What you need for a park concert

A park concert needs more than drinks and a stage. Use this shopping list to cover guest seating, serving equipment, sound, lighting, power and shelter before suppliers arrive. Reusable glasses, water jugs and buffetware are easy to overlook when most attention goes to performers and speakers. Check quantities against registrations, dietary requirements and the program, then allow time for deliveries, chilling drinks and a second weather check.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Foldable tablesqty 6
Folding chairsqty 80
Bar stoolsqty 8
Buffet tablesqty 4
Coat racksqty 2
Stage sectionsqty 6

Tableware

Reusable drinking glassesqty 150
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 4
Water jugsqty 8

Equipment

Speakersqty 2
Subwoofersqty 2
Mixer
Microphonesqty 4
Microphone standsqty 4
Speaker standsqty 2
DI boxesqty 3
Audio cablesqty 12
Extension cordsqty 8
Power stripsqty 8
Cable traysqty 12
Generator

Lighting

LED light setsqty 4
String lightsqty 6
Battery lanternsqty 8
Spare batteriesqty 24

Decorations

Buntingqty 8
Balloonsqty 100
Tableclothsqty 12
Menu boardsqty 4
Directional signsqty 8
Program postersqty 12

Kitchen

Coolersqty 6
Food warmersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving traysqty 8
Storage binsqty 12
Bottle openersqty 4
Corkscrewsqty 2
Kettlesqty 2

Cleaning

Waste binsqty 10
Trash bag holdersqty 6
Broom setsqty 3
Dustpan and brushqty 3
Bucketsqty 4
Mopsqty 4
Cleaning clothsqty 24
Hand broomsqty 4
Hand sanitizer pumpsqty 6
Toilet paper rollsqty 24
Hand soap dispensersqty 4

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Beer - 12 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Ice cubes - 20 kilograms
- Baguettes - 12 pieces
- Mini pistolets - 120 pieces
- Mini croissants - 80 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Ham - 1.5 kilograms
- Smoked chicken breast - 1 kilogram
- Lettuce - 8 heads
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Bell peppers - 2 kilograms
- Red onions - 1 kilogram
- Grapes - 4 kilograms
- Apples - 5 kilograms
- Bananas - 4 kilogram
- Melons - 3 pieces
- Strawberries - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted sticks - 6 bags
- Mixed nuts - 3 kilograms
- Olives - 2 kilograms
- Tortilla wraps - 100 pieces
- Chicken breast - 5 kilograms
- Falafel - 3 kilograms
- Rice - 5 kilograms
- Pasta - 4 kilograms
- Pesto - 1,5 kilogram
- Pasta sauce - 4 liters
- Grated cheese - 2 kilogram
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Barbecue sauce - 1 liter
- Olive oil - 1 liter
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Italian herbs - 150 grams
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Disposable gloves - 4 boxes
- Trash bags - 100 pieces
- Cleaning product - 4 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Hand soap - 4 bottles
- Disinfectant wipes - 6 packs
- Toilet paper - 24 rolls

Tips

Plan seating and standing areas separately: include folding chairs, beer tables and coat racks, while keeping clear routes around the stage and food service.
Buy or hire serving pieces as a set: plates, cutlery, serving platters, tongs, coffee cups, coffee pots and water jugs are often missed when catering quantities are confirmed.
Treat sound equipment as one system. Match speakers and subwoofers with the mixer, microphones, stands, DI boxes and audio cables, and confirm technical requirements with performers before ordering.
Prepare the power list before buying cables. Count extension cords, power strips and cable trays, then confirm whether the generator can handle the sound system, lighting and catering equipment at the same time.
Have weather cover ready before the forecast becomes uncertain. Party tents, stage sections, LED light sets and string lights should be available before deliveries and the final grounds inspection.

Frequently asked questions

How many reusable glasses do I need for a park concert?: Plan at least 2 reusable drinking glasses per guest if washing or collecting them during the event is possible. For a four-hour concert without regular collection, use 3 glasses per guest, plus about 10% extra.
How much seating is needed for a park concert?: Provide seats for roughly 30% to 50% of registered guests if the program lasts several hours. Add beer tables for standing groups and keep enough open space for movement near the stage and buffet.
What sound equipment is needed for a park concert?: A basic live setup usually includes speakers, subwoofers, a mixer, microphones, microphone stands, speaker stands, DI boxes and audio cables. Confirm the performers' technical requirements at least 2 weeks before the concert.
When should drinks and snacks be bought for a park concert?: Buy shelf-stable drinks, snacks and serving supplies 3 to 7 days ahead. Chill drinks at least 12 hours before the event, and buy or receive fresh catering items as close to serving time as the supplier allows.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.