How to organise a korfball tournament

Start by fixing the date, sports field and changing rooms before inviting teams. Then choose the match format, write the rules and publish one registration form that also captures dietary requirements. Once entries close, appoint referees, timekeepers and a first aider before building the schedule. The final week is for confirming teams, printing match paperwork, checking equipment and arranging food, drinks and prizes.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm date and location
2 people
2
Reserve sports field
3
Reserve changing rooms
4
Determine the match format
2 people
5
Draw up tournament rules
2 people
6
Invite teams
2 people
7
Publish registration form
8
Process registrations
9
Collect dietary requirements
10
Book referees
2 people
11
Assign timekeepers
12
Assign first aid provider
13
Create the match schedule
2 people
14
Check participant list
15
Send confirmation to the teams
16
Send parking information
17
Print competition forms
18
Print the map
19
Prepare scorecards
20
Order prizes
21
Check the shopping list
2 people
22
Do the shopping
3 people
23
Gather sports equipment
2 people
24
Loading equipment
2 people
25
Wrap the prizes
26
Set out coffee and tea
2 people
27
Prepare sandwiches
4 people
28
Set out fruit and snacks
2 people
29
Chill drinks
2 people
30
Open venue
2 people
31
Inspect field
2 people
32
Set up korfball posts
4 people
33
Mark out fields
4 people
34
Set up tables
3 people
35
Set up chairs
3 people
36
Set up registration desk
2 people
37
Set up the catering buffet
3 people
38
Set up competition table
2 people
39
Test sound equipment
2 people
40
Lay out safety materials

Event

41
Welcome the teams
4 people
42
Register teams
3 people
43
Explain the competition rules
2 people
44
Give the opening speech
45
Supervise races
6 people
46
Update match standings
2 people
47
Provide timing and whistle signals
2 people
48
Provide support for injuries
2 people
49
Serve coffee and tea
2 people
50
Serve sandwiches
3 people
51
Refill drinks
2 people
52
Keep the buffet clean and stocked
2 people
53
Empty trash bins
2 people
54
Check toilets
55
Announce breaks
56
Announce finalists
57
Lead the final
4 people
58
Check the result
2 people
59
Present prizes
3 people
60
Say goodbye and provide information

Aftercare

61
Gather competition materials
4 people
62
Dismantle korfball posts
4 people
63
Clear up the fields
4 people
64
Wash dishes
3 people
65
Take down the buffet
3 people
66
Clear tables and chairs
4 people
67
Clean the venue
4 people
68
Dispose of waste
2 people
69
Pack audio equipment
2 people
70
Return materials
2 people
71
Return borrowed items
2 people
72
Collect lost property
73
Send results to teams
74
Share photos with participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 40
Party tentsqty 3
Beer table setsqty 6
Coat racksqty 2

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Training bibsqty 40
Conesqty 40
Field marking tapeqty 4
Ball pumpqty 2
Spare valvesqty 10
Supply binsqty 6

Equipment

Stopwatchesqty 6
Whistlesqty 8
Megaphone
Speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 2
Power banksqty 4

Kitchen

Coolersqty 4
Thermos flasksqty 6
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 6
Serving plattersqty 8
Cooling racksqty 4

Tableware

Reusable cupsqty 180
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 80
Tea glassesqty 40
Coffee spoonsqty 80
Serving traysqty 8

Decorations

Buntingqty 10
Team table labelsqty 20
Directional signsqty 12
Prize tablecloth

Lighting

LED lampsqty 6
Batteriesqty 24

Safety

First aid kit
Ice packsqty 12
Flashlightsqty 4

Competition administration

Scoreboardsqty 8
Scorecardsqty 100
Clipboardsqty 8
Pen setsqty 12
Foldersqty 8
Printer
Printer paperqty 2

Cleaning

Waste binsqty 10
Trash grabbersqty 4
Bucketsqty 4
Mopsqty 4
Broom setsqty 3

Catering

Groceries

Tips

Reserve the field and changing rooms before opening registration. Ask teams to confirm by a fixed deadline, then leave at least 7 days to build and check the match schedule.
Set the match format before inviting teams. Write down match length, breaks, tie-break rules and how many teams can enter, so you do not have to rebuild the schedule after registrations arrive.
Appoint referees, timekeepers and a first aider separately. One person covering several roles can leave a match without a whistle, stopwatch or emergency cover when timings slip.
Pack sports equipment by function rather than in one mixed pile. Check korfball posts, baskets, balls, bibs, cones, marking tape, a pump and spare valves before loading the material.
Send the final team confirmation and parking information at least 3 days before the tournament. Print match forms, scorecards and the site map, and charge the megaphone, speaker, microphone and power banks the day before.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start at least 8 weeks before the tournament if you need to reserve a field, changing rooms and officials. Close registrations 10 to 14 days beforehand, leaving time to create the schedule and confirm every team.
How many referees and timekeepers do I need for a korfball tournament?: Plan one referee and one timekeeper for every match running at the same time, plus at least one backup for each role. Confirm the full rota no later than 2 weeks before the event.
When should I send the korfball tournament schedule to teams?: Send the confirmed schedule and practical information 3 to 5 days before the tournament. Earlier drafts often change when teams withdraw, so wait until entries and the field timetable are checked.
What equipment should I check before a korfball tournament?: Check the korfball posts, baskets, balls, bibs, cones, marking tape, pump and spare valves at least 2 days before the event. Charge communication equipment and load everything into labelled material boxes the day before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.