What you need for a Medieval Christmas Market

A Medieval Christmas Market needs more than decorations and market stalls. Visitors will need warm drinks, soup, food service and somewhere to sit, while stallholders need tables, shelves, storage and reliable payment points. Plan reusable cups, coffee cups, soup bowls and serving utensils by the expected visitor count, then add a 10–15% buffer for breakage, spills and peak periods. Arrange refrigeration, coolers, power and lighting before the final week.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Beer tablesqty 12
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 12
Cash registersqty 2
Clothes racksqty 4
High tablesqty 8
Stall shelvesqty 24
Storage boxesqty 12

Tableware

Reusable cupsqty 250
Wine glassesqty 80
Coffee cupsqty 80
Platesqty 150
Soup bowlsqty 80
Knivesqty 120
Forksqty 120
Spoonsqty 120
Teaspoonsqty 100
Serving traysqty 12
Pitchersqty 8
Thermos flasksqty 8
Serving spoonsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 3
Soup kettlesqty 3
Food warmersqty 4
Refrigeratorsqty 2
Coolersqty 6
Payment terminalsqty 2
Extension cordsqty 8
Extension cordsqty 10
Portable speakersqty 2
Microphonesqty 2
Speaker standsqty 2

Lighting

String lightsqty 12
LED lampsqty 20
Lanternsqty 16
LED candlesqty 40
Batteriesqty 48

Decorations

Christmas treesqty 4
Christmas wreathsqty 8
Pine branchesqty 12
Hay balesqty 20
Wooden Christmas platesqty 12
Burlap fabricqty 30
Christmas baublesqty 100
Wooden Christmas figuresqty 20
Buntingqty 12
Christmas ribbonqty 10
Chalkboardsqty 12
Chalk markersqty 12
Table runnersqty 20

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Mixing bowlsqty 6
Measuring cupsqty 4
Pliersqty 8
Oven mittsqty 6
Aluminum foilqty 4
Cling filmqty 4
Serving bowlsqty 12

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Cleaning glovesqty 12
Hand soap dispensersqty 6
Toilet brushesqty 4
Paper towel dispensersqty 6
Towel rollsqty 12
Toilet paper holdersqty 6
Bollardsqty 12
Barrier tapeqty 6
First aid kitsqty 2
Fire extinguishersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Cocoa powder - 2 packs
- Sugar - 4 kilos
- Milk - 20 liters
- Oat milk - 8 liters
- Whipped cream - 12 aerosol cans
- Chocolate milk - 15 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Sparkling mineral water - 12 liters
- Still mineral water - 24 liters
- Alcohol-free beer - 48 bottles
- Beer - 120 bottles
- Red wine - 12 bottles
- White wine - 8 bottles
- Mulled wine - 30 liters
- Cinnamon sticks - 4 bags
- Star anise - 3 bags
- Cloves - 3 jars
- Oranges - 20 pieces
- Lemons - 12 pieces
- Apples - 30 pieces
- Raisins - 2 kilos
- Sliced almonds - 1 kilo
- Walnuts - 1 kilo
- Hazelnuts - 1 kilo
- Chestnut purée - 4 kilos
- Pancake mix - 8 kilos
- Wheat Flour - 6 kilo
- Whole wheat flour - 3 kilo
- Butter - 4 kilos
- Eggs - 60 pieces
- Yeast - 10 packets
- Granulated sugar - 5 kilos
- Icing sugar - 2 kilos
- Vanilla sugar - 10 sachets
- Cookie spice - 6 jars
- Cinnamon powder - 4 jars
- Speculaas spice mix - 4 jars
- Honey - 3 kilo
- Apple syrup - 6 jars
- Chocolate sauce - 4 bottles
- Caramel sauce - 4 bottles
- Strawberry Jam - 6 Jars
- Cocoa Powder - 2 kilo
- Dark chocolate - 4 kilos
- Milk chocolate - 3 kilos
- Marshmallows - 3 kilos
- Christmas cookies - 8 kilos
- Spiced biscuits - 6 kilos
- Spiced cookies - 5 kilo
- Cinnamon buns - 80 pieces
- Mini oliebollen - 300 pieces
- Apple fritters - 150 pieces
- Baguettes - 20 pieces
- Mini rolls - 120 pieces
- Cheese - 5 kilos
- Brie - 3 kilo
- Cream cheese - 2 kilo
- Hummus - 3 kilos
- Smoked chicken - 3 kilo
- Boiled ham - 3 kilos
- Arugula - 2 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Bell peppers - 20 pieces
- Red onions - 10 pieces
- Pickles - 4 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Olive oil - 3 liters
- Sunflower oil - 5 liter
- Salt - 2 kilos
- Black pepper - 4 jars
- Paprika powder - 3 jars
- Nutmeg - 2 jars
- Vegetable bouillon - 2 kilo
- Tomato soup - 15 liters
- Pea soup - 20 liters
- Bread croutons - 2 kilos
- Paper napkins - 1000 pieces
- Paper cups - 500 pieces
- Wooden stirrers - 500 pieces
- Wooden forks - 500 pieces
- Wooden spoons - 300 pieces
- Baking paper - 10 rolls
- Resealable bags - 200 pieces
- Aluminum trays - 150 pcs
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Dish soap - 4 bottles
- Cleaning spray - 4 bottles
- Disinfecting wipes - 8 packs
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Count tableware separately for drinks and food: allow at least one reusable cup per visitor, plus 10–15% extra, and keep coffee cups, wine glasses, plates and soup bowls in separate crates.
Hot drinks need capacity as well as ingredients. Prepare at least two kettles or coffee machines for a busy service point, and use thermos flasks to keep a reserve ready while the next batch is heating.
Do not leave cooling until the shopping day. Reserve refrigerators or coolers at least one week ahead, and move milk, cream and other chilled groceries into them as soon as they arrive.
Pack each stall’s equipment together in labelled storage boxes: shelves, serving trays, pitchers, serving spoons, cash registers and payment materials are easy to misplace during setup.
Check power requirements at least two weeks before the market. Coffee machines, kettles, soup kettles, food warmers, lighting and cash registers may need separate outlets or a reserved power supply.

Frequently asked questions

How many cups do I need for a Medieval Christmas Market?: Allow one reusable cup per expected visitor, then add 10–15% extra for returns, spills and lost cups. For 200 visitors, that means 220–230 cups before accounting for separate coffee cups or wine glasses.
How much tableware should I buy for a Christmas market?: For food service, plan one plate and one soup bowl per expected serving, plus 10% spare. Add knives, forks and spoons to match the number of meals, and keep at least 20 extra place settings available for busy periods.
When should I arrange refrigerators and coolers for the market?: Reserve refrigerators and coolers at least one week before the event, and confirm their delivery or collection time 48 hours beforehand. Chilled groceries should go into refrigeration immediately after delivery.
What equipment do I need for hot drinks and soup?: Plan at least two hot-drink appliances for a busy serving point, such as coffee machines and kettles, and one soup kettle or food warmer for each soup station. Add thermos flasks so service can continue while another batch is heating.

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