What you need for a park concert

A park concert needs more than instruments and a stage. Plan separate supplies for serving food and drinks, keeping everything cold, powering equipment safely and lighting the site after dark. Reusable glasses, coolers, extension cords and cable mats are easy to overlook until setup has started. Use this list alongside your layout, catering and technical checks so the right quantities are bought or collected before event day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sections
Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 6
Changing room tableqty 2

Tableware

Reusable drinking glassesqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 50
Serving plattersqty 12
Serving tongsqty 8

Equipment

PA speakersqty 2
Stage monitorsqty 2
Mixer
Microphonesqty 4
Microphone standsqty 4
DI boxesqty 2
Extension cordsqty 8
Power stripsqty 6
Cable matsqty 12

Lighting

LED work lightsqty 6
String lightsqty 8
Spare batteriesqty 24

Kitchen

Coolersqty 4
Ice cube traysqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Chef's knivesqty 3
Cooling columnsqty 2

Decorations

Buntingqty 6
Stage drapesqty 2
Plantersqty 8

Cleaning

Hand broomsqty 4
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3

Catering

Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Beer - 8 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Tonic - 4 bottles
- Ginger ale - 4 bottles
- Lemons - 2 kilograms
- Limes - 1 kilogram
- Ice cubes - 20 kilograms
- Baguettes - 12 pieces
- Bread rolls - 80 pieces
- Butter - 1 kilogram
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Ham - 2 kilograms
- Hummus - 12 tubs
- Herb cream cheese - 8 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Arugula - 6 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Olives - 6 jars
- Grapes - 4 kilograms
- Apples - 5 kilograms
- Baby carrots - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles
- Dish soap - 2 bottles
- Cleaning wipes - 4 packs
- Disinfectant spray - 3 bottles
- Trash bags - 100 pieces
- Paper towels - 8 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes

Tips

Plan around two to three drinks per guest for the first hour, then one drink per person per hour. Add extra water, especially if guests will stand in the sun or help with setup.
Allow at least one reusable drinking glass per guest, plus 10% extra for loss or delayed washing. Buy or collect enough plates, cutlery and serving utensils for the busiest food service period.
Use one cooler for drinks and another for food where possible. Fill ice cube trays the day before and move chilled drinks into the coolers before guests arrive.
Count every power-consuming item before collecting extension cords and power strips. Keep cables covered with cable mats wherever they cross walking routes, and test the full setup before the concert starts.
Do not leave lighting until the last hour. Check string lights, LED work lights and spare batteries at least one day ahead, and place work lights near the stage, bar and routes to the toilets.

Frequently asked questions

How many drinks do I need for a park concert?: For the first hour, plan two to three drinks per person, followed by one drink per guest per hour. Include water separately and add around 10% extra if the forecast is warm or guests cannot easily buy more nearby.
How many reusable cups should I bring to a park concert?: Bring at least one reusable glass per guest and preferably 10% extra. If there is no continuous washing point, plan closer to two glasses per guest or arrange a clearly marked return system.
When should I prepare ice and cool the drinks?: Freeze ice trays at least 24 hours before the event and start cooling drinks several hours before guests arrive. Check the coolers again during setup so drinks are cold before the first performance.
How many extension cords and cable mats do I need?: Count one suitable extension cord for each separate power route, then add at least one spare. Use a cable mat for every section that crosses a public walkway, and test the complete power setup before opening the site.

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