First Aid Course Checklist

A first aid course needs more than an instructor and a room. You must coordinate registrations, teaching equipment, practice stations, course folders, refreshments and certificates before participants arrive. Start with the date, programme and venue, then confirm instructors and open registration. In the final week, check every AED, manikin, booklet and presentation connection. This checklist follows the work from planning through reception, attendance and the practical session, so small details do not delay the course.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the date and program
Reserve course venue
Confirm instructors
Send invitations
Process registrations
Collect dietary requirements
Update participant list
Order catering
Check course materials
2 people
Reserve practice materials
Check presentation and videos
Prepare certificates
Send participant information
Do the shopping
Assemble course folders
2 people
Chill drinks
Lay out teaching materials
2 people
Set up tables and chairs
3 people
Connect presentation equipment
2 people
Set up practice stations
3 people
Set out coffee and tea
2 people
Set up the reception table

Event

Receive participants
2 people
Register attendance
Serve coffee and tea
Give course introduction
Cover basic first aid knowledge
Supervise practical exercises
2 people
Serve snack breaks
Refill drinks
Cover CPR and AED
2 people
Set up dinner
2 people
Serve dinner
2 people
Collect tableware
Treat first aid
Practice accident scenarios
2 people
Administer practical test
2 people
Present Certificates
Handle questions and wrap-up

Aftercare

Collect practice materials
2 people
Clear tables and chairs
3 people
Wash dishes
2 people
Collect waste
Clean the classroom
2 people
Disconnect equipment
2 people
Return borrowed materials
Archive attendance records
Record certificates digitally
Send participant documents after the event

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Reception desk
Waste binsqty 3

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 3
Power stripsqty 3
Practice AEDqty 2
CPR manikinsqty 4
Bluetooth speaker

Course materials

Course foldersqty 24
First aid bookletsqty 24
Practice formsqty 24
Evaluation formsqty 24
Certificatesqty 24
Ballpoint pensqty 30
Notepadsqty 24
Flip chart
Flipchart markersqty 6
Sticky notesqty 2

First aid supplies

First aid kitsqty 2
Practice bandagesqty 24
Triangular clothsqty 12
Practice woundsqty 12
Nitrile glovesqty 100
Emergency blanketsqty 12
Safety scissorsqty 6
Disinfecting wipesqty 50

Tableware

Glassesqty 30
Coffee cupsqty 24
Platesqty 30
Cutlery setsqty 30

Kitchen

Coffee maker
Kettleqty 2
Thermos flasksqty 3
Serving traysqty 3
Serving jugsqty 3
Coolersqty 2
Pliersqty 3
Cutting boardsqty 2
Bread knivesqty 2

Cleaning

Washing-up tubsqty 2
Dish brushesqty 2
Microfiber clothsqty 8
Bucketsqty 2
Dustpan and brush
Hand soap dispensersqty 2

Catering

Groceries

Tips

Confirm the room layout before the course day: allow enough space for tables, chairs and separate practice stations with CPR manikins, a practice AED and first aid supplies.
Send participant information several days before the course and include the start time, venue details, what to bring and any practical clothing advice. Use the updated participant list at registration.
Check the presentation setup at least one day ahead. Test the laptop, projector, screen, HDMI cable, speaker, extension cords and power strips together rather than assuming they will work on the day.
Prepare one course folder per participant, plus a small reserve. Include the first aid booklet, practice forms, evaluation form, notepad and pen, and keep certificates ready for distribution.
Order catering only after registration closes and dietary requirements are collected. Set up coffee, tea, chilled drinks and waste bins before participants arrive so breaks do not interrupt the teaching programme.

Frequently asked questions

How far in advance should I organise a first aid course?: Set the date, programme and venue at least 4 to 6 weeks ahead. Confirm instructors and open registration early enough to update the participant list, collect dietary requirements and order the right amount of catering.
What equipment is needed for a first aid course?: Plan for presentation equipment, including a laptop, projector, screen and HDMI cable, plus practice equipment such as CPR manikins and a practice AED. Prepare first aid kits, practice bandages, triangular cloths, nitrile gloves, emergency blankets and safety scissors for practical work.
When should I prepare first aid course materials?: Assemble course folders 1 to 3 days before the session, after the participant list is sufficiently stable. Check the booklets, forms, pens, notepads, flip chart materials and certificates before packing the folders.
How early should I arrive for a first aid course?: Arrive at least 60 to 90 minutes before the start time. Use that time to arrange tables and chairs, connect and test the presentation equipment, set up practice stations, prepare refreshments and open the reception desk.

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