Korfball tournament checklist: plan it in the right order

A korfball tournament runs smoothly when the competition format, venue and staffing are settled before you open registration. This checklist takes you from booking the sports field and changing rooms to confirming teams, preparing scorecards and loading equipment. It also covers details that are often left too late, such as collecting dietary requirements, arranging first aid cover and sending parking information. Use the plan to keep the 74 tasks and 60 required items under control.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Reserve sports field
Reserve changing rooms
Determine the match format
2 people
Draw up tournament rules
2 people
Invite teams
2 people
Publish registration form
Process registrations
Collect dietary requirements
Book referees
2 people
Assign timekeepers
Assign first aid provider
Create the match schedule
2 people
Check participant list
Send confirmation to the teams
Send parking information
Print competition forms
Print the map
Prepare scorecards
Order prizes
Check the shopping list
2 people
Do the shopping
3 people
Gather sports equipment
2 people
Loading equipment
2 people
Wrap the prizes
Set out coffee and tea
2 people
Prepare sandwiches
4 people
Set out fruit and snacks
2 people
Chill drinks
2 people
Open venue
2 people
Inspect field
2 people
Set up korfball posts
4 people
Mark out fields
4 people
Set up tables
3 people
Set up chairs
3 people
Set up registration desk
2 people
Set up the catering buffet
3 people
Set up competition table
2 people
Test sound equipment
2 people
Lay out safety materials

Event

Welcome the teams
4 people
Register teams
3 people
Explain the competition rules
2 people
Give the opening speech
Supervise races
6 people
Update match standings
2 people
Provide timing and whistle signals
2 people
Provide support for injuries
2 people
Serve coffee and tea
2 people
Serve sandwiches
3 people
Refill drinks
2 people
Keep the buffet clean and stocked
2 people
Empty trash bins
2 people
Check toilets
Announce breaks
Announce finalists
Lead the final
4 people
Check the result
2 people
Present prizes
3 people
Say goodbye and provide information

Aftercare

Gather competition materials
4 people
Dismantle korfball posts
4 people
Clear up the fields
4 people
Wash dishes
3 people
Take down the buffet
3 people
Clear tables and chairs
4 people
Clean the venue
4 people
Dispose of waste
2 people
Pack audio equipment
2 people
Return materials
2 people
Return borrowed items
2 people
Collect lost property
Send results to teams
Share photos with participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 40
Party tentsqty 3
Beer table setsqty 6
Coat racksqty 2

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Training bibsqty 40
Conesqty 40
Field marking tapeqty 4
Ball pumpqty 2
Spare valvesqty 10
Supply binsqty 6

Equipment

Stopwatchesqty 6
Whistlesqty 8
Megaphone
Speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 2
Power banksqty 4

Kitchen

Coolersqty 4
Thermos flasksqty 6
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 6
Serving plattersqty 8
Cooling racksqty 4

Tableware

Reusable cupsqty 180
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 80
Tea glassesqty 40
Coffee spoonsqty 80
Serving traysqty 8

Decorations

Buntingqty 10
Team table labelsqty 20
Directional signsqty 12
Prize tablecloth

Lighting

LED lampsqty 6
Batteriesqty 24

Safety

First aid kit
Ice packsqty 12
Flashlightsqty 4

Competition administration

Scoreboardsqty 8
Scorecardsqty 100
Clipboardsqty 8
Pen setsqty 12
Foldersqty 8
Printer
Printer paperqty 2

Cleaning

Waste binsqty 10
Trash grabbersqty 4
Bucketsqty 4
Mopsqty 4
Broom setsqty 3

Catering

Groceries

Tips

Set the tournament format and rules before publishing the registration form. Teams need to know the number of matches, playing time and any tie-break rules before they commit.
Book the sports field and changing rooms together, then confirm access times. Allow enough time before the first match to place goals, mark the field and set up tables, chairs and tents.
Arrange officials early rather than waiting for the final team list. You need referees, timekeepers and a first-aid responder, with stopwatches, whistles and a clear duty schedule.
Send each confirmed team the schedule, participant details, parking information and venue map in one message. Do this several days before the tournament so corrections do not reach you on the morning itself.
Check sports and power equipment the day before loading it. Test the megaphone, speaker and microphone, charge batteries and power banks, and pack spare valves, a ball pump and extension cables.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start booking the field, changing rooms and officials at least 8 to 12 weeks ahead. Open team registration once the format, date and venue are confirmed.
When should I send the korfball tournament schedule to teams?: Send the final schedule and practical information 5 to 7 days before the event. Include arrival times, parking, changing rooms, field layout and what teams need to bring.
How many officials do I need for a korfball tournament?: Plan at least one referee and one timekeeper for every match running at the same time, plus one named first-aid responder for the tournament. Add a backup official if the day includes many rounds.
What should I prepare the day before a korfball tournament?: Print the match forms, scorecards, participant list and venue map, then check all balls, goals, markings and audio equipment. Load the equipment and charge batteries the evening before, not on the event morning.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.