What you need for a King’s Day celebration

Use this shopping list to prepare a King’s Day celebration without discovering missing supplies during setup. Plan drinks, snacks and tableware around your confirmed guest count, then check practical items such as coolers, reusable cups, extension cords and weather protection. Non-perishable supplies can be bought and packed several days ahead; chill drinks and prepare fresh food on the day itself. Keep dietary requirements and allergens separate from the main serving area.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Beer benchesqty 12
Party tentsqty 3
Bar stoolsqty 6

Tableware

Reusable cupsqty 180
Platesqty 150
Cutlery setsqty 150
Coffee mugsqty 80
Serving plattersqty 12
Serving tongsqty 6

Decorations

Dutch flagsqty 8
Orange buntingqty 10
Orange balloonsqty 100
Tableclothsqty 12
Balloon pumpqty 2
Cable tiesqty 100

Equipment

Active speakersqty 2
Mixer
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 6
Coolersqty 4
Bluetooth speaker

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Water jugsqty 6
Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Bottle openersqty 4
Measuring cupsqty 2

Lighting

LED string lightsqty 6
LED work lightsqty 4

Cleaning

Waste binsqty 8
Recycling binsqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Cleaning clothsqty 20
Rubber glovesqty 6

Safety

First aid kitsqty 2
Fire extinguishersqty 2

Game materials

Ring toss setsqty 2
Trash bagsqty 12
Sidewalk chalk setsqty 4
Tug-of-war ropesqty 2

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- 7Up - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Alcohol-free beer - 6 crates
- Beer - 8 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 8 pieces
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Mini bake-at-home rolls - 120 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Cucumber - 8 pieces
- Tomatoes - 4 kilos
- Lettuce - 6 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack nuts - 6 bags
- Salted breadsticks - 6 bags
- Cheese cubes - 3 kilo
- Grapes - 4 kilos
- Apples - 60 pieces
- Mandarins - 60 pieces
- Mini sausages - 4 kilos
- Vegetarian snacks - 3 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Satay sauce - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Trash bags for glass - 2 rolls
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Toilet freshener - 2 cans
- Paper towel holders - 2 pieces

Tips

Plan two to three drinks per guest for the first hour, then one drink per person per additional hour. Include water as well as alcoholic and non-alcoholic options, and chill the first batch before guests arrive.
Allow one reusable cup, plate and cutlery set per guest, plus at least 10% extra. For 50 guests, that means 55 cups, plates and cutlery sets so replacements do not stop service.
Buy or prepare four to six snack portions per guest for each hour of the celebration. Separate allergen-containing snacks, label them clearly and keep dedicated serving tongs with them.
For an outdoor setup, arrange tables and benches for the full guest list and add a party tent before the forecast becomes unreliable. Buy cable ties, tablecloths and an orange decoration mix at least two days before the event.
Check the sound setup before loading transport: pack active speakers, the mixer, microphones, extension cords and power strips together. Bring a Bluetooth speaker as a fallback if the main system cannot be connected.

Frequently asked questions

How much food and drink do I need for a King’s Day celebration?: For drinks, allow two to three per person in the first hour and one per person for every following hour. Plan four to six snack portions per person per hour, with extra water and non-alcoholic choices.
How many cups and plates do I need for 50 guests?: Prepare 55 reusable cups, plates and cutlery sets for 50 guests, allowing 10% extra for loss or replacements. Add serving platters and tongs so guests do not handle shared food directly.
When should I buy supplies for King’s Day?: Buy non-perishable food, decorations and disposable backup supplies two to three days beforehand. Chill drinks and prepare fresh snacks on the day, ideally starting two to three hours before guests arrive.
What outdoor equipment should I arrange for King’s Day?: For an outdoor celebration, arrange tables, chairs or benches, a party tent, coolers and weather-resistant decorations at least two days ahead. Test speakers, microphones and power connections before loading them for transport.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.