Harvest market shopping list

A harvest market needs more than produce and attractive stalls. You also need the equipment that keeps food cool, lets visitors eat and drink comfortably, and helps exhibitors serve customers efficiently. This shopping list covers the practical items to arrange before setup, from tents and market tables to reusable tableware, coffee equipment and payment supplies. Check quantities against your number of stalls, exhibitors and expected visitors, then buy or reserve anything with a long lead time first.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 18
Beer tablesqty 12
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 12
Clothes racksqty 4
Parasolsqty 4
Tableclothsqty 20
Market stall tarpaulinsqty 18
Crowd control barriersqty 12
Parasol basesqty 4

Tableware

Reusable platesqty 180
Reusable bowlsqty 80
Reusable cupsqty 250
Wine glassesqty 80
Coffee cupsqty 100
Tea glassesqty 80
Knivesqty 180
Forksqty 180
Spoonsqty 120
Serving spoonsqty 12
Serving boardsqty 12
Serving plattersqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 6
Refrigeratorsqty 2
Payment terminalsqty 2
Cash boxesqty 2
Speakersqty 2
Microphonesqty 2
Extension cordsqty 6
Power stripsqty 8
Power cablesqty 8
Maternity scalesqty 6
Walkie-talkiesqty 6
Flashlightsqty 4
First aid kitsqty 2

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Mixing bowlsqty 6
Measuring cupsqty 4
Storage binsqty 12
Serving tongsqty 8
Thermos flasksqty 6
Bottle openersqty 4
Corkscrewsqty 4
Ice cube traysqty 4

Decorations

Buntingqty 12
Buntingqty 8
Chalkboardsqty 12
Chalk markersqty 12
Table décorqty 20
Flower vasesqty 12
Wooden cratesqty 24
Notice boardsqty 4
Information boardsqty 8
Stand number signsqty 18

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 10
Spare batteriesqty 24

Cleaning

Waste binsqty 12
Trash can lidsqty 12
Broom setsqty 4
Dustpansqty 4
Mopsqty 4
Bucketsqty 4
Cleaning spongesqty 12
Hand soap dispensersqty 6
Hand sanitizer holdersqty 6
Paper towel dispensersqty 4
Toilet cleaning kitsqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 2 packs
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 8 cartons
- Pear juice - 6 packs
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- Rosé wine - 12 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Alcohol-free wine - 6 bottles
- Apple juice for mocktails - 4 liters
- Sparkling water for mocktails - 6 liter
- Coins - 8 bunches
- Apples - 8 kilos
- Pears - 6 kilos
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 5 kilos
- Bell peppers - 3 kilos
- Celery - 2 kilo
- Potatoes - 10 kilos
- Pumpkin - 8 kilos
- Onions - 4 kilos
- Garlic - 500 grams
- Mixed lettuce - 3 kilos
- Fresh herbs - 12 bunches
- Baguettes - 20 pieces
- Whole grain loaves - 8 pieces
- Mini rolls - 150 pieces
- Unsalted butter - 2 kilos
- Herb butter - 2 kilo
- Young cheese - 3 kilos
- Goat cheese - 2 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Apple syrup - 3 jars
- Strawberry jam - 3 jars
- Peanut butter - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 100 grams
- Cinnamon - 100 gram
- Nutmeg - 50 gram
- Vegetable stock - 2 boxes
- Lentils - 2 kilo
- Chickpeas - 2 kilo
- Pumpkin soup - 20 liters
- Vegetable soup - 15 liters
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 3 kilo
- Salted breadsticks - 6 bags
- Spiced biscuits - 3 kilos
- Apple pie - 8 pieces
- Pumpkin cake - 6 pieces
- Cookies - 6 packs
- Whipped cream - 12 cans
- Vanilla sugar - 4 sachets
- Coffee filters - 3 packs
- Ice cubes - 20 kilo
- Napkins - 1000 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Carry bags - 300 pieces
- Paper straws - 300 pieces
- Disposable kitchen napkins - 4 packs
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs

Tips

Reserve tents, market stalls and stall tarpaulins as soon as the exhibitor count is confirmed. Add parasols with stable bases for sunny pitches, and check that every outdoor structure fits the available space.
Plan tableware by service type, not just by guest count. For a tasting market, start with at least two reusable cups or plates per expected visitor if washing or collection during the event is not available.
Keep perishable products cold from delivery until service. Arrange coolers or refrigerators before shopping, and leave enough capacity for supplier deliveries rather than filling every unit in advance.
Provide separate payment equipment for busy selling points. Test payment terminals before opening, and keep cash boxes, change and a backup payment method ready at least one day beforehand.
Prepare serving and seating equipment around the visitor flow. Count serving spoons, boards and platters per food stall, then place folding chairs, beer tables and barriers where they will not block the loading zone or traffic route.

Frequently asked questions

What do I need for a harvest market shopping list?: Plan for stall infrastructure, service equipment, tableware, cooling, payments and visitor comfort. In practice, this includes tents, market stalls, tables, reusable plates and cups, coffee machines, kettles, coolers or refrigerators, payment terminals and cash boxes.
How many cups and plates do I need for a harvest market?: Allow at least two reusable cups and two reusable plates or bowls per expected visitor when there is no continuous washing service. Add 10% extra for breakage, misplaced items and peak periods.
How far in advance should I order harvest market tents and stalls?: Reserve tents, market stalls and tables as soon as the number of exhibitors is confirmed, preferably at least 4 weeks before the market. Check availability again 7 days before setup.
How much cooling equipment is needed for a harvest market?: Use enough cooler or refrigerator space for all perishable stock plus the expected supplier deliveries, with roughly 20% spare capacity. Check temperatures and available power at least 24 hours before opening.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.