What to buy for a darts tournament

A darts tournament needs more than dartboards and darts. You will also need reliable scoring supplies, safe lighting, spare parts, registration equipment, serving items and enough cups for the players and guests. Check the venue before shopping: the number of boards, tables, chairs and power points determines what you still need to bring. This list covers the practical equipment and catering supplies to have ready before tournament day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 80
Buffet tablesqty 2
Waste binsqty 4

Sports equipment

Dartboardsqty 8
Dartboard lightingqty 8
Oche matsqty 8
Dart setsqty 10
Reserve dart tipsqty 2
Reserve flightsqty 20
Dartboard brushesqty 4
Measuring tapesqty 4

Equipment

Laptop
Printer
Extension cordsqty 4
Power stripsqty 4
Bluetooth speaker
Charging cablesqty 3
Coolersqty 4

Tableware

Reusable drinking cupsqty 100
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 6
Pitcherqty 4

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Serving plattersqty 8
Bread basketsqty 4
Thermos flasksqty 4
Ice packsqty 16

Decorations

Balloonsqty 80
Buntingqty 8
Tableclothsqty 10
Prizes and trophiesqty 4

Lighting

Mood lightingqty 4

Office supplies

Scoreboardsqty 8
Scorecardsqty 200
Markersqty 16
Ballpoint pensqty 30
Name badgesqty 80
Tapeqty 4
Scissorsqty 3
Clipboard foldersqty 8

Cleaning

Bucketsqty 3
Cleaning clothsqty 12
Broom setsqty 2
Mopsqty 2

Catering

Groceries
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Non-alcoholic beer - 24 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Sandwiches - 100 pieces
- White rolls - 50 pieces
- Wholegrain bread rolls - 50 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 6 tubs
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Butter - 500 grams
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Peanuts - 4 bags
- Olives - 4 jars
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Cookies - 6 packs
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Paper towels - 8 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Diet-friendly sandwiches - 10 pieces

Tips

Plan one dartboard and one oche mat for each active match lane, then keep spare dart tips and flights available for damaged equipment. Check every dart set before players arrive.
Bring measuring tapes and dartboard brushes so you can set the throwing distance consistently and keep the boards clear during the tournament. Test the dartboard lighting before opening registration.
Allow at least one scorecard and name badge per participant, plus extra copies for replacements. A laptop and printer at registration make it easier to handle late changes to the match schedule.
Match cups, plates and cutlery to the registered headcount, then add roughly 10% extra for guests, dropped items and second servings. Use coolers for chilled drinks and reusable cups to reduce waste.
Check power requirements before loading the equipment: lighting, laptop, printer, speaker and charging cables may need more than one extension cord or power strip. Tape or route cables away from the playing area.

Frequently asked questions

What equipment do I need for a darts tournament?: For each active lane, plan one dartboard, one set of dartboard lighting and one oche mat. Bring dart sets, spare tips, spare flights, a measuring tape and a board brush, plus scoring and registration supplies.
How many dartboards do I need for a tournament?: The number depends on how many matches you want to run at the same time: one board is needed per active lane. Confirm the participant limit and match schedule before reserving boards, then check that the venue has enough safe space and lighting.
How many cups and plates should I buy for a darts tournament?: Start with one drinking cup per attendee and add about 10% extra. For food, plan one plate and one cutlery set per person, with additional serving spoons, platters and baskets if the menu requires them.
What should I bring for tournament registration?: Prepare a laptop, printer, printed scorecards, name badges and the final participant list. Pack these at least one day before the tournament, and bring spare paper and badges for late registrations or corrections.

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