What you need for a New Year's market

A New Year's market needs more than products for the stalls. Plan for the physical setup, hot drinks, serving equipment, lighting, payments and safe visitor flow. Use the number of stalls and expected visitors to calculate quantities, then check every supplier and electrical item before shopping. Drinks and disposable serving supplies are easy to underestimate, while extension leads, cable mats and lighting are often arranged too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 18
Party tentsqty 6
Tablesqty 12
Folding chairsqty 24
Tableclothsqty 12
Crowd barriersqty 12
Bollardsqty 10
Barrier tapeqty 4

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Glassesqty 100
Platesqty 120
Cutlery setsqty 120
Serving traysqty 12
Serving spoonsqty 8
Serving tongsqty 8

Equipment

Coffee machinesqty 3
Kettlesqty 2
Hot boxesqty 4
Coolersqty 6
Thermos flasksqty 6
Card machinesqty 3
Cash boxesqty 4
Extension cordsqty 8
Power stripsqty 8
Cable matsqty 10
Walkie-talkiesqty 6

Lighting

String lightsqty 10
LED lampsqty 20
Battery lanternsqty 8
Spare batteriesqty 24

Decorations

New Year flagsqty 6
Buntingqty 12
Balloonsqty 100
Balloon ribbonqty 2
Table décorqty 12
Diaper clothsqty 18
Notice boardsqty 6
Booth number signsqty 18

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Measuring cupsqty 3
Kitchen tongsqty 6
Ice packsqty 24
Storage cratesqty 20

Cleaning

Waste binsqty 10
Broom setsqty 3
Floor squeegeesqty 2
Bucketsqty 4
Cleaning clothsqty 24
Washing-up bowlsqty 3
Toilet brushesqty 2

Catering

Menu boardsqty 6
Price listsqty 18
Allergen cardsqty 30
Napkin holdersqty 12
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 8 liters
- Sugar - 3 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 96 bottles
- Mulled wine - 12 liters
- Non-alcoholic mulled wine - 6 liters
- Baguettes - 12 pieces
- Mini rolls - 80 pieces
- Wholemeal bread - 6 loaves
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Brie - 1.5 kilos
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Back ham - 2 kilos
- Smoked chicken breast - 1,5 kilo
- Arugula - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Red onions - 1 kilo
- Grapes - 4 kilos
- Apples - 5 kilo
- Mandarins - 5 kilos
- Bananas - 3 kilos
- Raisins - 1 kilo
- Nut mix - 2 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Cocktail nuts - 4 bags
- Olives - 2 kilos
- Pickles - 2 jars
- Christmas loaf - 6 pieces
- Apple fritters - 120 pieces
- Oliebollen - 240 pieces
- Icing sugar - 2 kilos
- Mini muffins - 120 pieces
- Cookies - 8 packs
- Brownies - 80 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Pesto - 3 jars
- Balsamic vinegar - 1 bottle
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Cinnamon - 1 jar
- Herb mix - 2 jars
- Lemons - 2 kilos
- Ice cubes - 10 bags
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Paper towels - 12 rolls
- Napkins - 1,000 pieces
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Toilet paper - 24 rolls
- Paper towels - 12 packs

Tips

Count one table, tablecloth and set of seating for each stall that needs them, then add at least two spare tables for shared serving, registration or storage.
For the first hour, allow two to three drinks per visitor, including hot drinks, and keep extra cups, glasses, plates and cutlery available for at least 10% more people than expected.
Buy or reserve coffee machines, kettles, hot boxes, coolers and thermos flasks early; for a winter market, test the equipment and chill drinks at least one day beforehand.
Measure every cable route before shopping for extension cords, power strips and cable mats. Keep leads away from walking paths and allow one spare power connection for essential equipment.
Plan lighting for the full opening period, not just setup: use string lights, LED lamps or battery lanterns at stalls, entrances and payment points, with spare batteries or a backup light source.

Frequently asked questions

How many cups do I need for a New Year's market?: Plan for at least 1.1 cups per expected visitor if cups are reused, or 1.5 to 2 cups per visitor if they are used once. Add another 10% so a busy first hour does not leave the coffee point without clean cups.
How much food and drink should I buy for a New Year's market?: For drinks, estimate two to three servings per visitor during the first hour, then one to two servings per visitor for each additional hour. Buy food according to the number of registered stall holders and confirmed dietary requirements, with a 10% buffer for shared catering.
When should I arrange equipment for a New Year's market?: Reserve stalls, tents, tables, chairs, coffee equipment and power supplies at least four weeks before the market. Confirm quantities and delivery or collection details again seven days before setup.
What lighting do I need for an evening New Year's market?: Provide a light source at every stall, entrance, payment point and walking route. Test all string lights, LED lamps and battery lanterns at least two days before opening, and keep spare batteries or one backup lamp for each critical area.

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