Emoji quiz checklist: organise the night step by step

An emoji quiz needs more preparation than choosing a few funny symbols. You need a clear programme, tested slides, working sound and a simple way to register teams and record scores. Start with the venue and date, then build and check the quiz before invitations go out. In the final week, confirm dietary requirements, send a reminder and chill the drinks. On the day, allow time for tables, equipment, answer sheets, snacks and team registration before the first question.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Set the date and program
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Choose quiz themes
2 people
Create emoji quiz questions
2 people
Check answers and scores
2 people
Compile the quiz presentation
Test the quiz presentation
2 people
Assign teams
Send reminder
Do the shopping
2 people
Buy snacks and fruit
2 people
Chill drinks
2 people
Sort quiz materials
2 people

Event

Open venue
2 people
Set up tables and chairs
4 people
Connect quiz equipment
2 people
Test presentation and sound
2 people
Hang decorations
3 people
Lay out answer sheets
2 people
Prepare snacks and drinks
3 people
Welcome guests
3 people
Register teams
2 people
Serve coffee and tea
2 people
Explain quiz rules
Present the quiz round
Collect answer sheets
2 people
Check answers and scores
3 people
Refill snacks
2 people
Refill drinks
2 people
Announce the winners
Present prizes
2 people
See off guests
2 people

Aftercare

Wash dishes
3 people
Collect waste
2 people
Disconnect equipment
2 people
Clean the venue
4 people
Put furniture back
4 people
Clear away materials
2 people
Return rental items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Coat racksqty 2

Tableware

Drinking glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6
Small bowlsqty 12

Equipment

Projector
Projection screen
Laptop
HDMI cablesqty 2
Speakersqty 2
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 3

Kitchen

Coffee machinesqty 2
Water jugsqty 4
Coolersqty 3

Stationery

Answer sheetsqty 60
Score sheetsqty 10
Ballpoint pensqty 60
Whiteboard markersqty 6
Name stickersqty 60

Decorations

Emoji postersqty 12
Table signsqty 8
Emoji balloonsqty 40

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4

Catering

Groceries

Tips

Create the quiz presentation at least one week before the event, then run through every question with the projector, laptop, HDMI cables and speakers connected. A separate test the day before catches missing fonts, blank slides and sound problems.
Set a registration deadline 3–5 days before the quiz. Use the final list to assign teams, prepare name stickers and table signs, and record dietary requirements before you shop for snacks and fruit.
Plan the room for the way people will play: tables need space for answer sheets, pens and drinks, while every team should have a clear view of the projection screen. Set out chairs and coat racks before guests arrive.
Prepare two sets of scoring paperwork: answer sheets for teams and score sheets for the person checking answers. Put ballpoint pens and whiteboard markers in the quiz materials box so registration does not depend on last-minute searching.
Open the venue 60–90 minutes before the welcome time. Connect and test the presentation and sound first, then lay out answer sheets, prepare snacks and drinks, and register teams as they arrive.

Frequently asked questions

How far in advance should I plan an emoji quiz?: Choose the date and venue at least 3–4 weeks ahead, especially if you need a projector, screen and speakers. Finish the questions and presentation at least 7 days before the quiz so you have time for a full test.
How many questions should an emoji quiz have?: Allow roughly 60–90 minutes for the quiz and prepare about 30–40 questions, divided into several themes. Include a short break if snacks and drinks are served during the evening.
When should I send the emoji quiz reminder?: Send the reminder 2–3 days before the event, after registrations and dietary requirements have been processed. Include the start time, venue details and any information teams need to know.
How early should I arrive to set up an emoji quiz?: Arrive 60–90 minutes before guests are due. Reserve the first 20–30 minutes for the projector, laptop and sound check, then arrange tables and chairs, prepare refreshments and set out the paperwork.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.