What you need for a holiday park open day

A holiday park open day needs more than snacks and leaflets. Visitors may arrive in waves, join a tour, stop for coffee and bring children who need a separate activity area. This shopping list covers the practical supplies for food service, drinks, information points, seating and outdoor setup. Plan quantities from your registrations, then add a small buffer for walk-ins and replacements.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
High tablesqty 8
Buffet tablesqty 4
Foldable tablesqty 10
Folding chairsqty 80
Bar stoolsqty 12
Tableclothsqty 14
Information desk
Children's stoolsqty 12

Tableware

Reusable drinking glassesqty 180
Coffee cupsqty 100
Platesqty 180
Cutlery setsqty 180
Serving plattersqty 20
Serving tongsqty 10
Coffee potsqty 4
Teapotsqty 3
Milk jugsqty 4
Sugar bowlsqty 4

Catering

Water jugsqty 8
Drink dispensersqty 4
Coolersqty 6
Ice packsqty 30
Thermos flasksqty 6
Serving traysqty 8
Pastry sticksqty 6

Equipment

Coffee machinesqty 3
Kettlesqty 3
Refrigeratorsqty 2
Bluetooth speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 12

Decorations

Buntingqty 8
Balloonsqty 100
Balloon pumpqty 2
Flower arrangementsqty 8
Photo backdrop
Windsocksqty 4

Information

Information boardsqty 8
Route signsqty 12
Parking signsqty 6
Program flyersqty 250
Floor plansqty 250
Name badgesqty 40
Pensqty 20
Clipboardsqty 8
Registration formsqty 250

Sports equipment

Footballsqty 6
Conesqty 20
Skipping ropesqty 8
Bubble solutionqty 12
Colored pencilsqty 30
Coloring pagesqty 150
Gamesqty 8

Safety

First aid kitsqty 2
Flashlightsqty 4
Barrier tapeqty 4
Non-slip matsqty 8

Cleaning

Waste binsqty 12
Waste sorting binsqty 4
Bucketsqty 6
Mopsqty 6
Broom setsqty 4
Dustpan and brushqty 4
Cleaning cartsqty 2
Washing-up basinsqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Measuring cupsqty 4
Kitchen scalesqty 10
Frying pansqty 2
Kitchen tongsqty 6
Aluminum foilqty 4
Food storage containersqty 12

Groceries

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 3 liters
- Milk - 12 liters
- Oat milk - 4 liters
- Coffee creamer - 4 bottles
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Lemonade syrup - 4 bottles
- Lemons - 20 pieces
- Ice cubes - 20 bags
- Baguettes - 12 pieces
- Mini rolls - 180 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 12 tubs
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Red onion - 1 kilo
- Herb butter - 12 tubs
- Mini croissants - 150 pieces
- Apple pie - 6 pieces
- Brownies - 120 pieces
- Gluten-free cookies - 6 packs
- Vegan muffins - 40 pieces
- Butter cookies - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snack nuts - 6 bags
- Salt breadsticks - 8 packs
- Olives - 8 jars
- Mini cheese cubes - 3 kilos
- Grapes - 8 kilos
- Apples - 150 pieces
- Bananas - 100 pieces
- Mandarins - 100 pieces
- Strawberries - 5 kilo
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 1 jar
- Olive oil - 2 bottles
- Sandwich bags - 4 boxes
- Napkins - 800 pieces
- Cocktail picks - 500 pieces
- Straws - 300 pieces
- Baking paper - 4 rolls
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Cleaning spray - 4 bottles
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Rubber gloves - 12 pairs

Tips

Plan for 10–15% more disposable or consumable supplies than your confirmed registrations, especially drinks, cups, plates and napkins. Open days often attract visitors who did not register.
Provide at least two drinking glasses per visitor if guests will stay for several hours. Add coffee cups, plates and cutlery separately; reusable items need time for washing or collection.
Keep chilled products, coolers and ice packs ready before the first tour starts. Move drinks into coolers in batches so the main service point does not become warm or crowded.
Set up a separate children's area with children's stools and activity materials before doors open. Place it where parents can see it without blocking the information desk or tour route.
Prepare the information desk with printed schedules, name badges, maps and promotional materials at least 30 minutes before arrival time. Keep spare pens and a small reserve of badges there for late registrations.

Frequently asked questions

How much food and drink do I need for a holiday park open day?: For a two- to three-hour open day, allow around two drinks per visitor and two to three small snack portions per person. Add 10–15% for walk-ins, children and last-minute replacements.
How many coffee cups should I buy for an open day?: Allow one coffee cup per expected coffee service, plus 15% extra. If guests may return for a second drink, plan for 1.5 cups per visitor or provide enough reusable cups for quick washing and reuse.
When should I buy chilled products for a holiday park open day?: Buy or collect chilled products on the day before the event when possible, then refrigerate them immediately. Chill drinks and load coolers at least 60 minutes before the first visitors arrive.
What should I prepare for children's activities at an open day?: Prepare one activity place for every 6–8 children expected at the busiest time, with seating and materials ready before opening. Keep a 15% reserve of activity supplies in case more families arrive than registered.

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