What you need for an Energy Excursion

An Energy Excursion needs more than packed lunches and bottled water. You will need reusable tableware, cooled drinks, route materials, identification badges, charging equipment and safety items for changing conditions. Plan quantities from the confirmed attendee list, including dietary requirements and accessibility needs. Pack shared equipment separately from personal lunch packs so loading, distribution and return checks are straightforward.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tablesqty 4
Foldable chairsqty 6

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Reusable lunch boxesqty 50
Thermos flasksqty 4

Catering

Coolersqty 4
Water jugsqty 4
Groceries
- Whole grain bread - 8 loaves
- Wholemeal buns - 50 pieces
- Mild cheese - 3 kilograms
- Hummus - 2 kilograms
- Chicken breast slices - 2 kilograms
- Vegetarian spread - 1 kilogram
- Raw ham - 1 kilogram
- Lettuce - 6 heads
- Tomatoes - 4 kilogram
- Cucumbers - 4 pieces
- Peppers - 3 kilograms
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 4 kilograms
- Muesli bars - 50 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snacks - 4 bags
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 50 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Honey - 1 jar
- Lemons - 10 pieces
- Coffee filters - 1 pack
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand sanitizer gel - 4 bottles
- Toilet paper - 24 rolls
- Paper towels - 6 packs

Equipment

Megaphone
Power banksqty 4
Charging cablesqty 4
Digital camera
Flashlightsqty 4

Safety

First aid kit
Safety vestsqty 6
Reflective armbandsqty 50
Rain ponchosqty 50

Office

Name stickersqty 50
Badge cordsqty 50
Clipboardsqty 10
Ballpoint pensqty 30
Document foldersqty 50
A4 printing paper
Tapeqty 2
Waterproof markersqty 4
Route mapsqty 50
Program flyersqty 50
Questionnairesqty 50
Clipboardsqty 6
Pen holderqty 2

Cleaning

Waste binsqty 4
Reusable cleaning clothsqty 12
Dishpanqty 2
Soap dispenserqty 2
Towel roll holderqty 2
Toilet paper holderqty 2

Tips

Prepare one lunch pack per attendee, plus a small reserve for late registrations or damaged packs. Use the reusable lunchboxes and label dietary variations before departure.
Allow at least two reusable cups per person when drinks will be served at more than one stop. Fill the thermos flasks and water jugs before leaving, and keep coolers accessible during transport.
Print one route map and one programme flyer for each attendee, then bring extra copies for guides, drivers and unexpected participants. Keep them in document folders or waterproof sleeves.
Prepare badges with name stickers and cords before the excursion day. Pack clipboards, pens and questionnaires together so registration and the energy survey do not delay the start.
Take one power bank and the correct charging cable for each device that must stay operational, especially the camera and megaphone. Keep flashlights, safety vests, reflective armbands, rain ponchos and the first-aid kit in an easy-to-reach bag.

Frequently asked questions

How much water do I need for an Energy Excursion?: Plan at least 1.5 litres of drinking water per person for a full-day excursion, adjusted for weather and activity. Bring additional water in jugs for refilling reusable cups.
How many lunch packs should I prepare?: Prepare one lunch pack for every confirmed attendee, including guides and staff who will eat with the group. Add 5 to 10 percent extra, and keep dietary-specific packs clearly labelled.
What should I pack for bad weather on an Energy Excursion?: Bring one rain poncho per participant and check the forecast 24 hours before departure. Add safety vests and reflective armbands when visibility may be poor or part of the route runs near traffic.
When should I print the route maps and programme?: Print them 2 to 3 days before the excursion, after the route and programme are confirmed. Keep a few spare copies and store the paper in waterproof folders or bags.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.