What you need for a night flea market

A night flea market needs more than stalls and tables. You also need enough lighting for every aisle, safe cable routing, payment equipment, signs, seating and drinks for vendors and visitors. Use this shopping list alongside your layout and vendor count: the number of stalls determines how many tables, racks, signs and power connections you need. Buy or collect anything with a lead time—especially tents, payment terminals and power equipment—before setup day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 6
Market stallsqty 20
Tablesqty 24
Folding chairsqty 50
Beer tablesqty 6
Tablecloth coversqty 24
Clothes racksqty 8
Clothes hangersqty 100
Stoolsqty 8
Cratesqty 20

Equipment

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Payment terminalsqty 2
Extension cordsqty 6
Power stripsqty 8
Power distribution boxesqty 3
Cable matsqty 12
Handheld microphone
Megaphone

Lighting

LED string lightsqty 10
LED work lightsqty 8
Battery lanternsqty 10
Spare batteriesqty 20

Decorations

Welcome signsqty 3
Price signsqty 10
Directional signsqty 12
Table signsqty 25
Name badgesqty 30
Buntingqty 8
Chalkboardsqty 4
Chalk markersqty 8
Duct tapeqty 6
Cable tiesqty 200
Ropeqty 4

Kitchen

Thermos flasksqty 4
Pouring jugsqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Serving plattersqty 8
Serving spoonsqty 8
Pliersqty 6
Ice packsqty 20

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Teaspoonsqty 100
Serving traysqty 6

Cleaning

Waste binsqty 10
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 4
Cleaning brushesqty 4

Safety

First aid kit
Flashlightsqty 4
Safety vestsqty 8
Crowd control barriersqty 12
Fire extinguishersqty 2
Non-slip matsqty 6

Administration

Cash register
Cash box
Receipt bookletsqty 4
Pen setsqty 6
Clipboardsqty 6
Notepadsqty 6
Cash traysqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemon juice - 2 bottles
- Ice cubes - 10 bags
- Sugar waffles - 80 pieces
- Apple pie slices - 60 pieces
- Butter cookies - 6 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Popcorn - 6 bags
- Chocolate bars - 60 pieces
- Fruit gums - 40 bags
- Apples - 40 pieces
- Bananas - 30 pieces
- Mini rolls - 120 pieces
- Cheese slices - 3 packs
- Back ham - 2 packs
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 6 tubs
- Unsalted butter - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 tin
- Pepper - 1 can
- Paper napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand gel - 6 bottles
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 8 pieces
- Nitrile gloves - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes

Tips

Plan one table, stall or clothes rack per confirmed vendor, then keep a small buffer if space allows. Record the final table count before buying tablecloths, signs and seating.
Light the shopping area separately from the work areas. Use LED string lights for atmosphere, LED work lights for setup and battery lanterns as backup; keep spare batteries on hand.
Count power users before you shop for cables: coffee machines, kettles, hot drink urns and payment terminals may need separate connections. Match extension cords, power strips, distribution boxes and cable mats to the venue’s available supply.
Prepare signs in several types before the event: one welcome sign, directional signs at entrances and turns, table or vendor signs, and price signs. Pack chalkboards and markers together so prices can be changed quickly.
Buy drinks and catering supplies only after registrations and dietary requirements are collected. Chill drinks in coolers before opening, and arrange cash for the register and payment terminals before vendors arrive.

Frequently asked questions

How many tables do I need for a night flea market?: Start with one table or stall per confirmed vendor, based on the recorded table count. Add extra tables only if your floor plan leaves enough clear space for visitors and access routes.
How much lighting is needed for a night flea market?: Plan visible lighting for every aisle, entrance and payment point, plus separate work lights for setup. Keep at least one battery lantern and a set of spare batteries as backup in case a powered light fails.
What power equipment do I need for a night flea market?: List every machine that needs power before buying equipment, including coffee machines, kettles, hot drink urns and payment terminals. Provide compatible extension cords, power strips, distribution boxes and cable mats, then confirm the venue’s power capacity before setup.
When should I buy supplies for a night flea market?: Reserve tents, stalls, tables, chairs, racks and payment equipment as soon as the venue and vendor count are confirmed. Do the final drinks and catering shopping after dietary requirements are collected, and chill drinks before the doors open.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.