Camping Family Day shopping list

Planning a Camping Family Day means shopping for more than lunch. You need food and drinks for the final number of guests, plus servingware, barbecue equipment, coolers and outdoor basics that can handle changing weather. Reusable plates, bowls, cups and cutlery keep the setup simple, while tables, blankets and waste bins make the site workable for families. Check non-perishable stock before shopping, chill drinks in time and keep a weather backup ready instead of buying everything on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tableqty 8
Folding chairqty 60
Picnic tableqty 4
Picnic blanketqty 10
Buffet tableqty 3
Waste binqty 6
Cool boxqty 5
Storage binqty 8
Coat rackqty 2

Tableware

Reusable plateqty 70
Reusable bowlqty 50
Reusable glassqty 100
Coffee cupqty 40
Mugqty 30
Forkqty 70
Knifeqty 70
Spoonqty 70
Serving spoonqty 12
Serving platterqty 12
Pitcherqty 8
Thermosqty 6

Kitchen

Cutting boardqty 6
Chef's knifeqty 6
Mixing bowlqty 6
Measuring cupqty 3
Kitchen tongsqty 6
Barbecue tongsqty 4
Barbecueqty 2
Baking trayqty 2
Food warmerqty 4

Equipment

Bluetooth speakerqty 2
Microphone
Extension cordqty 4
Power stripqty 4
Power bankqty 4
Kettleqty 3
Coffee makerqty 2
Portable coolerqty 2

Lighting

String lightsqty 6
LED lanternqty 8
Headlampqty 6
Battery lampqty 6

Sports equipment

Soccerqty 3
Volleyballqty 2
Kubb setqty 2
Tug of war rope
Frisbeeqty 4
Water balloonsqty 100
Jump ropeqty 6
Hoopqty 8
Sjoelbak
Ring toss setqty 2

Decorations

Buntingqty 8
Balloonsqty 80
Table runnerqty 8
Name badgeqty 70
Chalkboardqty 3
Chalk markerqty 6
Table décorqty 8
Tapeqty 6

Safety

First aid kitqty 2
Flashlightqty 4
Reflective vestqty 6
Fire blanketqty 2
Fire extinguisherqty 2
Barrier tapeqty 2

Cleaning

Dishpanqty 4
Dish brushqty 4
Spongeqty 12
Litter pickerqty 2
Bucketqty 6
Broomqty 4
Floor squeegeeqty 2
Towelqty 20

Other

Notice board
Pensqty 12
Permanent markersqty 6
Duct tapeqty 4
Ropeqty 2
Laundry basketqty 4

Catering

Groceries
- Hamburger buns - 70 pieces
- Meat burgers - 50 pieces
- Chicken skewers - 50 pieces
- Vegetarian burgers - 15 pieces
- Vegetarian skewers - 15 pieces
- Garlic breadsticks - 10 pieces
- Pita breads - 30 pieces
- Potato salad - 4 kg
- Pasta salad - 4 kg
- Cucumber salad - 3 kg
- Mixed lettuce - 3 kg
- Tomatoes - 4 kg
- Cucumbers - 3 kg
- Bell peppers - 2 kg
- Red onions - 1 kg
- Corn cobs - 40 pieces
- Mushrooms - 2 kg
- Eggplants - 6 pieces
- Zucchini - 8 pieces
- Watermelons - 3 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kg
- Strawberries - 3 kg
- Mini carrots - 3 kg
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Party nuts - 3 kg
- Salted pretzels - 3 kg
- Rice cakes - 6 packs
- Crackers - 6 packs
- Hummus - 2 kg
- Cream cheese - 1.5 kg
- Young cheese - 2 kg
- Cooked ham - 1,5 kg
- Chicken Breast Topping - 1,5 kg
- Peanut butter - 2 jars
- Jam - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 3 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Mustard - 2 jars
- Satay sauce - 2 kg
- Olive oil - 2 bottles
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Italian herbs - 2 jars
- Barbecue seasoning - 3 jars
- Granulated sugar - 1 kg
- Coffee - 4 packs
- Tea - 3 boxes
- Herbal tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Lemonade syrup - 3 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Ice cubes - 15 kg
- Lemons - 2 kg
- Limes - 2 kg
- Marshmallows - 4 bags
- Bamboo skewers - 100 pieces
- Aluminum foil - 4 rolls
- Baking paper - 2 rolls
- Coffee filters - 2 packs
- Napkins - 200 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet blocks - 6 pieces
- Disposable gloves - 2 boxes
- Frozen vegetables - 3 kg
- Gluten-free rolls - 10 pieces
- Vegan burgers - 10 pieces
- Lactose-free yogurt - 2 liter

Tips

Plan drinks by time: allow 2–3 drinks per person for the first hour, then about 1–2 per person for each additional hour. Chill them in cool boxes before guests arrive and keep a separate reserve for children and drivers.
Buy or pack servingware for the confirmed guest count, plus roughly 10% extra. Count reusable plates, bowls, glasses, cups, mugs and cutlery separately so a shortage of coffee cups does not disrupt breakfast.
For a barbecue meal, prepare one cutting board and chef’s knife for vegetables, separate barbecue tongs for cooked food, and enough serving platters and spoons for each main dish or salad. Do not leave the barbecue, tongs or baking trays until the final shopping check.
Bring at least 1 waste bin for each main activity or food area, with extra bags stored in a storage bin. Families create waste throughout the day, so place bins near the buffet, barbecue and seating rather than in one distant corner.
Pack weather equipment before the forecast becomes urgent: a party tent, picnic blankets and a weather plan should be ready at least 24 hours beforehand. Add tables, chairs and cool boxes to the site check so setup does not depend on finding missing gear on arrival.

Frequently asked questions

How much food and drink do I need for a Camping Family Day?: Base quantities on the final number of registered participants, including children. For drinks, allow 2–3 per person in the first hour and 1–2 for each additional hour; buy food for the planned menu plus about 10% extra for seconds and unexpected guests.
How many plates, cups and pieces of cutlery should I buy?: Prepare one complete place setting per guest and add around 10% spare—for example, 55 settings for 50 people. Count reusable plates, bowls, glasses, coffee cups, mugs, forks, knives and spoons separately because they are often used at different times.
When should I chill drinks for a Camping Family Day?: Put drinks in cool boxes at least 4–6 hours before serving, or the evening before for a morning start. Keep ice or cold packs available for topping up during the day and store a separate, clearly marked supply for later.
What should I bring if the weather changes?: Have a party tent, picnic blankets and a printed weather plan ready at least 24 hours before the event. Check that tables, chairs, cool boxes and waste bins can be moved or covered, and inspect the site again on the morning of the family day.

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