Computer course checklist

A computer course needs more preparation than booking a room and bringing laptops. You need a working setup for every participant, tested software and accounts, clear teaching instructions, and a registration process that captures attendance and dietary requirements. Start with the classroom, equipment and schedule, then confirm participants and prepare materials. On the day, allow time to connect every computer, test the network and projector, and welcome people before the course begins.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve classroom
Reserve computer equipment
Create the course schedule
Develop teacher instructions
Send invitations
Process registrations
Keep track of the participant list
Collect dietary requirements
Confirm registrations
Check course materials
Print handouts
Make name badges
Do the shopping
2 people
Charge equipment
2 people
Test software and accounts
2 people

Event

Open the classroom
Set up tables and chairs
3 people
Connect the computers
3 people
Test screen and projector
2 people
Test Wi-Fi and network
2 people
Lay out course materials
2 people
Set out coffee and tea
2 people
Receive participants
2 people
Register attendance
Give introduction
Guide basic exercises
2 people
Serve break drinks
2 people
Refill drinks
Lead follow-up exercises
2 people
Serve dinner
3 people
Moderate the Q&A
2 people
Supervise practical assignment
2 people
Closing and handing out certificates
2 people

Aftercare

Shut down computers safely
2 people
Pack equipment
3 people
Wash dishes
2 people
Collect waste
2 people
Clean the classroom
3 people
Put furniture back
3 people
Return equipment
2 people
Store leftover materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Tableclothsqty 6
Coat racksqty 2

Equipment

Laptopsqty 22
Laptop chargersqty 22
Computer miceqty 22
Headsetsqty 22
Projector
Projection screen
Presentation laptop
Wi-Fi router
Network switch
USB sticksqty 24
Power stripsqty 8
Extension cordsqty 8
Cable reelsqty 2
HDMI cablesqty 2
HDMI adaptersqty 2
Speakersqty 2

Tableware

Reusable mugsqty 30
Drinking glassesqty 30
Platesqty 30
Cutlery setsqty 30

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 3
Coolersqty 2
Scissorsqty 3
Rolls of tapeqty 4

Course materials

Notepadsqty 24
Ballpoint pensqty 30
Name badgesqty 24
Certificate foldersqty 24

Cleaning

Bucketsqty 2
Mopsqty 2
Microfiber clothsqty 12
Hand brush and dustpanqty 2

Catering

Groceries

Tips

Reserve the classroom and computer equipment early enough to test everything before invitations go out. Check that you have one usable laptop, charger, mouse and headset per participant, plus spare power strips and extension cords.
Create the course schedule before writing teacher instructions. Include fixed times for the introduction, exercises, breaks and handouts so the teacher and participants know exactly what happens next.
Close registrations several days before the course and confirm each place. Use the final participant list to prepare name badges, print the right number of handouts and follow up on dietary requirements.
Test the software, user accounts, Wi-Fi and network switch on the actual laptops at least one day before the course. Do not wait until the morning itself to discover that an update, password or HDMI adapter is missing.
Open the classroom at least 60 minutes before participants arrive. Connect the computers, presentation laptop, projector and screen, then set out materials and prepare coffee and tea before registering attendance.

Frequently asked questions

How far in advance should I organise a computer course?: Reserve the classroom and equipment at least 4 to 6 weeks ahead, especially if the course needs several laptops or a projector. Finalise the schedule and teacher instructions about 2 weeks before the course.
How many laptops do I need for a computer course?: Plan for one working laptop per participant, including its charger, mouse and any required headset. Have at least 1 spare laptop available for a group of up to 12 participants, or 2 spares for larger groups.
When should I test the software and Wi-Fi?: Test the software, accounts, Wi-Fi and network at least 24 hours before the course. Repeat a quick connection and projector check 60 minutes before participants arrive.
How early should I arrive for a computer course?: Open the classroom at least 1 hour before the start time. This gives you time to arrange tables and chairs, connect computers, test the screen and projector, lay out materials and prepare refreshments.

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