What you need for an Excel training session

An Excel training session needs more than laptops and a projector. Each participant should have a working computer, mouse, practice files, notes and a pen, while the room needs reliable power, internet access and presentation equipment. Plan tableware and catering around the confirmed attendance, and prepare name badges and certificate folders before participants arrive. This checklist helps you buy or collect the practical items that are easy to overlook until setup starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Registration desk
Coat rack

Equipment

Laptopsqty 20
Computer miceqty 20
Projector
Projection screen
Presentation laptop
HDMI cablesqty 3
HDMI adaptersqty 3
Extension cordsqty 4
Power stripsqty 6
Wireless presenter
Wi-Fi router

Presentation

Flip chart
Flip chart sheets
Whiteboard
Whiteboard markersqty 6
Whiteboard eraser
Notepadsqty 24
Ballpoint pensqty 30
Practice foldersqty 24
Name badgesqty 24
Certificate foldersqty 24

Tableware

Coffee cupsqty 30
Water glassesqty 30
Dinner platesqty 30
Cutlery setsqty 30
Serving bowlsqty 6
Serving spoonsqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Cutting boardsqty 2
Bread knivesqty 2
Storage binsqty 6

Catering

Drink dispensersqty 2
Serving plattersqty 6
Coffee creamer pitcherqty 2
Sugar bowlsqty 2
Napkin holdersqty 4
Groceries
- Coffee beans - 1.5 kilograms
- Tea bags - 80 pieces
- Coffee milk - 4 liters
- Semi-skimmed milk - 6 liters
- Sugar - 1 kilogram
- Sweetener - 1 box
- Still mineral water - 6 bottles
- Sparkling mineral water - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 2 bottles
- Apple juice - 3 bottles
- Cookies - 6 packs
- Butter cookies - 4 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 2 kilograms
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 3 kilograms
- Sandwich rolls - 30 pieces
- Whole grain bread - 4 loaves
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1,5 kilogram
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Margarine - 2 tubs
- Tomato soup - 6 liters
- Vegetable soup - 6 liters
- Breadsticks - 4 packs
- Mixed salad - 3 kilogram
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Salad dressing - 3 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Vegetarian sandwich slices - 1 kilogram
- Gluten-free rolls - 6 pieces
- Lactose-free milk - 2 liters
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs

Cleaning

Waste binsqty 4
Vacuum cleaner
Mop set
Cleaning glovesqty 4

Lighting

Desk lampsqty 8

Tips

Prepare one laptop, mouse, notepad, pen and practice folder per participant, plus at least one spare laptop and mouse for equipment failures.
Check the presentation laptop, projector, screen, HDMI cables and adapters at least one day before training; bring the correct adapter for the presentation laptop.
Count power strips and extension cords by workstation layout, then tape or securely tuck cables away so participants cannot trip over them.
Print or prepare one name badge per confirmed participant and keep the registration desk supplied before doors open. Have certificate folders ready before the final session.
Order coffee, tea, water and meals from the confirmed attendance count, then add a small buffer of about 5% for late additions or damaged tableware.

Frequently asked questions

What equipment do I need for an Excel training session?: Plan one laptop and computer mouse per participant, plus a presentation laptop, projector, projection screen, Wi-Fi router and wireless presenter. Bring HDMI cables, the required HDMI adapters, power strips and extension cords, and test everything at least 24 hours beforehand.
How many laptops should I prepare for Excel training?: Prepare one working laptop for every registered participant and keep at least one spare laptop available. Charge all laptops fully before the session and check that the practice folders open correctly.
What stationery is needed for Excel training?: Provide one notepad, ballpoint pen and practice folder per participant, together with name badges. For the room, prepare flip chart sheets and markers, or a whiteboard with markers and an eraser.
How much catering and tableware do I need for Excel training?: Base coffee, tea, water and meals on the confirmed attendance count, including collected dietary requirements. Prepare one cup, water glass, dinner plate and cutlery set per person, plus roughly 5% extra.

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