What you need for a mini golf tournament

A mini golf tournament needs more than clubs and balls. This shopping list covers the supplies that keep registration, scoring, food service and player flow organised. Plan drinks and snacks for the full playing time, plus spare pens, printed scorecards and clear team or course information. Check what the venue already provides before buying tables, chairs, catering equipment or mini golf gear.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 70
Party tentsqty 2
Waste binsqty 6

Sports equipment

Mini golf clubsqty 24
Mini golf ballsqty 100
Scorecardsqty 100
Course markingsqty 20
Spare pensqty 30
Prizesqty 12

Office supplies

Clipboardsqty 24
Name stickersqty 100
Markersqty 12
Paper tapeqty 6
Game rule boardsqty 6

Tableware

Glassesqty 80
Coffee cupsqty 40
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 4
Storage binsqty 12

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4

Lighting

String lightsqty 6
Battery lanternsqty 6

Decorations

Buntingqty 8
Tableclothsqty 6
Balloonsqty 100
Prize table sign

Cleaning

Vacuum cleaner
Bucketsqty 3
Mopsqty 3

Catering

Groceries
- Coffee - 2 kilograms
- Assorted tea - 120 bags
- Sugar - 1 kilogram
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Ice cubes - 12 kilograms
- Alcohol-free beer - 24 cans
- Coffee creamer - 2 tubs
- Sandwiches - 90 pieces
- Baguettes - 8 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Ham leg - 1.5 kilograms
- Hummus - 1 kilogram
- Herb cream cheese - 1 kilogram
- Iceberg lettuce - 6 heads
- Tomatoes - 3 kilograms
- Cucumbers - 6 pieces
- Vegetarian sausages - 30 pieces
- Grill sausages - 60 pieces
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Fried onions - 3 bags
- Mayonnaise - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 3 bags
- Cookies - 6 packs
- Brownies - 60
- Apples - 60 pieces
- Grapes - 4 kilograms
- Napkins - 200 pieces
- Disposable cups - 150 pieces
- Disposable plates - 100 pieces
- Disposable cutlery - 100 sets
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces

Tips

Allow at least one scorecard and one pen per player, plus 10–15% extra pens for lost or dried-out ones. Keep the spare supplies at the scoring table rather than at registration.
Plan around 2–3 drinks per person for the first hour, then 1–2 drinks per person for each additional hour. Bring coolers if chilled drinks cannot be stored at the course.
Buy or prepare prizes for every planned winning category, and pack them separately before the event. This prevents a last-minute search when scores are announced.
For catering, match plates, cutlery, glasses and serving trays to the registered headcount, then add about 10% extra. Include coffee cups and supplies for anyone arriving before play starts.
Pack clipboards, name stickers, markers, paper tape and printed rule boards in one labelled storage bin. These are easy to forget and difficult to replace once the tournament is underway.

Frequently asked questions

What do I need to buy for a mini golf tournament?: You need mini golf balls, scorecards, spare pens, prizes and course markings, plus name stickers, markers, clipboards and printed game rules. For refreshments, plan drinks, snacks or catering, tableware and serving trays for the full participant count.
How many drinks should I buy for a mini golf tournament?: Plan 2–3 drinks per person for the first hour and 1–2 more per person for every additional hour. Add extra water for warm weather and check whether the venue allows outside drinks.
How many scorecards and pens do I need?: Prepare one scorecard per player, plus at least 10% extras for damaged or misplaced cards. Buy or pack one pen per player and another 10–15% as spares.
What should I prepare for tournament registration?: Set aside name stickers, markers, clipboards, participant information and a clearly labelled registration area. Pack these supplies at least one day before the tournament so missing materials can still be replaced.

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