Farm Tasting Shopping List

A farm tasting needs more than the products visitors come to sample. You also need a clear way to serve bread, cheese, fruit, vegetables, dips and drinks, plus enough tableware for each tasting round. This checklist helps you shop for the food, serving equipment, coffee supplies, cooling and outdoor setup behind the tasting route. Check dietary requirements before buying and allow time to collect reserved products, chill drinks and label allergens.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 55
Buffet tablesqty 2
High tablesqty 4

Tableware

Platesqty 70
Bowlsqty 30
Coffee cupsqty 35
Water glassesqty 70
Wine glassesqty 60
Coffee spoonsqty 40
Table knivesqty 60
Table forksqty 60

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Serving spoonsqty 10
Serving boardsqty 12
Small bowlsqty 20
Measuring cupsqty 3
Thermos flasksqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Wireless speaker

Decorations

Menu boardsqty 8
Allergen cardsqty 40
Tableclothsqty 10
Buntingqty 6
Flower arrangementsqty 6

Lighting

String lightsqty 6
LED lampsqty 8

Cleaning

Waste binsqty 6
Washing-up basinsqty 3
Bucketsqty 3
Broom setsqty 2
Mopsqty 3

Catering

Groceries
- Young farmer's cheese - 2 kilograms
- Aged farmhouse cheese - 2 kilograms
- Goat cheese - 1,5 kilogram
- Blue cheese - 1 kilogram
- Fresh sheep's cheese - 1 kilogram
- Farm ham - 1.5 kilograms
- Farm sausage - 1.5 kilograms
- Smoked chicken breast - 1 kilogram
- Dried sausage - 1 kilogram
- Whole grain bread - 8 loaves
- Farmer's floor bread - 6 loaves
- Baguettes - 10 pieces
- Crispbread - 6 packs
- Sourdough toast - 5 packs
- Butter - 1 kilogram
- Apple-pear syrup - 4 jars
- Fig jam - 3 jars
- Strawberry jam - 3 jars
- Farm honey - 3 jars
- Mustard - 3 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Pickles - 3 jars
- Silver Onions - 2 jars
- Olives - 2 kilograms
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Mixed nuts - 2 kilograms
- Grapes - 4 kilograms
- Apples - 5 kilograms
- Pears - 4 kilograms
- Cherry tomatoes - 3 kilograms
- Cucumbers - 6 pieces
- Carrots - 3 kilogram
- Radishes - 6 bunches
- Celery - 4 heads
- Hummus - 6 tubs
- Herb cream cheese - 5 tubs
- Garlic sauce - 3 bottles
- Balsamic vinegar - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Fresh basil - 6 bunches
- Fresh thyme - 4 bunches
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Ginger beer - 4 bottles
- Apple juice - 8 liters
- Grape juice - 6 liters
- Sparkling mineral water - 12 bottles
- Still mineral water - 12 bottles
- Apple cider - 12 bottles
- Alcohol-free apple cider - 8 bottles
- Dry white wine - 8 bottles
- Rosé wine - 6 bottles
- Red wine - 6 bottles
- Ice cubes - 12 kilograms
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 10 pieces
- Nitrile gloves - 2 boxes

Tips

Count plates, forks, knives and glasses against your final guest list, then add at least 10% spare pieces for breakage, dropped cutlery and extra tastings.
Buy or collect tasting products no later than the day before where possible. Reserve short-shelf-life items in advance and keep chilled products in coolers until they reach the tasting tables.
Plan two to three drinks per person for the first hour, including water, and add coffee supplies if the programme runs beyond the main tasting. Chill drinks several hours before guests arrive.
Prepare allergen cards before setting out food. Match each card to the relevant dish or product so visitors can check ingredients without interrupting the tasting route.
Check power and extension cords before shopping for coffee machines, kettles or a wireless speaker. Test every powered item at least one hour before opening, especially if the tasting is outdoors.

Frequently asked questions

What food do I need for a farm tasting?: Plan the reserved tasting products first, then add bread, cheese, fruit, vegetables, dips and spreads to support the tasting route. Finalise quantities from the confirmed guest list and dietary requirements at least 3 days before the event.
How many glasses do I need for a farm tasting?: Allow one water glass and one wine glass per guest, plus at least 10% extra. For 40 guests, that means 44 water glasses and 44 wine glasses if you are not washing glasses during the event.
How much food should I buy for a tasting event?: Use the tasting portions specified by each supplier rather than treating the event as a full meal. Confirm the number of samples per guest at least 7 days ahead, then add 10% for spills, seconds and late additions.
When should I prepare a farm tasting shopping list?: Start the list 2 weeks before the event, when suppliers and farms are selected. Lock quantities, dietary alternatives and reservations 3 to 5 days before shopping, then check chilled items and equipment again on the day before.

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