What you need for a job application workshop

A job application workshop needs more than handouts and a laptop. Prepare one complete set of materials for each participant, plus a small reserve for late registrations or damaged copies. You will also need presentation equipment, writing supplies and a simple coffee and tea setup. Use the registered headcount to calculate quantities, then check the venue’s furniture, power and catering arrangements before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Coat rack

Equipment

Laptop
Projector
Projection screen
HDMI cable
Extension cordsqty 3
Power stripsqty 3
Flip chart stand
Flipchart padsqty 2
Whiteboard

Tableware

Coffee mugsqty 30
Drinking glassesqty 30
Platesqty 30
Teaspoonsqty 30

Kitchen

Kettlesqty 2
Thermos flasksqty 3
Serving traysqty 3
Bread basketsqty 3
Coolersqty 2

Stationery

Ballpoint pensqty 30
Markersqty 12
Notepadsqty 30
Clipboardsqty 24
Ring bindersqty 24
Sticky notesqty 12
Name badge holdersqty 30
Worksheetsqty 30
Programsqty 30
Evaluation formsqty 30

Decorations

Signage boardsqty 6

Cleaning

Bucketsqty 2
Microfiber clothsqty 10
Broom and dustpan

Catering

Groceries
- Coffee - 3 packs
- Black tea - 100 tea bags
- Herbal tea - 40 bags
- Semi-skimmed milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilo
- Mints - 1 box
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Mini Bake-At-Home Bread Rolls - 36 pieces
- Whole grain bread - 4 loaves
- Butter - 500 grams
- Young cheese - 1,5 kilo
- Back ham - 1 kilo
- Chicken breast slices - 750 grams
- Hummus - 1 kilo
- Cream cheese - 750 grams
- Peanut butter - 1 jar
- Strawberry jam - 1 jar
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Lettuce - 6 heads
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Bell peppers - 12 pieces
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 2 kilos
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Unsalted nuts - 1 kilo
- Muesli bars - 30 pieces
- Cookies - 4 packs
- Paper napkins - 3 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs

Tips

Prepare one worksheet pack, notepad, pen and folder for every registered participant, then add 10% extra. For a group of 20, that means 22 sets so one missing or late-arriving participant does not disrupt the session.
Bring at least one clipboard for each person if participants will complete exercises away from the tables. Keep spare pens and markers available; allow one spare pen for every five participants.
Plan two to three drinks per person for the first hour, including coffee, tea and water. For 20 participants, prepare roughly 40 to 60 servings and check that you have enough mugs, glasses, teaspoons and serving trays.
Pack the presentation kit together: laptop, projector, projection screen, HDMI cable, extension cords and power strips. Test the cable and presentation at the venue at least one day before the workshop rather than discovering a connection problem at setup.
Print the participant list, programs, name badges, worksheets and evaluation forms at least 24 hours ahead. Keep 10% extra copies of worksheets, programs and evaluation forms for last-minute registrations and reprints.

Frequently asked questions

What stationery do I need for a job application workshop?: Provide one folder, notepad, ballpoint pen, worksheet pack and program per participant. Add 10% extra sets, plus sticky notes, markers and at least one clipboard per participant if the exercises are not all done at tables.
How many handouts should I print for a job application workshop?: Print one complete set per registered participant and add 10% extra. For 20 participants, prepare 22 sets, including worksheets, programs and evaluation forms.
How much coffee and tea do I need for a workshop?: Allow two to three servings per person during the first hour, then adjust for the session length and breaks. For 20 people, start with 40 to 60 servings and provide mugs, teaspoons, glasses, kettles or thermos flasks, and serving trays.
What presentation equipment should I bring to a job application workshop?: Bring a laptop, projector, projection screen, HDMI cable, extension cords and power strips. Test the full setup at least 24 hours before the workshop and carry a spare connection option if the venue supports more than one input.

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