Flash Mob Concert Shopping List

A flash mob concert needs more than instruments and a sound system. You also need enough power leads, cable protection, lighting, serving equipment and refreshments for performers, volunteers and guests. Use the plan’s equipment list as your starting point, then match quantities to the venue, audience and running time. Buy or collect consumables close to the event, but check technical equipment and batteries at least one week before the first rehearsal.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 40
High tablesqty 6
Coat racksqty 2
Clothes hangersqty 80

Equipment

Active speakersqty 4
Mixer
Wireless microphonesqty 4
Microphone standsqty 4
DI boxesqty 4
Music standsqty 15
Extension cordsqty 8
Power stripsqty 8
Spare batteriesqty 24
Walkie-talkiesqty 6
Power banksqty 4
Transport cartsqty 2

Lighting

LED work lightsqty 6
String lightsqty 6
Lamp Standsqty 4
Cable matsqty 12

Tableware

Reusable cupsqty 160
Reusable platesqty 140
Reusable cutleryqty 160
Coffee cupsqty 50
Serving boardsqty 12
Pouring jugsqty 8

Kitchen

Coolersqty 6
Ice packsqty 24
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving tongsqty 12
Measuring cupsqty 4
Storage bins with lidsqty 12
Aluminum foilqty 2
Cling filmqty 2

Decorations

Balloonsqty 120
Balloon weightsqty 12
Buntingqty 8
Tableclothsqty 8
Directional signsqty 10
Chalkboardsqty 4
Chalk markersqty 8
Gaffer tapeqty 6
Cable tiesqty 200

Cleaning

Waste binsqty 8
Broom setsqty 3
Litter pickersqty 3
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 8
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Coffee beans - 2 kilograms
- Tea bags - 100 pieces
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 20 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Salted peanuts - 4 bags
- Olives - 4 jars
- Mixed nuts - 4 bags
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Hummus - 8 tubs
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Brie - 1 kilogram
- Crackers - 10 packs
- Baguettes - 12 pieces
- Mini rolls - 120 pieces
- Herb butter - 8 tubs
- Chicken breast slices - 1 kilogram
- Hummus wraps - 40 pieces
- Mini quiches - 120 pieces
- Vegetarian samosas - 80 pieces
- Falafel - 2 kilograms
- Garlic sauce - 4 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Food storage bags - 2 boxes
- Coffee filters - 100 pieces
- Trash bags - 80 pcs
- Compostable trash bags - 40 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Hand soap - 4 bottles
- Paper towels - 8 packs

Tips

Plan at least one power route for the sound system and a separate route for lighting where possible. Add roughly 20% spare cable length, and keep extension cords, power strips and spare batteries together rather than buying them on the event day.
For drinks, allow two to three servings per person during the first hour, then about one serving per person for each additional hour. Bring extra water for singers, musicians and volunteers, who may need more than audience members.
Count reusable cups, plates and cutlery against the maximum number of people served at one time, not just the guest total. A practical starting point is one cup and one plate per guest, plus 10% spare stock for lost or dropped items.
Check every microphone, DI box, speaker, mixer and music stand during the week before the concert. Pack batteries, power banks and cable mats in a clearly labelled equipment box so a volunteer can find them without interrupting setup.
Prepare refreshments and cold storage at least two hours before serving begins. Ice packs and coolers should be ready before musicians arrive, while serving boards, pouring jugs and coffee cups should be placed at the catering area before the audience gathers.

Frequently asked questions

What do I need to buy for a flash mob concert?: Start with sound equipment, power and cable protection, lighting, refreshments and serving items. The plan includes active speakers, a mixer, wireless microphones, DI boxes, extension cords, power strips, spare batteries, LED work lights, reusable tableware, coolers and ice packs.
How many drinks should I buy for a flash mob concert?: Allow two to three drinks per person for the first hour, then one additional drink per person for every extra hour. Add at least 10% spare drinks, and provide extra water for singers, musicians and volunteers.
How many reusable cups and plates do I need?: Plan one cup and one plate per expected guest, plus 10% spare stock. If catering serves in several waves, you can reduce the total only if there is enough time and staff to collect and wash them between servings.
When should I check the flash mob concert shopping list?: Do a full stock and equipment check at least one week before the first rehearsal. Complete the final shopping trip two to three days before the concert, leaving only fresh food and ice for the last day.

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