What to bring to a model-making market

A model-making market needs more than tables for exhibitors. You also need a working entrance desk, clear stand numbers, refreshments, payment equipment and enough power for coffee machines and lighting. This shopping list covers the practical supplies to bring or buy before market day, including serving items, signage, name badges and cash-handling equipment. Check quantities against your exhibitor and visitor numbers before shopping, then chill drinks and test electrical equipment before doors open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 35
Chairsqty 45
Tableclothsqty 35
Stoolsqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Extension cordsqty 6
Power stripsqty 6
Speakersqty 2
Microphone

Lighting

LED lampsqty 8
Batteriesqty 24

Tableware

Coffee cupsqty 50
Glassesqty 60
Platesqty 50
Cutlery setsqty 50

Kitchen

Thermos flasksqty 4
Serving traysqty 4
Cutting boardsqty 2
Knivesqty 4
Serving plattersqty 8

Decorations

Buntingqty 6
Balloonsqty 50
Name badgesqty 40
Table numbersqty 35
Directional signsqty 12

Catering

Cash box
Payment terminal
Price listsqty 4
Menusqty 6

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 2
Broomsqty 2
Trash binsqty 6

Groceries

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Cookies - 6 packs
- Apples - 3 kilos
- Grapes - 2 kilos
- Bananas - 2 kilos
- Mini butter - 2 tubs
- Young cheese - 1 kilo
- Ham - 500 gram
- Chicken Breast - 500 grams
- Hummus - 3 tubs
- Cucumber - 4 pieces
- Tomatoes - 1 kilo
- Sandwich rolls - 60 pieces
- Mini wraps - 40 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Coffee creamer - 2 packs
- Stir sticks - 200 pieces
- Paper napkins - 300 pieces
- Cardboard cups - 250 pieces
- Paper plates - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Paper towels - 8 packs

Tips

Plan at least one tablecloth, table number and name badge for every exhibitor table. Pack a few spare badges and numbers in case registrations change on the day.
For the coffee station, count one cup per expected serving and keep at least two thermos flasks available so coffee can be served while another flask is being refilled. Add glasses, plates and cutlery if food is served.
Bring one extension cord and one power strip for each separate equipment area, then test coffee machines, kettles, speakers and LED lamps before the market opens. Keep cables away from visitor routes.
Prepare the entrance desk with a cash box, payment terminal and printed price lists at least one day ahead. Exchange cash before opening and keep a separate reserve for change.
Pack directional signs, table numbers and route signs in a labelled envelope or box. Set these out after tables are positioned, because the final layout determines where visitors need guidance.

Frequently asked questions

What do I need for a model-making market coffee station?: Bring coffee machines or kettles, coffee cups, thermos flasks, glasses and serving trays. Plan one cup per expected serving, plus at least two spare cups for every 10 planned servings.
How many tables and chairs do I need for a model-making market?: Start with one table for each confirmed stallholder and add one entrance desk and one coffee station. Provide at least one chair per seated exhibitor, plus stools where exhibitors need to work or demonstrate models.
When should I prepare the payment equipment?: Set up the cash box, payment terminal and price lists at least one day before the market. Test the terminal and prepare change before doors open, rather than during visitor arrival.
How much signage is needed for a model-making market?: Prepare one visible table number for every exhibitor table, plus signs for the entrance, toilets, coffee station and key route changes. Print at least two spare directional signs in case the floor plan changes.

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