What you need for a music quiz

A music quiz needs more than questions and a playlist. Plan the drinks, snacks, tableware and prizes around the number of players, then check the projector and audio setup before guests arrive. This shopping list also covers the items people often remember too late, such as spare batteries, extension cords and a USB backup. Use the quantities below as a starting point and adjust them to your guest count and venue.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 60
Registration desk
Presentation table

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Coffee cupsqty 30

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Audio mixer
Extension cordsqty 4
Power stripsqty 4
HDMI cableqty 2
USB stickqty 2
Spare batteriesqty 12

Kitchen

Kettlesqty 2
Coffee maker
Thermos flasksqty 3
Coolersqty 3
Ice cube traysqty 2
Cutting boardsqty 2
Bread knivesqty 2
Serving spoonsqty 4

Decorations

Tableclothsqty 10
Music decor
Balloonsqty 50
Prize display

Lighting

Mood lightingqty 4

Quiz materials

Answer formsqty 120
Score sheetsqty 20
Team name signsqty 12
Pensqty 70
Paper tapeqty 4
Prizesqty 3

Cleaning

Bucketsqty 2
Mopsqty 2
Cleaning clothsqty 8
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 5 bottles
- Ice tea - 5 bottles
- Sparkling water - 6 bottles
- Still water - 8 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Orange juice - 4 cartons
- Lemons - 8 pieces
- Ice cubes - 6 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 4 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 3 kilos
- Apples - 30 pieces
- Hummus - 4 tubs
- Garlic sauce - 2 bottles
- Baguettes - 8 pieces
- Cream cheese - 4 tubs
- Hummus wraps - 24 pieces
- Cheese - 2 kilos
- Veggie snacks - 4 boxes
- Bitterballen - 4 boxes
- Mini frikandellen - 3 boxes
- Mustard - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 300 pieces
- Coffee filters - 1 pack
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll

Tips

Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Chill the drinks before setup and keep a cooler available during the quiz.
Buy snacks that can be served without interrupting the rounds: allow roughly 150–200 grams per person, plus serving platters, serving spoons and enough reusable plates and cutlery.
Prepare one answer sheet and one score sheet per team, with at least 10% extra copies. Keep pens at every quiz table and bring a USB stick containing the presentation and tested music files.
Check the technical kit at least one day before the quiz: laptop, projector, screen, speakers, microphone, audio mixer, HDMI cable, extension cords and power strips must work together.
Bring spare batteries and arrive 60–90 minutes early to connect the audio equipment, test the microphone and music, number the tables, and set up the presentation table before registration starts.

Frequently asked questions

How many drinks do I need for a music quiz?: Allow two to three drinks per person for the first hour and one to two per person for every hour after that. Add coffee and tea supplies separately, and chill drinks at least 4 hours before guests arrive.
What equipment do I need for a music quiz?: You need a laptop, projector, projection screen, speakers, microphone, audio mixer, HDMI cable, extension cords and power strips. Test the full setup at least 24 hours beforehand and bring a USB backup plus spare batteries.
How much food should I buy for a music quiz?: Plan about 150–200 grams of snacks per person for a quiz lasting two to three hours. Buy or prepare the snacks no later than the day before, and set out serving platters, spoons, plates and cutlery.
How many answer sheets should I print for a music quiz?: Print one answer sheet and one score sheet per team for each round, plus at least 10% extra copies. Prepare them at least one day before the quiz so there is time to correct formatting or print more.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.