New Year's Party shopping list

A New Year's Party needs more than champagne and snacks. Plan drinks by serving period, then check that you have enough glasses, plates, serving tools and cold storage for the full guest list. Fresh produce and chilled drinks are easy to leave until the last minute, while items such as extension cords, coffee supplies and a microphone are often overlooked. Use this list alongside your guest numbers and dietary requirements, and finish the main shop before the final day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Clothing rackqty 2
Buffet tablesqty 3

Tableware

Dinner platesqty 70
Dessert platesqty 70
Coffee cupsqty 60
Water glassesqty 80
Wine glassesqty 70
Champagne glassesqty 70
Cutlery setsqty 70
Serving spoonsqty 8

Catering

Serving plattersqty 12
Serving tongsqty 6
Coffee potsqty 3
Thermos flasksqty 4
Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Sparkling mineral water - 12 bottles
- Still mineral water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Non-alcoholic beer - 24 bottles
- Pils - 96 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Prosecco - 10 bottles
- Ginger beer - 4 bottles
- Coffee - 4 packs
- Tea bags - 2 boxes
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Limes - 12 pieces
- Ice cubes - 15 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 bags
- Cocktail nuts - 4 bags
- Olives - 4 jars
- Grapes - 5 kilograms
- Apples - 40 pieces
- Mandarins - 40 pieces
- Cheese cubes - 3 kilograms
- Brie - 6 pieces
- Baguettes - 12 pieces
- Toast rounds - 8 packs
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Cold cuts - 3 kilogram
- Vegetarian spreads - 8 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Celery - 6 bunches
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Satay sauce - 2 jars
- Mini sausages - 4 kilogram
- Vegetarian party snacks - 3 kilograms
- Mini quiches - 100 pieces
- Bitterballen - 150 pieces
- Apple fritters - 80 pieces
- Oliebollen - 100 pieces
- Powdered sugar - 2 packs
- Chocolate - 3 kilograms
- Cookies - 8 packs
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Dishwasher tablets - 1 pack

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Active speakersqty 2
Microphone
Laptop
Extension cordsqty 4
Power stripsqty 4

Decorations

Balloonsqty 100
Balloon ribbonqty 2
Buntingqty 8
Confetti-free table decorqty 8
New Year number decoration
Welcome sign
Name badgesqty 70

Lighting

String lightsqty 6
LED tea lightsqty 30

Kitchen

Cutting boardsqty 4
Chef's knifeqty 3
Mixing bowlsqty 4
Measuring cupsqty 2
Aluminum foilqty 2
Cling filmqty 2

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 2
Waste binsqty 6
Towelsqty 8
Spongesqty 6
Rubber glovesqty 4

Tips

Plan two to three drinks per person for the first hour, then one drink per person per hour afterwards. Include water throughout the evening and keep extra non-alcoholic options for guests who are driving or staying overnight.
Allow one dinner plate and one dessert plate per guest, plus at least two glasses per person if you are serving drinks in stages. Add 10% extra tableware for breakages, late arrivals and items that need washing.
Buy fresh produce no more than one to two days before the party, and chill drinks at least six hours before guests arrive. Check the refrigerators first so you know whether coolers are needed.
Count serving platters, serving spoons and serving tongs separately from guest tableware. One serving utensil per dish prevents shared spoons from moving between dishes, especially when dietary requirements are involved.
Test the laptop, active speakers, microphone, coffee machine and kettles at least 24 hours beforehand. Keep extension cords and power strips available, and avoid connecting several high-power appliances to one strip.

Frequently asked questions

How much alcohol do I need for a New Year's Party?: For the first hour, plan two to three drinks per guest, followed by about one drink per person per hour. Add water and non-alcoholic drinks for the entire evening, and buy extra only after checking your final guest count.
How many champagne glasses do I need for New Year's Eve?: Provide one champagne glass per guest if you will pour only at midnight. If guests will keep using them during the evening, plan two per person or arrange a way to wash and reuse them.
When should I buy food for a New Year's Party?: Buy packaged groceries and drinks two to three days before the party. Collect fresh produce one to two days beforehand, then prepare snacks and chill drinks on the final day.
What do people forget to buy for a New Year's Party?: Commonly missed items include water glasses, serving tongs, coffee supplies, coolers, extension cords and power strips. Check these at least 48 hours before the party so you still have time to borrow or buy replacements.

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