What you need for a legal consultation

A legal consultation needs more than tables and chairs. Visitors must be able to register quickly, find the right lawyer, wait privately, and complete or receive paperwork without delays. Plan supplies for the number of registered visitors plus a small reserve, especially for forms, name badges, coffee cups, and pens. The list below covers the practical items to buy or bring for reception, consultation rooms, refreshments, privacy, and cleanup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 28
Office chairsqty 10
Waiting room benchqty 2
Coat racksqty 2

Equipment

Laptopsqty 6
Printersqty 2
Extension cordsqty 4
Power stripsqty 6
Charging cablesqty 8
Label maker
Calculatorsqty 4

Tableware

Coffee cupsqty 30
Glassesqty 30
Platesqty 30
Teaspoonsqty 30

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 3
Coolersqty 2

Decorations

Directional signsqty 8
Name badgesqty 20
Badge holdersqty 20
Privacy screensqty 5
Tableclothsqty 8

Cleaning

Waste binsqty 4
Hand soapqty 2
Washing-up tubsqty 2
Cleaning clothsqty 8
Broom and dustpanqty 2
Mop headsqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Spa Blauw - 4 bottles
- Spa Rood - 2 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Salted crackers - 4 packs
- Whole grain crackers - 3 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 1 kilo
- Turkey breast - 500 grams
- Cucumbers - 4 pieces
- Cherry tomatoes - 4 trays
- Grapes - 2 kilos
- Bananas - 2 bunches
- Muesli bars - 30 pieces
- Paper napkins - 3 packs
- Stir sticks - 1 pack
- Paper cups - 50 pieces
- Sugar packets - 1 box
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- Hand sanitizer - 3 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 1 box

Paper goods

Copy paperqty 5
Notepadsqty 30
Ballpoint pensqty 50
Markersqty 12
Envelopesqty 50
Bindersqty 10
Show bagsqty 100
Sticky notesqty 10
Privacy envelopesqty 50
Information leafletsqty 150
Registration formsqty 100
Consent formsqty 100
Evaluation formsqty 50

Tips

Prepare at least one printed information pack and one set of forms per registered visitor, plus 10% extra for walk-ins, reprints, or damaged pages.
Provide one name badge and badge holder for every visitor, lawyer, interpreter, and staff member. Bring at least 10 blank badges for late registrations and replacements.
For a four-hour consultation session, allow two coffee or tea servings per visitor and keep an additional 10% supply of cups, glasses, teaspoons, and hot water available.
Set up one privacy screen for each consultation point where conversations can be overheard. Check the room layout and power access at least one day before the event.
Bring enough extension cords, power strips, and charging cables for every laptop, printer, and coffee machine in use, with one spare power strip available at reception.

Frequently asked questions

What should I buy for a legal consultation event?: Prepare registration and information materials, name badges, badge holders, privacy screens, tables and chairs, laptops, printers, power supplies, and refreshments. Also bring cleaning supplies such as hand soap, waste bins, washing-up tubs, and cleaning cloths.
How many forms do I need for a legal consultation?: Prepare one complete set per registered visitor and add 10% extra. For 50 visitors, print at least 55 sets so you can handle walk-ins, corrections, and damaged copies.
How much coffee and tea should I provide for a legal consultation?: For a four-hour session, plan two servings per visitor, plus 10% extra. For 50 visitors, that means supplies for at least 110 servings, including enough cups, teaspoons, hot water, and serving space.
How many name badges are needed for a legal consultation?: Prepare one badge and holder for every expected visitor, lawyer, interpreter, and staff member. Add 10 blank badges for late registrations or replacements, and pack a label maker for changes on the day.

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