What you need for a fishing trade show

A fishing trade show needs more than tables and product displays. You also need the equipment that keeps demonstrations, presentations, payments and exhibitor setup running smoothly. Use this shopping list to check booth furniture, screens, microphones, lighting, signs, power supplies and communication tools before opening day. Drinks and snacks should be chilled and ready before exhibitors arrive, while cables, payment terminals and printed floor plans are easy items to leave until the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Standing tablesqty 24
Trade fair tablesqty 6
Chairsqty 80
Folding chairsqty 20
Bar stoolsqty 8
Display wallsqty 16
Dressing tablesqty 4
Waste binsqty 10
Clothes racksqty 4

Equipment

Laptopqty 2
Projector
Projection screen
Speakersqty 2
Microphonesqty 2
Mixer
Extension cordsqty 12
Power stripsqty 12
Cable traysqty 10
Cable reelsqty 4
Payment terminalsqty 2
Cash boxesqty 2
Walkie-talkiesqty 6
Laptop locksqty 2

Lighting

LED spotlightsqty 12
Mood lightingqty 6

Decorations

Stand number signsqty 24
Signage boardsqty 12
Program postersqty 10
Floor plansqty 100
Banner standsqty 4
Flagsqty 8
Tableclothsqty 30
Poster puttyqty 10
Painter's tapeqty 12

Tableware

Coffee cupsqty 80
Glassesqty 120
Platesqty 100
Cutlery setsqty 100
Serving traysqty 8

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Ice containersqty 4
Soup ladlesqty 4
Serving tongsqty 8
Cutting boardsqty 4
Bread knivesqty 3
traysqty 8

Cleaning

Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Dustpan and brushqty 4
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Paper cups - 300 pieces
- Stirrers - 300 pieces
- Napkins - 500 pieces
- Sugar waffles - 100 pieces
- Mini muffins - 100 pieces
- Currant buns - 60 pieces
- Mini croissants - 80 pieces
- Cheese sandwiches - 40 pieces
- Ham sandwiches - 40 pieces
- Vegetarian sandwiches - 30 pieces
- Vegan sandwiches - 20 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Savory nuts - 6 bags
- Rice cakes - 6 packs
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 3 kilos
- Ham - 2 kilos
- Whole wheat bread - 12 loaves
- Multigrain bread - 8 loaves
- Mini rolls - 120 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Herb butter - 6 tubs
- Diet-friendly cookies - 4 packs
- Gluten-free rolls - 20 pieces
- Vegan spread - 4 packs
- Ice cubes - 20 kilo
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Rubber gloves - 12 pairs

Tips

Plan one trade fair table or display surface for each exhibitor booth, then add chairs or bar stools based on how exhibitors will speak with visitors. Keep at least one clear route between booths for traffic and deliveries.
Count power points before the show and match them with extension cords, power strips and cable reels. Add cable trays where visitors could cross a cable, and test every projector, screen, speaker and microphone before doors open.
Prepare one visible stand number sign and one printed floor plan for every area that needs wayfinding. Put signs up before exhibitors arrive so staff are not still printing or mounting them during registration.
Allow enough lighting for product displays, especially where fishing equipment is shown in detail. LED spotlights should be tested from the visitor’s viewpoint, while mood lighting should never make signs or product labels hard to read.
Keep payment terminals, cash boxes and laptop locks at the registration or sales points, and provide walkie-talkies for staff working in separate areas. Chill drinks and set out snacks before the first exhibitors arrive, not during opening time.

Frequently asked questions

What furniture do I need for a fishing trade show?: Start with one trade fair table or display surface per booth, then add chairs, folding chairs or bar stools according to the booth layout. Include standing tables for visitor conversations and waste bins throughout the venue. Confirm the quantities after the exhibitor list and floor plan are final.
How many power cables and sockets are needed for a trade show?: Count every laptop, projector, screen, speaker, mixer, payment terminal and lighting unit that needs power, then provide at least one suitable extension cord or power strip for each operating area. Add spare cable reels and keep cables in trays where they cross walkways. Test the complete setup at least one day before opening.
What signage should I prepare for a fishing trade show?: Prepare stand number signs for every exhibitor, plus signage boards, program posters and a floor plan for visitors. Put the signs up before exhibitor setup begins, and keep a small reserve of blank labels or signs for last-minute booth changes.
When should I buy drinks and snacks for a fishing trade show?: Buy non-perishable snacks and drinks early enough to check the stock before the event. Chill drinks on the day before opening when possible, and set out the first supplies before exhibitors arrive. For a full-day show, plan a refill check at least every two hours.

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