What to Buy for an All-Star Game

An all-star game needs more than match balls and team shirts. You will also need a working setup for the jury table, player areas, catering, registration and spectators. Use your confirmed participant count to scale food, drinks and tableware, then add a small reserve for referees, staff and late arrivals. Buy non-perishables first; chill drinks and prepare snacks on the day before or the morning of the game.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 120
Bar stoolsqty 8
Party tentsqty 2
Changing room benchesqty 8
Waste binsqty 8

Tableware

Reusable platesqty 180
Reusable bowlsqty 80
Drinking glassesqty 220
Coffee cupsqty 100
Knivesqty 180
Forksqty 180
Spoonsqty 120
Serving spoonsqty 12
Serving traysqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 8
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Small bowlsqty 20
Pliersqty 8
Measuring cupsqty 2

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Competition clock
Laptop
Printer

Sports equipment

Match ballsqty 6
Spare ballsqty 4
Training bibsqty 30
Conesqty 30
Marker discsqty 30
Team shirtsqty 40
Whistlesqty 4
Scoreboard
Tactics boardsqty 2
Drink bottlesqty 40
Ball netsqty 4
Spare parts

Decorations

Buntingqty 8
Balloonsqty 150
Team flagsqty 6
Tableclothsqty 10
Announcement signsqty 6
Name badgesqty 80

Lighting

LED string lightsqty 6
Work lightsqty 4
Batteriesqty 24

Cleaning

Broom setsqty 3
Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Microfiber clothsqty 20
Toilet brushesqty 4

Catering

Coolersqty 6
Food warmersqty 4
Drink dispensersqty 4
Water jugsqty 8
Cash boxesqty 2
Receipt rollsqty 4
Serving traysqty 12
Label holdersqty 20
Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 96 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini pistolets - 120 pieces
- Whole grain bread - 8 loaves
- Wraps - 80 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast - 3 kilo
- Smoked salmon - 1 kilo
- Hummus - 2 kilos
- Egg salad - 2 kilo
- Herb cream cheese - 1 kilo
- Lettuce - 10 heads
- Tomatoes - 4 kilos
- Cucumbers - 3 kilos
- Bell peppers - 2 kilo
- Red onions - 1 kilo
- Pickles - 3 jars
- Olives - 3 jars
- Herb butter - 2 kilo
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Pesto - 4 jars
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Potato salad - 5 kilos
- Pasta salad - 5 kilos
- Raw vegetable salad - 4 kilo
- Chicken nuggets - 5 kilos
- Vegetarian snacks - 3 kilos
- Bitterballen - 5 kilo
- Mini frikandellen - 3 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Salsa - 8 jars
- Peanuts - 3 kilos
- Mixed nuts - 3 kilo
- Popcorn - 6 bags
- Apples - 12 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Oranges - 8 kilo
- Cookies - 10 packs
- Brownies - 120 pieces
- Muesli bars - 100 pieces
- Chocolate bars - 80 pieces
- Coffee creamer - 4 packs
- Lemons - 2 kilos
- Lime juice - 4 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkins - 500 pieces
- Bread bags - 200 pcs
- Wooden skewers - 500 pieces
- Paper snack bags - 300 pieces
- Coffee filters - 200 pieces
- Matches - 4 boxes

Safety

First aid kitsqty 2
Ice packsqty 12
Safety vestsqty 8
Flashlightsqty 4

Administration

Clipboardsqty 6
Pensqty 30
Markersqty 12
A4 paperqty 2
Tapeqty 8
Writing foldersqty 6
Wristbandsqty 200
Price listsqty 10

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Include water as well as other drinks, and keep a separate supply for referees and event staff.
Allow one main food portion and two snack portions per attendee, including volunteers and referees. Confirm dietary requirements before shopping so you are not trying to replace special meals on match day.
Count tableware against your largest serving wave, not just the guest list. For a self-service setup, prepare at least one plate, bowl, glass, cup, knife, fork and spoon per person, plus 10% spare.
Buy or check the technical items at least 48 hours before the game. Test the competition clock, microphone, portable speaker, laptop, printer, extension cords and power strips together at the venue.
Prepare a separate match-day box for printed materials, prizes and medals, team shirts or vests, and spare supplies. Pack it the day before so registration and the jury table are not waiting for a last-minute shopping trip.

Frequently asked questions

How much food and drink do I need for an all-star game?: For each person, plan one main food portion, two snack portions and two to three drinks for the first hour. Add one drink per person for every additional hour, and include referees, staff and volunteers in the count.
How many plates, cups and cutlery items should I buy?: Start with one complete place setting per attendee and add 10% spare. For 100 people, that means at least 110 plates, bowls, glasses, cups, knives, forks and spoons where each item is used once.
When should I buy supplies for an all-star game?: Buy non-perishable food, tableware and equipment 3 to 7 days beforehand. Buy fresh food 1 to 2 days before, chill drinks the day before, and check technical equipment at least 48 hours before kickoff.
What should I bring for the jury table and registration desk?: Pack the laptop, printer, printed materials, competition clock, microphone, power strips and extension cords in one labeled box. Check the box at least 24 hours before the game and bring 10% extra printed copies for schedule changes or late registrations.

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