What to Buy for an Easter Celebration

This Easter celebration shopping list covers the supplies behind a shared meal, children’s activities, an egg hunt, and guest registration. Plan tableware for every registered guest, plus a small buffer for breakages and unexpected arrivals. Food quantities depend on your final guest count and dietary requirements, so confirm those before placing the perishable order. Buy non-perishable supplies first, then leave fresh food and flowers until one or two days before the celebration.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 90
Buffet tablesqty 4
Registration desk
Children's chairsqty 8
Stoolsqty 12
Coat racksqty 2
Table linenqty 16

Tableware

Dinner platesqty 100
Bowlsqty 100
Dessert platesqty 100
Coffee cupsqty 80
Water glassesqty 100
Wine glassesqty 80
Knivesqty 100
Forksqty 100
Spoonsqty 100
Teaspoonsqty 80
Serving spoonsqty 12
Serving plattersqty 12
Serving trays with lidsqty 6
Pitchersqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Baking dishesqty 8
Food warmersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving tongsqty 8
Aluminum foilqty 4

Equipment

Speakersqty 2
Mixer
Microphonesqty 3
Microphone standsqty 3
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 12
Laptop
Presentation screen

Decorations

Easter garlandsqty 12
Easter branchesqty 6
Artificial flowersqty 24
Table decorationsqty 12
Easter basketsqty 40
Chalkboardsqty 4
Name badge holdersqty 90
Welcome sign
Directional signsqty 8
LED candlesqty 24

Lighting

String lightsqty 6
LED lampsqty 8

Children's activities

Craft tablesqty 4
Craft matsqty 20
Plastic Easter eggsqty 120
Scavenger hunt cardsqty 40
Pensqty 50
Colored pencilsqty 12
Markersqty 12
Scissorsqty 12
Glue sticksqty 24
Coloring pagesqty 100
Stickersqty 20
Prize basketsqty 10

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- White beer - 24 bottles
- Red wine - 6 bottles
- White wine - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemons - 12 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Mixed salad - 2 kilogram
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Red onions - 1 kilogram
- Potatoes - 12 kilogram
- Eggs - 180 pieces
- Unsalted butter - 2 kilograms
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Brie - 1 kilogram
- Hummus - 2 kilograms
- Herb butter - 1 kilogram
- Ham - 2 kilograms
- Smoked chicken - 2 kilograms
- Vegetarian burgers - 40 pieces
- Chicken breast - 5 kilograms
- Ground beef - 4 kilograms
- Vegetarian meatballs - 3 kilograms
- Baguettes - 30 pieces
- Brown rolls - 100 pieces
- White rolls - 100 pieces
- Gluten-free sandwiches - 12 pieces
- Wraps - 60 pieces
- Pasta - 5 kilogram
- Rice - 4 kilograms
- Tomato sauce - 12 jars
- Pesto - 6 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Olive oil - 2 liters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 200 grams
- Italian herbs - 200 grams
- Garlic - 6 bulbs
- Fresh parsley - 6 bunches
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Strawberries - 4 kilogram
- Custard - 8 liters
- Whipped cream - 30 cans
- Easter chocolate - 8 kilogram
- Easter cookies - 10 packs
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Salted breadsticks - 6 packs
- Mixed nuts - 3 kilogram
- Raisins - 2 kilograms
- Napkins - 400 pieces
- Paper tablecloth - 8 rolls
- Coffee filters - 2 packs
- Tea filters - 1 box
- Stirrers - 300 pieces
- Cocktail sticks - 300 pieces
- Baking paper - 4 rolls
- Cling film - 3 rolls
- Aluminum foil - 3 rolls
- Freezer bags - 2 boxes
- Trash bags - 6 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Cleaning wipes - 24 pieces
- Nitrile gloves - 2 boxes

Cleaning

Waste binsqty 8
Mop setsqty 2
Bucketsqty 4
Broom setsqty 3
Vacuum cleaner
Toilet brushesqty 4
Paper dispensersqty 4
Towel dispensersqty 4

Safety

First aid kit
Flashlightsqty 4
Barrier tapeqty 2
Non-slip matsqty 6

Administration

Registration formsqty 100
Program bookletsqty 100
Name badgesqty 100
Pensqty 20
Cash box
Payment terminal
Wristbandsqty 100
Clipboardsqty 4

Tips

Count dinner plates, bowls, dessert plates, cups, glasses, and cutlery against the registration list, then add 5–10% extra. This prevents a shortage when guests take a clean plate for dessert or children need replacements.
Order food only after collecting dietary requirements and preparing the allergen overview. For a buffet, calculate each dish separately rather than assuming every guest will eat the same portion.
Buy Easter egg hunt and scavenger hunt supplies at least one week ahead. Keep spare eggs, clue materials, name badges, pens, and route signs together so they do not get mixed into the catering boxes.
Check serving equipment before shopping: platters, trays with lids, pitchers, serving spoons, cutting boards, knives, mixing bowls, measuring cups, and baking dishes are easy to overlook when the venue has a kitchen.
Schedule the final fresh-food and drink shop for one or two days before the event. Chill drinks in time, and confirm that coffee machines, kettles, food warmers, tables, chairs, linens, and coat racks are available before the setup day.

Frequently asked questions

How much tableware do I need for an Easter celebration?: Plan one dinner plate, bowl, dessert plate, coffee cup, water glass, knife, fork, spoon, and teaspoon per guest, where each item is needed. Add 5–10% extra, so 55 place settings are a practical target for 50 guests.
How early should I buy supplies for an Easter celebration?: Buy non-perishable food, decorations, paper goods, activity materials, and spare stationery one to two weeks ahead. Purchase fresh food and chilled drinks one or two days before the event.
How many drinks should I buy for an Easter celebration?: For the first hour, allow two to three drinks per adult, then roughly one drink per person per hour. Add water and non-alcoholic options for children, drivers, and guests with dietary restrictions.
What should I buy for an Easter egg hunt?: Prepare at least one hidden egg or small prize per participating child, plus 10% spare items for damaged or missing eggs. Buy bags or baskets, labels, route signs, and any scavenger-hunt clues at least one week before the hunt.

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