What you need for an Animal Festival

An Animal Festival needs more than food and drinks. You also need a reliable way to keep chilled products cold, serve visitors efficiently and prepare separate supplies for the animals. This shopping list covers the practical equipment behind the event, from reusable cups and serving platters to coolers, coffee supplies and food-warming equipment. Check quantities against your registration numbers, exhibitors and volunteer team before shopping, then review the list again 48 hours before setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 100
Beer tablesqty 6
Blanketsqty 12
Table binsqty 12
Stoolsqty 12
Clothes racksqty 2

Tableware

Reusable cupsqty 180
Coffee cupsqty 80
Platesqty 120
Bowlsqty 60
Forksqty 120
Knivesqty 120
Spoonsqty 100
Serving spoonsqty 12
Serving plattersqty 18
Pitchersqty 8

Catering

Food warmersqty 4
Coolersqty 6
Ice cube traysqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Drink dispensersqty 4
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea selection - 200 bags
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini bake-off rolls - 100 pieces
- Whole grain bread - 8 loaves
- White rolls - 100 pieces
- Multigrain rolls - 60 pieces
- Unsalted butter - 2 kilos
- Herb butter - 12 tubs
- Young cheese - 4 kilos
- Brie - 2 kilos
- Hummus - 3 kilos
- Herb cream cheese - 2 kilos
- Chicken breast topping - 3 kilos
- Back ham - 3 kilos
- Egg salad - 2 kilo
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Red onion - 1 kilo
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Melons - 6 pieces
- Yogurt - 4 kilos
- Muesli - 2 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Snack mix - 6 bags
- Rice cakes - 8 packs
- Mixed nuts - 4 kilos
- Popcorn - 6 bags
- Mini meatballs - 6 kilos
- Vegetarian meatballs - 4 kilo
- Mini frikandels - 6 kilo
- Vegetarian sausage rolls - 60 pieces
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Barbecue sauce - 3 bottles
- Garlic sauce - 3 bottles
- Satay sauce - 3 kilos
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Garlic powder - 250 grams
- Lemon juice - 1 liter
- Sugar waffles - 100 pieces
- Mini muffins - 100 pieces
- Cookies - 8 packs
- Brownies - 80 pieces
- Vegan brownies - 30 pieces
- Gluten-free cookies - 30 pieces
- Whipped cream - 12 aerosol cans
- Vanilla ice cream - 8 liters
- Ice lollies - 100 pieces
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Disposable food gloves - 4 boxes
- Dish soap - 4 bottles
- Dishwasher tablets - 40 pieces
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 12 packs
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Hand sanitizer - 6 bottles
- Animal feed pellets - 10 kilo
- Carrots for animals - 10 kilos
- Apples for Animals - 8 kilo
- Rabbit food - 5 kilos
- Bird seed - 5 kilo
- Dog biscuits - 5 kilo
- Cat kibble - 3 kilos

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Pliersqty 8
Measuring cupsqty 3
Mixing bowlsqty 6
Serving plattersqty 18

Decorations

Buntingqty 12
Animal balloonsqty 60
Balloon weightsqty 12
Welcome sign
Directional signsqty 12
Table décorqty 12
Name badgesqty 100

Equipment

Speakersqty 2
Mixer
Microphonesqty 2
Extension cordsqty 8
Power stripsqty 6
Power banksqty 4
Handheld megaphone

Lighting

LED string lightsqty 8
LED lampsqty 10
Flashlightsqty 6

Sports equipment

Agility Tunnelsqty 2
Conesqty 20
Hoopsqty 6
Obstacle polesqty 4
Dog frisbeesqty 8
Play ballsqty 12
Treat bagsqty 100

Animal supplies

Animal water bowlsqty 12
Feed bowlsqty 8
Hay binsqty 4
Animal fencingqty 12
Dog leashesqty 8
Water containersqty 6
Hay balesqty 4
Pet towelsqty 12
Travel basketsqty 4
Dog waste bag dispensersqty 6
Poop bag rollsqty 40
Paw Cleaning Tubsqty 3
Litter boxesqty 4
Cat litterqty 2
Animal toysqty 20
Animal brushesqty 6
Collarsqty 6
Animal number tagsqty 100
Edible animal cookiesqty 4

Cleaning

Waste binsqty 12
Trash bag holdersqty 8
Dustpan and brushqty 4
Broomqty 4
Floor squeegeesqty 2
Bucketsqty 6
Spongesqty 12
Dish brushesqty 4
Disinfectant sprayqty 4
Paper towelsqty 12
Hand soap dispensersqty 6
Toilet paperqty 48
Paper towelsqty 12
Rubber glovesqty 12

Information

Information boardsqty 10
Clipboard foldersqty 8
Ballpoint pensqty 24
Wristbandsqty 150
Floor plansqty 150
Program leafletsqty 150
Animal rule cardsqty 150

Safety

First aid kit
Fire extinguishersqty 2
Flashlightsqty 6
Safety vestsqty 12
Barrier tapeqty 4
Conesqty 20

Tips

Plan tableware for your maximum expected attendance, then add around 10% extra cups, plates, bowls and cutlery for replacements and unexpected guests.
Keep chilled food and drinks in coolers from delivery until serving. Prepare the coolers and ice at least 2 hours before visitors arrive so cold items are not left waiting at room temperature.
For coffee and hot drinks, match the number of coffee machines, kettles and thermos flasks to your serving points. A single queue can become slow quickly when several groups arrive at once.
Pack animal feed separately from visitor food and label each portion before setup. This prevents feed from being mixed with catering supplies or handed out without checking the animal requirements.
Buy or gather signs, registration lists and serving equipment before the final setup day. Print key information at least 24 hours in advance, because replacing missing paperwork on the morning is difficult.

Frequently asked questions

How much tableware do I need for an Animal Festival?: Start with one cup, plate or bowl and one full set of cutlery per expected visitor, then add about 10% spare. For 100 visitors, that means roughly 110 cups, plates and cutlery sets.
How early should I prepare coolers and ice for an Animal Festival?: Set up the coolers and add ice at least 2 hours before serving begins. Move chilled products into them as soon as they arrive and keep them closed between uses.
How many drinks should I buy per person?: For the first hour, plan on 2 to 3 drinks per person, then add about 1 drink per person for each additional hour. Adjust the total for weather, children and the length of the programme.
When should I print Animal Festival signs and registration lists?: Print them at least 24 hours before setup and keep a spare copy of the registration list. This gives you time to correct registration changes without delaying check-in.

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