First Aid Course Checklist

A first aid course needs more than an instructor and a room. You also need a clear schedule, confirmed registrations, practice equipment, presentation technology and enough time to prepare the room. This checklist covers the full run-up to the course, from fixing the date and sending participant information to checking supplies, setting up CPR practice stations and registering attendance. Use it to keep practical teaching, refreshments and administration aligned on the day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Record the course date and location
Confirm instructor and assistants
Put together the course schedule
Send invitations
2 people
Process registrations
Keep track of the participant list
Collect dietary requirements
Send participant information
Order course materials
Determine catering quantities
Book catering
Prepare certificates
Print presentation and forms
Check materials and shelf life
2 people
Do the shopping
2 people
Confirm participant attendance

Event

Open and ventilate the room
2 people
Set up tables and chairs
3 people
Set up practice stations
3 people
Connect presentation equipment
2 people
Lay out teaching materials
2 people
Prepare coffee and tea
2 people
Set up the reception table
Receive participants
2 people
Register attendance
Explain the course rules
Give first aid theory training
Demonstrate CPR
Run CPR practice
3 people
Serve break drinks and snacks
2 people
Refill drinks
Practice choking and gagging
2 people
Practice wound care and bandaging
2 people
Serve dinner
3 people
Guide practical scenarios
3 people
Test knowledge and skills
2 people
Present Certificates
See participants off
2 people

Aftercare

Collect practice materials
3 people
Wash dishes
2 people
Clear tables and chairs
3 people
Collect and remove waste
2 people
Clean the room
2 people
Switch off and pack up equipment
2 people
Return borrowed materials
Send out participant certificates
Archive participant list
Replenish used materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Reception desk
Tableclothsqty 6

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3
Mobile phone
CPR manikinsqty 4
AED trainer
Practice matsqty 4
Hand sanitizer stationsqty 3

First aid supplies

First aid kitsqty 3
Practice bandageqty 10
Triangular clothsqty 10
Non-adherent compressesqty 20
Wound dressingsqty 2
Elastic bandagesqty 10
Bandage scissorsqty 4
Nitrile glovesqty 100
Emergency blanketsqty 10
Practice woundsqty 4
Practice glassesqty 4
Safety vestsqty 6

Tableware

Mugsqty 24
Glassesqty 24
Platesqty 24
Cutlery setsqty 24
Coffee potsqty 2

Kitchen

Kettlesqty 2
Thermos flasksqty 3
Serving traysqty 3
Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 3
Coolersqty 2

Cleaning

Bucketsqty 2
Cleaning clothsqty 12
Trash binsqty 3

Other

Name badgesqty 24
Ballpoint pensqty 30
Notepadsqty 24
Course foldersqty 24
Presentation boardsqty 4
Paper tapeqty 4
Permanent markersqty 6
Certificatesqty 24

Catering

Groceries

Tips

Confirm the instructor, assistants and course date before opening registration. Build the schedule around practical sessions, including time to rotate participants between CPR manikins, the AED trainer and other practice stations.
Check all teaching and practice materials several days before the course. Verify that first aid supplies are present and within shelf life, and test the laptop, projector, screen, extension cords and power strips before participants arrive.
Close registration with enough time to order materials and catering. Use the final participant list to calculate quantities, then send dietary requirements to the caterer rather than trying to resolve them during the reception.
Send participant information at least 3 days before the course. Include the location, arrival time, schedule, what to wear for practice, and any instructions for the practical exercises.
Allow at least 60 minutes before the start for room preparation. Open and ventilate the room, arrange tables and chairs, lay out teaching materials, prepare coffee and tea, and set up the reception desk before registering attendance. The complete checklist below helps you track each step.

Frequently asked questions

How far in advance should I organise a first aid course?: Start organising it at least 4 weeks before the course date. This gives you time to confirm the instructor, collect registrations, order materials, arrange catering and prepare certificates.
How much time do I need to set up a first aid training room?: Allow at least 60 minutes before participants arrive. A practical setup needs room for tables and chairs, practice mats, CPR manikins, the AED trainer, teaching materials and presentation equipment.
When should I confirm first aid course attendance?: Confirm attendance 2 to 3 days before the course. Use the final list to adjust catering, print forms and certificates, and check whether you have enough equipment for every practice group.
What equipment is needed for a first aid course?: Plan for presentation equipment plus hands-on training materials, including CPR manikins, an AED trainer, practice mats, first aid kits, bandages, dressings, gloves and safety equipment. Check the complete equipment list at least 3 days before the course.

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