Food Parade Shopping List

A food parade needs more than ingredients. You will also need equipment for several cooking stations, enough reusable tableware, chilled drinks, serving supplies and a reliable way to take payments. Plan the shopping around your number of guests and the number of stalls serving at the same time. Fresh produce, sauces and marinated meat should be bought and prepared close to the event, while tents, tables, gas barbecues and card machines need arranging earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 6
Beer tablesqty 12
Folding chairsqty 60
High tablesqty 8
Tableclothsqty 20
Diaper clothsqty 6

Tableware

Reusable platesqty 180
Reusable bowlsqty 120
Reusable cupsqty 250
Wine glassesqty 80
Cutlery setsqty 180
Serving spoonsqty 20
Serving traysqty 24

Equipment

Gas barbecuesqty 3
Baking traysqty 3
Deep fryersqty 2
Induction platesqty 4
Food warmersqty 8
Coolersqty 8
Cash registersqty 3
Card machinesqty 3
Extension cordsqty 8
Power stripsqty 8

Kitchen

Cutting boardsqty 12
Paring knivesqty 12
Mixing bowlsqty 12
Storage binsqty 30
Kitchen tongsqty 12
Measuring cupsqty 6
Aluminum foilqty 6
Cling filmqty 6

Decorations

Buntingqty 12
Menu boardsqty 8
Allergen cardsqty 12

Lighting

String lightsqty 8
LED lampsqty 12

Cleaning

Waste binsqty 12
Trash bag holdersqty 12
Cleaning bucketsqty 6
Mopsqty 6
Broom setsqty 4
Hand soap dispensersqty 6

Catering

Groceries
- Beef hamburgers - 180 pieces
- Vegetarian burgers - 60 pieces
- Hamburger buns - 240 pieces
- Chicken thigh fillet - 12 kilogram
- Pork sausages - 8 kilogram
- Halloumi - 5 kilograms
- Tofu - 5 kilograms
- Pizza bases - 80 pieces
- Shredded mozzarella - 8 kilograms
- Tomato sauce - 10 liters
- Fries - 35 kilograms
- Sweet potato fries - 12 kilogram
- Corn cobs - 80 pieces
- Zucchini - 12 kilograms
- Bell peppers - 10 kilogram
- Mushrooms - 8 kilograms
- Red onions - 6 kilogram
- Tomatoes - 12 kilograms
- Cucumbers - 8 kilograms
- Iceberg lettuce - 20 pieces
- Avocados - 30 pieces
- Lemons - 50 pieces
- Limes - 40 pieces
- Apples - 15 kilogram
- Grapes - 8 kilograms
- Watermelons - 6 pieces
- Fresh mint - 12 bunches
- Coriander - 12 bunches
- Garlic - 2 kilograms
- Ginger - 1 kilogram
- Parsley - 8 bunches
- Basil - 8 bunches
- Cheddar - 6 kilograms
- Feta - 4 kilograms
- Parmesan cheese - 2 kilograms
- Mayonnaise - 8 liters
- Ketchup - 8 liters
- Mustard - 5 liters
- Garlic sauce - 6 liters
- Barbecue sauce - 5 liters
- Chili sauce - 4 liters
- Pesto sauce - 3 liter
- Soy sauce - 3 liters
- Olive oil - 5 liters
- Sunflower oil - 20 liters
- Red wine vinegar - 2 liter
- Salt - 2 kilograms
- Black pepper - 500 grams
- Paprika powder - 500 grams
- Curry powder - 300 grams
- Cumin - 300 grams
- Oregano - 250 grams
- Chili flakes - 200 grams
- Cane sugar - 2 kilograms
- Hot dog buns - 120 pieces
- Tortilla wraps - 120 pieces
- Nacho chips - 12 kilogram
- Tortilla chips - 8 kilograms
- Paprika chips - 6 kilogram
- Plain chips - 6 kilograms
- Peanut mix - 5 kilogram
- Olives - 4 kilograms
- Mixed nuts - 3 kilograms
- Brownies - 120 pieces
- Mini muffins - 150 pieces
- Ice - 15 liter
- Whipped cream - 12 aerosol cans
- Chocolate sauce - 3 liters
- Coffee beans - 3 kilograms
- Tea bags - 250 pieces
- Milk - 20 liters
- Oat milk - 10 liters
- Sugar - 3 kilograms
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 10 bottles
- Spa Blauw - 30 bottles
- Spa Rood - 12 bottles
- Lemon syrup - 6 liters
- Beer - 12 crates
- Alcohol-free beer - 4 crates
- White wine - 24 bottles
- Rosé wine - 18 bottles
- Red wine - 12 bottles
- Orange juice - 12 liters
- Apple juice - 10 liters
- Ice cubes - 40 kilogram
- Coffee filters - 250 pieces
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- French fry bags - 500 pieces
- Burger bags - 300 pieces
- Cardboard pizza plates - 250 pieces
- Cardboard containers - 400 pieces
- Wooden skewers - 500 pieces
- Aluminum trays - 200 pieces
- Storage containers - 80 pieces
- Dish soap - 5 liters
- Hand soap - 6 bottles
- Disinfectant spray - 6 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces

Tips

Plan one complete set of serving tools for each active food stall: include serving spoons, trays, tongs, cutting boards, knives and storage bins so stations do not share equipment during the rush.
Buy or reserve at least one reusable plate, bowl, cup and cutlery set per guest, plus a 10–15% buffer for items left at tables or waiting to be washed.
Check every cooking station’s power or fuel needs at least 7 days before the parade. Count extension cords and power strips only after confirming the available outlets and the load of induction plates, fryers and warmers.
Chill drinks for at least 12 hours before opening and fill the coolers shortly before guests arrive. A busy first hour can require roughly 2–3 drinks per person, depending on the event length and weather.
Prepare payment supplies before shopping day: arrange cash registers, card machines and change, then print menus, prices and allergen information no later than the day before setup.

Frequently asked questions

What do I need for a food parade?: You need cooking equipment for each food station, servingware, tables, seating, coolers, drinks, payment equipment and cleaning or storage supplies. Start confirming tents, stalls, gas barbecues and power equipment at least 1–2 weeks ahead.
How much tableware do I need for a food parade?: Allow one plate, bowl, cup and cutlery set per expected guest, then add 10–15% extra. If washing during the event is not possible, plan closer to 1.5 sets per guest for a longer parade.
How many drinks should I buy for a food parade?: For the first hour, allow about 2–3 drinks per person, then add 1–2 drinks per person for each additional hour. Buy extra water in hot weather and chill the drinks at least 12 hours before opening.
When should I buy food for a food parade?: Buy shelf-stable goods and drinks several days in advance. Collect fresh produce 1 day before the event, and prepare washed vegetables, sauces and marinated meat as close to service as food-safety rules allow.

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