What to Buy for an Escape Room Outing

An escape room outing needs more than a booking confirmation. Bring simple registration materials, team cards, name labels, snacks and drinks for the time before or after the room, plus chargers and route information for the journey. Plan quantities around the number of participants rather than buying one large mixed supply. Check dietary requirements before shopping, and chill drinks and pack snack bags the day before so the group can start on time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Office

Participant Listqty 2
Printed route directionsqty 6
Printed reservation confirmationsqty 4
Name labelsqty 15
Ballpoint pensqty 15
Markersqty 4
Clipboardsqty 3
Envelopesqty 15
Team cardsqty 4
Tapeqty 2
Scissorsqty 2

Catering

Reusable cupsqty 20
Thermos bottlesqty 2
Coolersqty 2
Ice packsqty 6
Snack cupsqty 15
Napkin holderqty 2
Groceries
- Spa Blauw - 24 bottles
- Spa Red - 12 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sinas - 2 bottles
- Ice tea - 2 bottles
- Apple juice - 2 cartons
- Orange juice - 2 cartons
- Coffee - 2 packs
- Tea - 1 box
- Sugar - 1 pack
- Milk - 3 liters
- Oat milk - 2 liter
- Paprika chips - 2 bags
- Plain chips - 2 bags
- Popcorn - 2 bags
- Pretzel sticks - 2 bags
- Rice crackers - 2 packs
- Salted peanuts - 1 bag
- Unsalted nuts - 1 bag
- Cheese biscuits - 2 packs
- Crackers - 2 packs
- Hummus - 2 tubs
- Young cheese - 500 grams
- Grapes - 2 bunches
- Apples - 12 pieces
- Bananas - 12 pieces
- Muesli bars - 15 pieces
- Mini chocolate bars - 15 pieces
- Paper towels - 2 rolls
- Wet wipes - 2 packs
- Hand soap - 1 bottle
- Trash bags - 1 roll
- Toilet paper - 1 pack

Tableware

Reusable platesqty 20
Reusable cutleryqty 20

Equipment

Power banksqty 4
Charging cablesqty 6
USB chargersqty 3

Transport

Carry bagsqty 6

Safety

First aid kit

Cleaning

Reusable cleaning clothsqty 6
Waste binsqty 2

Tips

Plan two drinks per person for the first hour, then add one extra drink per person if the outing includes travel, waiting time or a meal afterward. Use coolers and ice packs to keep them cold.
Buy one snack portion per participant, plus 10% extra for last-minute additions. Pack snacks in individual snack cups so they can be handed out without sharing bags or creating a mess.
Prepare one name label and one team card per participant, then bring a few spare labels and blank cards. Pack markers, pens, envelopes and clipboards together so registration does not delay the start.
Charge every power bank fully the evening before and pack one charging cable and suitable USB charger for each device type your group uses. A single spare power bank is useful when travel time is long.
Pack the printed participant list, route directions and reservation confirmations in one carry bag, together with tape, scissors, reusable cups, plates, cutlery, cleaning cloths and waste bins. Add the first aid kit before leaving, not at the starting point.

Frequently asked questions

What drinks should I buy for an escape room outing?: Allow two drinks per person for the first hour, then add one more per person for longer travel or waiting periods. Bring extra water if participants will walk between the meeting point, escape room and restaurant.
How many snacks do I need for an escape room group?: Buy one individual snack portion per participant and add 10% extra. Check dietary requirements before shopping, because replacing unsuitable snacks on the day is difficult.
What should I bring to register people before the escape room?: Bring the printed participant list, one name label per person, team cards, pens, markers and clipboards. Pack at least 5 spare labels and two blank team cards for changes or late additions.
When should I prepare the escape room outing supplies?: Finish shopping and assemble snack bags at least one day before the outing. Chill drinks, charge power banks and pack the route and booking documents the evening before, leaving only attendance registration for the day itself.

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