What to buy for a culinary city walk

A culinary city walk needs more than food for each tasting stop. You also need water, chilled drinks, portioning supplies, serving equipment and clear route materials for the group. Use the planned number of participants to calculate every bite and drink, then add separate portions for dietary requirements. Pack items by stop so escorts can find what they need without unpacking the entire supply.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 12
Tableclothsqty 6

Tableware

Reusable platesqty 60
Reusable bowlsqty 50
Reusable glassesqty 80
Coffee cupsqty 50
Reusable cutleryqty 80
Serving spoonsqty 10
Serving traysqty 15

Equipment

Coolersqty 6
Thermos flasksqty 4
Water jugsqty 6
Portable phone chargersqty 4
Mobile speakersqty 2

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving tongsqty 10
Measuring cupsqty 4
Storage binsqty 20
Ice packsqty 24
Bottle openersqty 5
Waste binsqty 6
Handwashing stationsqty 2
Water jerry cansqty 4

Decorations

Menu boardsqty 6
Route arrowsqty 12
Table décorqty 6

Lighting

LED lampsqty 8
Extension cordsqty 4

Catering

Groceries
- Baguettes - 10 pieces
- Whole wheat loaves - 5 loaves
- Mini wraps - 60 pieces
- Cream cheese - 2 tubs
- Hummus - 2 tubs
- Brie - 1,5 kilogram
- Goat cheese - 1 kilogram
- Young cheese - 1,5 kilogram
- Smoked chicken breast - 1.5 kilograms
- Smoked beef - 1 kilogram
- Falafel - 2 kilograms
- Cherry tomatoes - 3 kilograms
- Cucumbers - 8 pieces
- Bell peppers - 10 pieces
- Arugula - 6 bags
- Mixed lettuce - 4 bags
- Carrots - 2 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Lemons - 15 pieces
- Fresh mint - 6 bunches
- Fresh basil - 6 bunches
- Garlic - 6 bulbs
- Olive oil - 3 bottles
- Balsamic vinegar - 2 bottles
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Yogurt dressing - 2 bottles
- Pesto - 4 jars
- Paprika powder - 1 jar
- Black pepper - 1 jar
- Salt - 1 pack
- Italian herbs - 1 jar
- Nut mix - 1 kilogram
- Olives - 2 jars
- Sun-dried tomatoes - 2 jars
- Crackers - 8 packs
- Mini quiches - 60 pieces
- Puff pastry snacks - 60 pieces
- Mini meatballs - 3 kilograms
- Falafel sauce - 2 bottles
- Brownies - 60
- Mini lemon tarts - 50 pieces
- Whipped cream - 4 cans
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 8 liters
- Sugar - 2 packs
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Beer - 48 bottles
- Ice cubes - 15 kilograms
- Paper napkins - 300 pieces
- Paper cups - 100 pieces
- Wooden cocktail sticks - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 40 pieces
- Paper towels - 8 rolls
- Dish soap - 3 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 4 bottles
- Toilet paper - 24 rolls

Tips

Plan two to three tasting bites per person at each stop, then add 10% extra for late registrations, dropped portions or larger appetites. Confirm the final participant count before doing the shopping.
Allow two to three drinks per person for the first hour, followed by about one drink per person per additional hour. Bring water as well as the tasting drinks, and chill bottles before departure.
Pack allergen-free portions in clearly labelled containers and keep them separate from shared serving equipment. Check every bite against the collected dietary requirements before loading the bags.
Prepare one serving kit for each tasting location: plates or bowls, reusable glasses, cutlery, serving spoons, tongs, trays and a bottle opener. Add storage bins so used and clean items do not get mixed.
Bring route maps, name stickers, route arrows and portable phone chargers for the group leaders. Pack a cooler with ice packs for perishable food and keep a small handwashing setup available at the stops.

Frequently asked questions

How much food do I need for a culinary city walk?: Buy two to three tasting bites per person at every stop, plus 10% extra. For example, 20 guests visiting four stops need 160 to 240 planned bites before the extra allowance.
How many drinks should I buy for a food walk?: Plan two to three drinks per person during the first hour and one additional drink per person for each later hour. Include water for the full route, especially if guests walk between several stops.
When should I do the shopping for a culinary city walk?: Buy shelf-stable supplies and printed materials two to three days beforehand. Purchase fresh food one day before the walk, then chill drinks and pack perishable portions on the day itself.
What should I pack for guests with allergies?: Prepare one clearly labelled allergen-free portion for each relevant guest at every tasting stop, plus one spare portion per dietary category. Keep these portions sealed and separate until they are served.

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