What to Buy for a Jewelry Workshop for 20 Participants

For a jewelry workshop with 20 participants, plan materials by workstation rather than buying one shared pile. You will need enough beads, wire, cord, findings and tools for people to work at the same time, plus drinks and snacks for the session. Allow a small запас of consumable materials because beginners use more wire, cord and closures than expected. Check the workshop materials several days before the event, not on the morning itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Buffet table
Registration desk

Tableware

Dinner platesqty 24
Pastry platesqty 24
Glassesqty 30
Coffee cupsqty 24
Knivesqty 24
Forksqty 24
Teaspoonsqty 24

Kitchen

Coffee maker
Kettleqty 2
Thermos flasksqty 3
Serving plattersqty 6
Serving spoonsqty 6
Cutting boardsqty 2
Chef’s knives and bread knivesqty 3
Coolersqty 2

Workshop materials

Assorted beadsqty 20
Jewelry wireqty 10
Elastic cordqty 20
Closuresqty 60
Button beadsqty 200
Charmsqty 100
Ear hooksqty 40
Ringsqty 200
Bead matsqty 20
Storage boxesqty 24
Name stickersqty 30
Worksheetsqty 24

Tools

Round-nose pliersqty 10
Flat-nose pliersqty 10
Wire cuttersqty 10
Tweezersqty 10
Scissorsqty 10

Equipment

Laptop
Projector
Extension cordsqty 3
Power stripsqty 3

Decorations

Tableclothsqty 7
Name card holdersqty 24
Flower arrangementsqty 3

Cleaning

Waste binsqty 3
Broom and dustpan
Mop set
Dishpanqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Granulated sugar - 1 pack
- Mints - 1 box
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 6 bottles
- Apple juice - 3 packs
- White wine - 4 bottles
- Rosé - 3 bottles
- Alcohol-free beer - 12 bottles
- Beer - 24 bottles
- Baguettes - 8 pieces
- Whole wheat bread - 4 loaves
- Butter - 500 grams
- Herb cream cheese - 4 tubs
- Hummus - 4 tubs
- Young cheese - 1,5 kilogram
- Brie - 600 gram
- Back ham - 800 grams
- Grilled chicken breast - 800 gram
- Cucumbers - 4 pieces
- Cherry tomatoes - 1 kilogram
- Bell peppers - 6 pieces
- Carrots - 1 kilogram
- Grapes - 2 kilogram
- Apples - 20 pieces
- Bananas - 20 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted nuts - 2 bags
- Olives - 3 jars
- Herb butter - 3 tubs
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Napkins - 3 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 1 bottle
- Sponges - 1 pack
- Trash bags - 2 rolls

Tips

Set up 20 workstations or 10 shared stations for pairs, and place bead mats, materials and tools at each station before participants arrive.
Buy more than exactly 20 portions of small consumables such as jewelry wire, elastic cord, closures, rings and ear hooks; an extra 10–15% prevents the workshop from stopping when something breaks.
Provide at least one pair of round-nose pliers and one pair of flat-nose pliers per shared workstation, so 10 pairs of each is a practical minimum for pairs.
For a two-hour session, plan roughly 40–60 drinks in total, including coffee, tea and water, and add snacks that can be served without interrupting the activity.
Prepare name badges and printed instructions before setup day. Keep workshop materials separate from catering supplies so beads and small findings do not end up near food.

Frequently asked questions

What materials do I need for a jewelry workshop for 20 people?: Plan assorted beads, jewelry wire, elastic cord, closures, button beads, charms, ear hooks and rings for all 20 participants. Add around 10–15% extra for mistakes, damaged pieces and participants who want to make more than one item.
How many jewelry-making tools do I need for 20 participants?: For paired workstations, prepare at least 10 pairs of round-nose pliers and 10 pairs of flat-nose pliers. If everyone works independently, you need 20 pairs of each, plus enough bead mats for every workstation.
How much coffee and tea should I buy for a 20-person workshop?: For a two-hour workshop, allow about two hot drinks per participant, or 40 servings total, and keep extra coffee, tea and hot water available. Use thermos flasks so drinks remain accessible while participants work.
When should I check the jewelry workshop shopping list?: Check all materials and tools at least 3–5 days before the workshop. Do the final shopping and portion the materials by workstation no later than the day before, leaving only drinks and chilled items for the event day.

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