Pancake Night Shopping List

Plan the shopping around how many people will eat and how long the pancake station stays open. For a main meal, allow three to four pancakes per person, plus extra batter for seconds and torn pancakes. Buy toppings in separate bowls, keep chilled fruit and dairy products cold, and check dietary requirements before shopping. The list also covers the items that are easy to overlook: serving spoons, measuring equipment, extension cords and enough pans or hot plates for the queue.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 110
Buffet tablesqty 4
Cash desk table
Stoolsqty 6

Tableware

Reusable platesqty 130
Reusable cupsqty 130
Coffee cupsqty 60
Knivesqty 130
Forksqty 130
Teaspoonsqty 60
Serving spoonsqty 20
Small bowlsqty 35
Measuring cupsqty 8
Serving traysqty 10

Kitchen

Frying pansqty 12
Pancake spatulasqty 12
Mixing bowlsqty 8
Whiskqty 8
Ladlesqty 8
Cutting boardsqty 6
Kitchen knivesqty 8
Measuring spoonsqty 8
Funnelsqty 4

Equipment

Electric hotplatesqty 8
Extension cordsqty 8
Power stripsqty 8
Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Food warmersqty 4
Payment terminal
Calculatorsqty 2
Fire extinguisher

Decorations

Buntingqty 6
Balloonsqty 100
Tableclothsqty 12
Menu boardsqty 6
Directional signsqty 8
Allergen board
Name badgesqty 120

Lighting

LED light stringsqty 4
Table lampsqty 6

Cleaning

Waste binsqty 8
Washing-up basinsqty 4
Draining racksqty 4
Broomqty 2
Mopqty 2
Bucketsqty 3
Cleaning glovesqty 8

Catering

Groceries
- Wheat flour - 12 kilos
- Whole milk - 24 liters
- Eggs - 240 pieces
- Unsalted butter - 3 kilo
- Sunflower oil - 4 liters
- Granulated sugar - 4 kilos
- Vanilla sugar - 20 sachets
- Baking powder - 500 grams
- Salt - 500 grams
- Cinnamon - 250 gram
- Cocoa powder - 500 gram
- Gluten-free flour - 3 kilo
- Plant-based milk - 8 liters
- Lactose-free milk - 4 liters
- Apples - 8 kilos
- Bananas - 6 kilos
- Strawberries - 4 kilos
- Grapes - 3 kilos
- Lemons - 2 kilos
- Raisins - 2 kilos
- Blueberries - 2 kilos
- Whipped cream - 8 liters
- Vanilla ice cream - 8 liters
- Powdered sugar - 3 kilos
- Syrup - 8 bottles
- Chocolate sauce - 6 bottles
- Caramel sauce - 4 bottles
- Chocolate sprinkles - 2 kilos
- Chocolate spread - 4 jars
- Peanut butter - 3 jars
- Speculoos spread - 3 jars
- Strawberry jam - 4 jars
- Apricot jam - 3 jars
- Apple syrup - 3 jars
- Honey - 2 jars
- Peanut brittle - 1 kilo
- Desiccated coconut - 500 grams
- Mixed nuts - 1 kilo
- Raisins - 1 kilo
- Sliced cheese - 4 kilos
- Ham slices - 3 kilo
- Bacon - 3 kilos
- Mushrooms - 3 kilo
- Bell peppers - 2 kilos
- Onions - 2 kilos
- Spinach - 2 kilo
- Grated cheese - 3 kilos
- Tomato sauce - 4 liters
- Herb cream cheese - 2 kilos
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Beer - 3 crates
- Alcohol-free wine - 6 bottles
- Coffee - 3 kilos
- Tea - 200 bags
- Cocoa drink powder - 1 kilo
- Coffee milk - 6 liters
- Sugar sticks - 500 pieces
- Sweetener - 300 pieces
- Lemon juice - 2 liters
- Stir sticks - 200 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 50 pieces
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant - 2 bottles
- Hand soap - 6 dispensers
- Hand sanitizer - 4 bottles
- Sponges - 12 pieces
- Scouring sponges - 12 pieces
- Paper towels - 12 packs
- Nitrile gloves - 300 pieces
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 3 rolls
- Storage containers - 30 pieces
- Napkins - 300 pieces
- Straws - 150 pieces
- Wooden skewers - 200 pieces

Tips

Allow 3–4 pancakes per guest for a meal, then add about 10% extra batter so shortages or damaged pancakes do not stop service.
For toppings, plan roughly 150–200 g of fruit, sauce or other toppings per person in total. Buy a little more of the popular options and prepare fruit shortly before serving.
Keep chilled toppings, dairy products and batter ingredients in coolers until they are needed. Do not set everything out at once if the pancake night lasts several hours.
Check the cooking setup before shopping: count frying pans, pancake spatulas, electric hotplates, extension cords and power strips. One hotplate with one pan creates a slow queue, so arrange enough stations for the expected turnout.
Pack serving spoons, small bowls, measuring cups and teaspoons separately from the groceries. They are often forgotten because they are not part of the food order, but guests need them as soon as toppings are set out.

Frequently asked questions

How much pancake batter do I need per person?: For a main meal, plan on 3–4 pancakes per person. Add about 10% extra batter for seconds, spills and pancakes that do not turn out well.
How many toppings should I buy for pancake night?: Allow around 150–200 g of toppings per person when fruit, sauces and other options are combined. Offer several small bowls rather than one large bowl of each topping so the buffet remains easy to manage.
What equipment do I need for a pancake night?: Plan at least one frying pan, pancake spatula, mixing bowl, whisk and ladle for each active cooking station. Also check electric hotplates, extension cords, power strips, serving spoons and coolers before the shopping trip.
When should I buy and prepare fruit for pancake night?: Buy perishable fruit and chilled products no earlier than 1–2 days before the event, then wash and cut the fruit on the day itself. Keep it cool until it is placed on the topping table.

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