- Alcohol-free beer - 36 cans
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 8 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Lemon juice - 2 bottles
- Ice cubes - 20 kilo
- Dish soap - 3 bottles
- Hand soap - 6 bottles
- Disinfecting hand gel - 4 liters
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Paper napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable coffee cups - 250 pieces
- Stirrers - 300 pieces
- Sandwiches - 240 pieces
- Whole wheat bread - 12 loaves
- Rolls - 120 pieces
- Butter - 3 kilos
- Young cheese - 5 kilos
- Brie - 2 kilos
- Ham - 4 kilos
- Chicken breast topping - 3 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Cucumber - 8 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Red onion - 1 kilo
- Pickles - 3 jars
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Peanut butter - 2 jars
- Jam - 3 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Salted peanuts - 5 kilo
- Olives - 3 kg
- Cheese cubes - 4 kilo
- Grapes - 6 kilos
- Apples - 100 pieces
- Bananas - 60 pieces
- Strawberries - 4 kilos
- Mini carrots - 3 kilos
- Cucumber for snack vegetables - 4 kilos
- Yogurt dressing - 2 liters
- Herb butter - 2 kilo
- Mini meatballs - 5 kilos
- Vegetarian snacks - 4 kilos
- Puff pastry snacks - 300 pieces
- Cookies - 6 kilos
- Brownies - 200 pieces
- Chocolate bars - 100 pieces
- Sugar waffles - 100 pieces
- Lemons - 30 pieces
- Mint - 10 bunches
- Herb Salt - 2 jars
- Black pepper - 2 jars
- Salt - 2 packs

Tips

Plan seating and tables for the registered audience, then add a small buffer for late arrivals. Folding chairs, beer tables, high tables, and party tents should fit the floor plan without blocking marked access routes.
Treat power as a separate shopping item, not an afterthought. Confirm the park’s supply early and arrange a generator, extension cords, power strips, cable reels, and cable trays if the available outlets cannot safely support the sound and lighting setup.
Order tableware from the catering headcount plus at least 10% extra. Drinking glasses, wine glasses, coffee cups, and plates disappear quickly during a long concert, especially when volunteers are clearing several service points.
Protect every cable that crosses a public or working route. Use cable trays and gaffer tape, and keep spare extension cords available so a last-minute stage or bar change does not create a trip hazard.
Prepare lighting for both the audience and the crew. String lights and LED lamps set the public areas, while work lights help volunteers and performers pack down safely after the program ends.

Frequently asked questions

How many chairs do I need for a park concert?: Start with one chair for each guest who is expected to sit at the same time. For a 200-person audience, 120 to 160 chairs may be enough if standing and high-table areas are planned, but use the registration numbers and floor plan to set the final quantity.
How much extra tableware should I buy for a park concert?: Buy at least 10% more tableware than the expected attendance, and 15% more for small items or self-service areas. For 200 guests, that means planning for at least 220 drinking glasses, plates, and other frequently used pieces.
When should I arrange sound and power equipment?: Reserve speakers, the mixer, microphones, stands, DI boxes, and power equipment as soon as the music program is confirmed, ideally several weeks before the concert. Check the park’s power supply before placing the final order.
Do I need a generator for a park concert?: You need a generator if the park has no suitable supply or the available capacity cannot cover sound, lighting, catering, and other equipment. Confirm the required wattage with the sound and lighting suppliers at least 2 to 4 weeks before the event.

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