What to buy for a lottery draw

A lottery draw needs more than numbered tickets and prizes. You will also need a clear way to display and label prizes, supplies for registrations and sales, and enough drinks and serving items for the audience. Buy or borrow the practical equipment early, especially microphones, speakers, tables, chairs and a printer. Use your confirmed guest count to calculate catering quantities, then add a small buffer so volunteers are not left short during the draw.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 100
Bar stoolsqty 6
Tableclothsqty 10
Bollardsqty 8

Equipment

Microphonesqty 2
Speakersqty 2
Mixer
Microphone standsqty 2
Extension cordsqty 4
Power stripsqty 4
Laptop
Printer
Calculatorsqty 3
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2

Tableware

Glassesqty 120
Coffee cupsqty 80
Platesqty 120
Forksqty 120
Napkinsqty 300
Serving traysqty 8

Kitchen

Pitchersqty 8
Scissorsqty 4
Cutting boardsqty 4
Bread knivesqty 3
Kitchen knivesqty 4
Small bowlsqty 16
Storage binsqty 10
Thermos flasksqty 4

Decorations

Balloonsqty 100
Balloon ribbonqty 2
Buntingqty 6
Welcome sign
Table signsqty 12
Directional signsqty 8
Prize displaysqty 12

Lighting

String lightsqty 6
LED lampsqty 8
Batteriesqty 24

Catering

Cash register
Cash boxqty 2
Payment terminal
Raffle ticketsqty 500
Lottery drum
Spare raffle drum
Drawing ballsqty 100
Raffle bowl
Markersqty 12
Pensqty 30
Clipboardsqty 6
Name stickersqty 120
Envelopesqty 120
Prizesqty 25
Gift bagsqty 30
Cash change
Groceries
- Coffee - 4 packs
- Tea assortment - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee milk - 2 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Arugula - 8 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Olives - 6 jars
- Pickles - 4 jars
- Grapes - 6 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mini sausages - 4 kilos
- Vegetarian meatballs - 3 kilos
- Puff pastry snacks - 250 pieces
- Mini quiches - 120 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Chili sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Lemons - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 6 bottles
- Paper towels - 8 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Diet-free sandwiches - 30 pieces
- Gluten-free crackers - 4 packs
- Vegan toppings - 1 kilo
- Allergen labels - 2 rolls
- Coffee filters - 2 packs
- Tea filters - 1 pack
- Stirrers - 300 pieces
- Ice cream spoons - 150 pieces
- Skewers - 300 pieces
- Cocktail sticks - 300 pieces
- Storage containers - 30 pieces
- Napkins - 300 pieces
- Table runners - 10 pieces
- Bandage strips - 2 boxes

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Cleaning clothsqty 12
Hand soap dispensersqty 4
Toilet brushesqty 2
Glovesqty 12

Tips

Number and check the raffle tickets before shopping for event-day supplies. Keep at least 5% extra tickets, plus pens and a box or container for collected entries.
Plan drinks for the first hour separately from the rest of the event: allow 2–3 drinks per person initially, then about 1 drink per person per hour, with extra water available.
Match plates, forks, glasses, cups and napkins to the registered guest count, then add 10% for replacements, dropped items and volunteers. Do not wait until the day before to count serving trays and pitchers.
Buy prize labels, markers, tape and scissors before prizes arrive. Label every prize with its draw number and keep a printed prize list beside the host’s microphone.
Check power and presentation supplies at least 48 hours before the draw. Test the laptop, printer, microphones, speakers, mixer, extension cords and power strips together rather than discovering a missing connection during setup.

Frequently asked questions

What supplies do I need for a lottery draw?: Plan for numbered raffle tickets, prize labels, a printed prize list, pens, a collection box, tables, chairs and serving supplies. You may also need a printer, laptop, microphones, speakers, a mixer, extension cords and power strips.
How many drinks should I buy for a raffle event?: For the first hour, allow 2–3 drinks per person, including water and non-alcoholic options. After that, budget roughly 1 drink per person per hour and add 10% if the event runs longer than expected.
How many raffle tickets should I print?: Print the number of tickets needed for expected registrations or sales, plus at least 5% spare tickets. Number them in advance and test the draw procedure with a small sample before the event.
When should I buy prizes and event supplies?: Secure prizes and confirm sponsored prizes at least 2–4 weeks before the draw. Buy food, drinks and disposable serving items after the guest count is known, and check equipment no later than 48 hours before setup.

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