What to Buy and Bring for a Liberation Concert

A Liberation concert needs more than performers and a stage. You will need drinks and catering supplies, furniture for the audience and performers, plus sound, lighting and cable equipment that is easy to overlook. This shopping list helps you check what must be bought, hired or brought before load-in. Plan quantities around your expected audience, crew and artists, then leave time to chill drinks, prepare catering and load transport safely.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Dressing room tablesqty 4
Changing room chairsqty 12
Beer tablesqty 12
Chairsqty 120
High tablesqty 10
Clothes racksqty 4
Waste binsqty 12

Equipment

PA speakersqty 4
Subwoofersqty 2
Mixing console
Wireless microphonesqty 4
Wired microphonesqty 6
Microphone standsqty 8
DI boxesqty 4
Monitor speakersqty 4
Headphonesqty 4
Music standsqty 8
Extension cordsqty 12
Power stripsqty 10
Cable traysqty 20
Cable tiesqty 100
Stage cablesqty 20
Gaffer tapeqty 8

Lighting

LED spotlightsqty 12
Stage lightsqty 8
Light standsqty 4
Mood lightingqty 10
String lightsqty 8
Battery lampsqty 12

Tableware

Reusable drinking glassesqty 250
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 12
Scissorsqty 4

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 8
Coolersqty 6
Ice cube traysqty 8
Cutting boardsqty 6
Chef's knivesqty 6
Serving traysqty 20
Storage binsqty 12
Pliersqty 8

Decorations

Dutch flagsqty 12
Liberation flagsqty 12
Buntingqty 10
Tableclothsqty 20
Program boardsqty 6
Directional signsqty 10
Wristbandsqty 300

Cleaning

Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 4
Mopsqty 4
Hand broomsqty 6
Cleaning glovesqty 12
Litter pickersqty 4
Toilet brushesqty 4

Catering

Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 250 bags
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Beer - 12 crates
- Alcohol-free beer - 4 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemonade syrup - 4 bottles
- Ice cubes - 20 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Snack mix - 8 bags
- Pretzels - 6 bags
- Olives - 6 jars
- Pickles - 4 jars
- Cheese cubes - 8 kilos
- Brie - 3 kilo
- Cream cheese - 2 kilo
- Hummus - 3 kilos
- Grapes - 8 kilos
- Apples - 80 pieces
- Pears - 50 pieces
- Cherry tomatoes - 5 kilo
- Cucumbers - 12 pieces
- Carrots - 5 kilos
- Bell peppers - 30 pieces
- Baguettes - 20 pieces
- Mini rolls - 300 pieces
- Wraps - 150 pieces
- Young cheese - 5 kilos
- Back ham - 4 kilos
- Sliced chicken breast - 4 kilos
- Smoked salmon - 2 kilos
- Egg - 60 pieces
- Herb cream cheese - 2 kilos
- Herb butter - 2 kilo
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Pesto - 2 jars
- Slamix - 8 kilos
- Pasta salad - 15 kilos
- Potato salad - 10 kilos
- Quinoa salad - 8 kilos
- Vegetarian meatballs - 6 kilos
- Mini sausages - 8 kilos
- Mini cheese soufflé bites - 6 kilos
- Satay sauce - 4 liters
- Tomato soup - 12 liters
- Bread rolls for soup - 150 pieces
- Lemons - 30 pieces
- Fresh mint - 10 bunches
- Salt - 1 kilo
- Pepper - 500 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Olive oil - 3 liters
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Trash bags - 150 pieces
- Cleaning product - 6 bottles
- Dish soap - 4 bottles
- Sponges - 20 pieces
- Nitrile gloves - 500 pieces

Tips

Plan two to three drinks per person for the first hour, then one drink per person per additional hour. Add extra water for performers, crew and volunteers rather than relying only on bar stock.
Count chairs, beer tables and high tables from the final audience layout, not from the venue’s usual setup. Keep a clear route to exits and leave space around waste bins.
Confirm the technical rider before buying or hiring sound gear. Check the required number of PA speakers, subwoofers, microphones, DI boxes, monitor speakers, microphone stands and stage cables at least 7 days before the concert.
Bring more cable ties, gaffer tape, extension cords and power strips than the technical plan appears to require. Keep cable trays and spare tape available for last-minute changes and safe crossings.
Buy first-aid supplies and print the emergency plan before event day. Check the weather forecast 48 hours before the concert so you can adjust transport, lighting protection and audience arrangements.

Frequently asked questions

How many drinks should I buy for a Liberation concert?: For the first hour, allow two to three drinks per person, followed by about one drink per person for each additional hour. Add separate water supplies for artists, crew and volunteers, and chill drinks before doors open.
When should I confirm the sound and lighting equipment?: Confirm the technical requirements at least 7 days before the concert, including PA speakers, subwoofers, microphones, monitors, DI boxes, cables and lighting. Recheck the equipment during load-in before performers arrive.
How much gaffer tape and cable equipment do I need?: Keep at least two rolls of gaffer tape, plus extra cable ties, extension cords, power strips and cable trays for a small-to-medium concert. The exact quantity depends on stage size and cable runs, so add a spare set rather than ordering only the calculated minimum.
When should I do the final shopping for the concert?: Buy non-perishable supplies 3 to 7 days beforehand and complete the fresh-food and drink shop within 24 hours of the concert. Chill drinks on the event day and leave enough time to load everything into transport without rushing.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.