What you need for a fall prevention day

Use this shopping list to prepare a fall prevention day for older adults, with equipment for balance, strength and walking exercises alongside the basics for registration and refreshments. Plan seating with armrests, clear route information and enough tableware for every participant. Check quantities against your registration list, dietary requirements and transport needs before shopping. Equipment such as non-slip mats, walking sticks and walk-test markers is easy to overlook, so arrange it before the program is printed and the room is set up.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairs with armrestsqty 60
Registration desk
Bar stoolsqty 4
Coat racksqty 2
Tableclothsqty 10

Equipment

Laptopqty 2
Projector
Projection screen
Portable speakerqty 2
Wireless microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Blood pressure monitorqty 2
Stopwatchqty 3
Measuring tapeqty 3

Sports equipment

Non-slip matsqty 12
Balance cushionsqty 8
Practice ballsqty 10
Elastic bandsqty 15
Conesqty 12
Low hurdlesqty 6
Walking sticksqty 8
Walk test markersqty 6
Hand grippersqty 8

Tableware

Reusable coffee cupsqty 70
Drinking glassesqty 70
Platesqty 70
Cutlery setsqty 70
Serving spoonsqty 8
Thermos flasksqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Serving plattersqty 8
Coolersqty 3
Ice cube traysqty 4

Decorations

Welcome sign
Directional signsqty 8
Information standsqty 8
Name badge holdersqty 70
Table signsqty 10

Lighting

Standing lampsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 6
Mop headsqty 2
Bucketsqty 2
Dustpan and brushqty 2
Microfiber clothsqty 12
Hand broomsqty 4
Toilet brushesqty 2

Care supplies

First aid kit
Disposable glovesqty 2
Sanitizer stationsqty 3
Hand sanitizer bottlesqty 6
Chairs for demonstrationqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Green tea - 1 box
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still mineral water - 40 bottles
- Sparkling mineral water - 24 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemonade - 6 bottles
- Whole grain bread - 8 loaves
- White bread - 4 loaves
- Whole wheat rolls - 60 pieces
- Young matured cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Turkey breast - 1 kilogram
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Margarine - 2 tubs
- Jam - 3 jars
- Honey - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Bell pepper mix - 2 kilogram
- Carrots - 2 kilogram
- Cherry tomatoes - 2 kilograms
- Lettuce - 6 heads
- Grapes - 4 kilograms
- Apples - 60 pieces
- Pears - 40 pieces
- Mandarins - 60 pieces
- Bananas - 40 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Low-salt crackers - 8 packs
- Wholegrain crackers - 8 packs
- Unsalted nuts - 2 kilogram
- Rice cakes - 6 packs
- Muesli bars - 60 pieces
- Raisins - 2 kilograms
- Yogurt - 5 kilograms
- Honey mustard - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Dried oregano - 1 tin
- Coffee filters - 2 packs
- Stir sticks - 200 pieces
- Napkins - 300 pieces
- Paper Plates - 100 pieces
- Paper cups - 100 pieces
- Cocktail sticks - 2 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 3 rolls
- Blue trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Liquid hand soap - 6 bottles
- Toilet paper - 24 rolls
- Paper towels - 8 packs
- Bandages - 3 boxes
- Sterile gauze pads - 3 boxes
- Cooling elements - 12 pieces
- Carry bags - 100 pieces

Tips

Match chairs with armrests to the final participant count, and add a few spare seats for speakers, instructors or carers. Arrange tables so routes stay wide and clear around the registration desk and exercise area.
Prepare one complete refreshment place setting per attendee: a reusable coffee cup, drinking glass, plate and cutlery set. Add serving spoons and tablecloths, then buy snacks only after dietary requirements have been collected.
Check every exercise item against the instructor’s session plan at least 2 days before the event. Non-slip mats, balance cushions, practice balls, elastic bands, cones and low hurdles should be ready before participants arrive.
Set aside the blood pressure monitor, stopwatch, measuring tape, walk-test markers and hand grippers together in one labelled box. Keep walking sticks available near the activity area rather than packed away with general supplies.
Test the laptop, projector, screen, speaker and wireless microphone before the event, using the actual presentations. Bring extension cords and power strips, and keep cables away from walking routes to prevent a new trip hazard.

Frequently asked questions

What should I buy for a fall prevention day?: Plan for seating, registration furniture, presentation equipment, refreshments and practical exercise equipment. The core activity supplies include non-slip mats, balance cushions, practice balls, elastic bands, cones, low hurdles, walking sticks and walk-test markers.
How many chairs do I need for a fall prevention event?: Provide one chair with armrests for each registered participant, plus at least 2 spare chairs for speakers, instructors or carers. Count extra seating separately if people are bringing transport companions.
How much tableware do I need for the refreshments?: Allow one reusable coffee cup, drinking glass, plate and cutlery set per attendee, plus around 10% extra for replacements and late additions. For 30 people, prepare at least 33 of each item.
When should I check the fall prevention equipment?: Check the full equipment set at least 2 days before the event and test the presentation equipment before the room opens. Recheck that mats, cables and exercise markers are positioned safely during setup.

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