What you need for an Entrepreneur Award ceremony

This shopping list covers the practical items for an Entrepreneur Award ceremony, from reception and dining tables to glasses, microphones and presentation equipment. Plan quantities from your confirmed guest count, then add a small buffer for breakages and last-minute arrivals. Order prizes, certificates and printed materials early, because replacements are difficult to arrange on the event day. Check catering, power and audio requirements with the venue before buying or hiring anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Reception tablesqty 2
Tall cocktail tablesqty 10
Dining tablesqty 12
Chairsqty 110
Table linenqty 14
Stoolsqty 12
Speaker table
Stage sectionsqty 4

Tableware

Wine glassesqty 120
Water glassesqty 120
Coffee cupsqty 100
Platesqty 130
Dessert platesqty 120
Forksqty 130
Knivesqty 130
Spoonsqty 120
Coffee spoonsqty 100
Serving plattersqty 16
Serving tongsqty 10

Equipment

Laptop
Projector
Projection screen
Wireless microphonesqty 2
Microphone stand
Speakersqty 2
Audio mixer
Extension cordsqty 6
Power stripsqty 6
Presentation clicker
Camera
Tripodsqty 2
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4

Decorations

Welcome sign
Table numbersqty 12
Name badge holdersqty 110
Prize table sign
Backdrop banner
Flower arrangementsqty 8
Table decorationsqty 12
Buntingqty 6
Prizesqty 6
Certificate foldersqty 6

Lighting

LED string lightsqty 6
LED spotlightsqty 4

Kitchen

Carafesqty 12
Thermos flasksqty 6
Ice cube traysqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Serving spoonsqty 10
Bottle openersqty 4
Corkscrewsqty 4

Cleaning

Waste binsqty 8
Dustpan and brushqty 2
Mop setsqty 2
Cleaning bucketsqty 2
Microfiber clothsqty 12

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 150 pieces
- Black tea - 50 bags
- Herbal tea - 50 bags
- Green tea - 50 bags
- Sugar sticks - 150 pieces
- Milk - 10 liter
- Oat milk - 4 liters
- Spa Blauw - 120 bottles
- Sparkling mineral water - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Tonic - 12 bottles
- Ginger ale - 12 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Non-alcoholic beer - 24 bottles
- Pilsner - 72 bottles
- White wine - 18 bottles
- Red wine - 12 bottles
- Rosé - 6 bottles
- Prosecco - 12 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini rolls - 180 pieces
- Mini croissants - 100 pieces
- Butter - 1 kilo
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Brie - 2 kilos
- Smoked salmon - 1.5 kilos
- Humus - 2 kilos
- Pesto - 6 jars
- Cucumber - 12 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Arugula - 1 kilo
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Strawberries - 3 kilos
- Nut mix - 2 kilo
- Walnuts - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Olives - 2 kilos
- Sun-dried tomatoes - 1 kilo
- Crackers - 12 packs
- Mini quiches - 120 pieces
- Vegetarian wraps - 80 pieces
- Chicken wraps - 80 pieces
- Meatballs - 180 pcs
- Vegetarian meatballs - 80 pieces
- Chicken satay - 100 pieces
- Satay sauce - 3 liter
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Sweet chili sauce - 1 liter
- Mixed salad - 8 kilos
- Pasta salad - 8 kilo
- Potato salad - 6 kilos
- Grilled Vegetables - 6 kilos
- Vegetarian lasagna - 8 kilos
- Chicken breast - 10 kilo
- Beef - 8 kilo
- Rice - 8 kilo
- Potato gratin - 8 kilos
- Dinner rolls - 120 pieces
- Garlic sauce - 1 liter
- Dressing - 2 liter
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Lemons - 20 pieces
- Dessert pastries - 120 portions
- Chocolate mousse - 100 portions
- Fresh fruit for dessert - 5 kilos
- Whipped cream - 3 liters
- Cookies - 8 packs
- Amaretti cookies - 4 packs
- Toilet paper - 24 rolls
- Hand soap - 6 dispensers
- Paper towels - 12 packs
- Paper towels - 12 rolls
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Storage containers - 30 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Dishwasher tablets - 60 pieces
- Sponges - 12 pieces
- Rubber gloves - 6 pairs
- Trash bags - 50 pieces
- Freezer bags - 2 boxes

Tips

Count tableware by service, not just by guest: allow one wine glass, one water glass and one coffee cup per person, plus roughly 10% extra for breakages and delayed clearing.
Confirm the stage and presentation setup at least 7 days before the ceremony. Check that the projector, screen, laptop, clicker, speakers, mixer and wireless microphones are compatible and have the required cables.
Order prizes and certificates at least 2–3 weeks ahead if names, categories or engraved details are involved. Keep the final nominee and winner spelling in one approved list before sending anything to print.
Prepare guest materials 1–2 days before the event: print the guest list, name badges, jury forms, run sheet and contact list. Bring spare blank badges and pens for late registrations or name changes.
Check power before loading the equipment: plan extension cords and power strips for the laptop, projector, audio mixer and chargers, and avoid placing cables across guest walkways. Test every microphone and presentation file during setup, not when guests are seated.

Frequently asked questions

How many glasses do I need for an Entrepreneur Award ceremony?: Start with one wine glass and one water glass per guest, then add about 10% extra. For 100 guests, that means at least 110 wine glasses and 110 water glasses, unless the venue washes and reuses them between services.
What equipment is needed for an award ceremony presentation?: Plan for a laptop, projector, projection screen, presentation clicker, speakers, audio mixer, wireless microphones and a microphone stand. Test the complete setup at least 2 hours before doors open and bring extension cords and power strips.
When should I order awards and certificates?: Order prizes and certificates 2–3 weeks before the ceremony, or earlier if they are personalised. Check every category, winner name and spelling at least 5 days before printing or collection.
How many chairs and tables do I need for an award ceremony?: Use one chair per seated guest, plus 5–10% spare if the venue allows it. Add reception tables for check-in, tall cocktail tables for standing drinks, dining tables for meals, and a separate speaker table according to your confirmed floor plan.

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