Mocktail workshop checklist

A mocktail workshop needs more than recipes and attractive glasses. You have to match the menu to dietary requirements, prepare fresh ingredients at the right time, and give every participant enough room to work. This checklist takes you from invitations and registrations to the welcome drink, demonstrations and workstation setup. Use it to check what must be confirmed early and what should wait until the day itself.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Confirm participant list
Put together the workshop menu
2 people
Create recipe cards
Confirm reservation
Check materials
2 people
Check the shopping list
Do the shopping
2 people
Sort non-perishable ingredients
Check refrigerated products
Wash fruit and herbs
2 people
Prepare garnishes
2 people
Prepare workstations
3 people
Set up tables and chairs
3 people
Hang up decorations
2 people
Chill drinks
2 people
Lay out recipe cards
Conduct a safety check
Set up the reception table

Event

Receive participants
2 people
Serve welcome drinks
2 people
Provide workshop instructions
Demonstrate the ingredients
Support the first mocktail
3 people
Guide the second mocktail
3 people
Guide the third mocktail
3 people
Serve mocktails
2 people
Refill drinks
2 people
Refill snacks
Keep workstations clean
2 people
Guide the tasting session
2 people
Announce the closing

Aftercare

Store leftovers in the fridge
2 people
Collect tableware
3 people
Sort waste
2 people
Wash dishes
2 people
Clean work surfaces
2 people
Clear tables and chairs
3 people
Clean the room
2 people
Dry and store materials
2 people
Return rental items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Participant chairsqty 24
Buffet tableqty 2
Waste binsqty 4

Tableware

Highball glassesqty 30
Tumbler glassesqty 30
Water glassesqty 30
Coffee cupsqty 24
Platesqty 24
Teaspoonsqty 30
Strawsqty 30
Reusable stirrersqty 30

Kitchen

Cocktail shakersqty 12
Measuring cupsqty 12
Bar spoonsqty 12
Citrus squeezersqty 6
Cutting boardsqty 6
Chef's knivesqty 6
Vegetable peelersqty 6
Mixing bowlsqty 6
Measuring spoonsqty 12
Pitchersqty 6
Ice scoopsqty 6

Equipment

Coolersqty 4
Immersion blendersqty 3
Kettlesqty 2
Refrigerators

Decorations

Tableclothsqty 8
Menu boardsqty 6
Vasesqty 6
Name card holdersqty 24

Lighting

LED string lightsqty 4

Cleaning

Dishpanqty 2
Dish brushesqty 4
Microfiber clothsqty 12
Floor squeegee
Broom and dustpan

Catering

Groceries

Tips

Send invitations early enough to collect registrations and dietary requirements before you finalise the participant list. Use the confirmed number to plan ingredients, recipe cards, glasses and workstation space.
Put the workshop menu together before shopping. Test the recipes, note the exact measurements, and check whether each recipe needs a shaker, citrus squeezer, blender, kettle or another specific tool.
Buy non-perishable ingredients first, then check refrigerated products close to the workshop. Wash fruit and herbs and prepare garnishes on the day, so they remain fresh without sitting out for hours.
Set up one workstation per small group with cutting boards, knives, measuring tools, mixing bowls and waste access. Keep ice, chilled drinks and shared equipment easy to reach without blocking the demonstration area.
Leave time for a safety check before participants arrive. Check knives, hot water from kettles, electrical equipment, spills, stable tables and clear walkways; place recipe cards at the stations before serving welcome drinks.

Frequently asked questions

How far in advance should I plan a mocktail workshop?: Start invitations and registrations at least 2 to 3 weeks before the workshop. Finalise the participant list and dietary requirements several days before shopping and printing recipe cards.
How many mocktail recipes should a workshop include?: Plan 2 to 3 recipes for a workshop of around 2 hours. This leaves time for an ingredient demonstration, preparation, tasting and cleaning instead of rushing through too many drinks.
When should I prepare fruit and herbs for a mocktail workshop?: Wash fruit and herbs on the workshop day, ideally 2 to 4 hours before participants arrive. Prepare garnishes shortly before setup and keep refrigerated ingredients chilled until needed.
How much time do I need to set up a mocktail workshop?: Allow 60 to 90 minutes for tables, chairs, equipment, glasses, recipe cards, garnishes, chilled drinks and the reception table. Add another 15 minutes for the final safety and cleanliness check.

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