What You Need for a Guitar Concert

A guitar concert needs more than guitars and a stage. Your shopping list should cover the audience, performers, catering and the full sound setup, from vocal microphones to DI boxes and monitor speakers. Plan quantities around your confirmed attendance, then add a small buffer for breakages and last-minute guests. Some items, especially sound equipment and stage furniture, should be reserved weeks before the concert rather than bought on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 6
Stage steps
Concert chairsqty 110
Beer tablesqty 8
Bar stoolsqty 6
Buffet tablesqty 4
Entrance table
Coat racksqty 3
Artists' loungeqty 2
Waste binsqty 8

Tableware

Water glassesqty 120
Wine glassesqty 80
Coffee cupsqty 80
Platesqty 120
Dessert platesqty 100
Forksqty 120
Knivesqty 120
Spoonsqty 100
Coffee spoonsqty 80
Serving spoonsqty 12

Equipment

Mixer
PA speakersqty 2
Subwoofersqty 2
Stage monitorsqty 3
Guitar microphonesqty 4
Vocal microphonesqty 2
Microphone standsqty 6
DI boxesqty 4
Guitar amplifiersqty 3
Guitar cablesqty 8
XLR cablesqty 12
Power stripsqty 8
Extension cordsqty 10
Cable rampsqty 8
Guitar standsqty 6
Music standsqty 4
Voting devicesqty 3
Spare guitar stringsqty 6
Spare batteriesqty 24
Laptop
Headset

Lighting

LED spotlightsqty 8
Light standsqty 2
Work lightsqty 4
Mood lightingqty 6

Decorations

Concert postersqty 12
Stage drapesqty 3
Table runnersqty 8
Menusqty 20
Name badgesqty 20
Directional signsqty 10

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger beer - 4 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Pilsner - 10 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Bitter lemon - 4 bottles
- Ice cubes - 15 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Rice cakes - 5 packs
- Olives - 6 jars
- Mixed nuts - 5 bags
- Grapes - 6 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mandarins - 50 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Bell peppers - 20 pieces
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 4 kilos
- Brie - 2 kilos
- Goat cheese - 1 kilo
- Back ham - 2 kilos
- Turkey breast - 2 kilos
- Vegetarian deli slices - 2 kilo
- Baguettes - 20 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Gluten-free sandwiches - 12 pieces
- Butter - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto - 4 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 canister
- Italian herbs - 1 jar
- Paprika powder - 1 jar
- Wraps - 10 packs
- Chickpeas - 12 cans
- Pasta - 8 kilo
- Pasta sauce - 12 jars
- Pine nuts - 1 kilo
- Parmesan cheese - 1 kilo
- Mixed salad - 8 bags
- Herb dressing - 4 bottles
- Brownies - 8 boxes
- Cookies - 8 packs
- Vegan cookies - 4 packs
- Chocolate - 4 kilos
- Napkins - 500 pieces
- Straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
- Tea towels - 12 pieces
- Food storage containers - 20 pieces

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Serving plattersqty 16
Serving trays with lidsqty 8
Scissorsqty 4
Corkscrewsqty 4
Bottle openersqty 4
Ice spoonsqty 2

Cleaning

Vacuum cleaner
Mopsqty 3
Bucketsqty 3
Broomqty 2
Dustpan and brushqty 2
Cleaning glovesqty 8
All-purpose cleanerqty 4
Glass cleanerqty 2
Disinfectant sprayqty 4
Microfiber clothsqty 24
Paper towelsqty 12
Toilet brushesqty 4
Toilet plungersqty 2

Safety

First aid kit
Flashlightsqty 4
Fire extinguishersqty 2
Cable markers
Barrier tapeqty 2

Other

Ticket rollsqty 4
Cloakroom numbersqty 300
Pensqty 20
Markersqty 8
Tapeqty 8
Gaffer tapeqty 8
Staplersqty 2
Staplesqty 4
Cash drawer
Payment terminal
Cash box
Program flyersqty 150
Wristbandsqty 150
Clothes hangersqty 150
Storage cratesqty 12
Transport cartsqty 2
Umbrella standqty 2
Artist passesqty 20

Tips

Plan 10% extra tableware, water glasses and disposable serving supplies above your expected guest count. Glasses and cutlery disappear quickly during a concert, especially when guests move between seating and standing areas.
Provide at least one water glass or bottle per performer for the show, plus a fresh supply backstage. Keep the artists’ bench, drinks and any requested catering separate from the audience service area.
Confirm the sound package against the band setup at least 2–3 weeks ahead. Count vocal microphones, guitar microphones, DI boxes, microphone stands, guitar cables, amplifiers and monitor speakers rather than assuming the supplier includes every item.
Use the expected audience size to decide how many concert chairs, beer tables, bar stools and waste bins you need. Keep clear access around the stage, podium stairs and entrance table instead of filling every available space with furniture.
Buy or reserve catering supplies only after collecting dietary requirements. Set aside separate serving utensils for special-diet dishes and order coffee cups, plates, dessert plates and cutlery for the full programme, not just the main meal.

Frequently asked questions

What should I buy for a guitar concert?: Plan for four groups of supplies: stage and seating furniture, food and tableware, drinks, and sound equipment. The technical list commonly includes PA speakers, subwoofers, monitors, microphones, DI boxes, amplifiers, cables and a mixing desk.
How many glasses and plates do I need for a concert?: Start with one complete place setting per expected guest, then add about 10% extra. For a concert with 100 guests, that means roughly 110 plates, forks, knives and dessert plates, plus enough water, wine and coffee cups for the serving plan.
How early should I reserve sound equipment for a guitar concert?: Reserve the sound supplier at least 2–3 weeks before the concert, and earlier if the date is during a busy season. Send the confirmed performer list and technical requirements at least 7 days before setup so microphone and DI-box quantities can be checked.
How much water and drinks should I provide for the performers?: Allow at least 2 drinks per performer during the first hour, with water available throughout the performance. Add one extra drink per performer for each following hour and keep the supply chilled before the artists arrive.

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