Craft market shopping list

A craft market needs more than tables for sellers. You also need practical supplies for serving refreshments, taking payments, marking each stall, handling weather and keeping cables safe. Plan quantities around the number of stallholders and visitors, then confirm the venue’s power outlets and restroom facilities before shopping. This list covers the core equipment and consumables to gather, so setup does not depend on last-minute purchases or borrowed items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 20
Foldable tablesqty 8
Folding chairsqty 40
High tablesqty 4
Dressing tablesqty 4
Stall weightsqty 40
Storage cratesqty 12

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 100
Platesqty 150
Cutlery setsqty 150
Serving plattersqty 12
Serving tongsqty 8

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 8
Power stripsqty 6
Payment terminalsqty 2
Cash boxesqty 2
Small change traysqty 4
Handheld microphone
First aid kitsqty 2
Fire extinguishersqty 2
Walkie-talkiesqty 6
Cable matsqty 10
Toolboxesqty 2

Kitchen

Thermos flasksqty 6
Water jugsqty 6
Cutting boardsqty 4
Bread knivesqty 3
Kitchen knivesqty 3
Measuring cupsqty 3

Decorations

Diaper clothsqty 20
Buntingqty 12
Flower boxesqty 8
Table décorqty 12
Notice boardsqty 4
Chalkboardsqty 8
Directional signsqty 12

Lighting

String lightsqty 8
Outdoor lightsqty 6
Flashlightsqty 4

Cleaning

Waste binsqty 12
Trash grabbersqty 4
Broom setsqty 3
Trash binsqty 4
Cleaning bucketsqty 3
Spongesqty 12
Microfiber clothsqty 20
Hand soap dispensersqty 4
Toilet brushesqty 2

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Apples - 8 kilograms
- Bananas - 5 kilograms
- Grapes - 4 kilograms
- Mandarins - 5 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 3 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted pretzels - 6 bags
- Rice cakes - 6 packs
- Crackers - 8 packs
- Baguettes - 12 pieces
- Mini rolls - 180 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 2 kilograms
- Hummus - 12 tubs
- Cream cheese - 12 tubs
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Chicken breast slices - 2 kilograms
- Ham - 2 kilograms
- Egg salad - 10 tubs
- Cucumber salad - 8 tubs
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Dried oregano - 1 jar
- Mini quiches - 100 pieces
- Vegetable spring rolls - 100 pieces
- Cheese crackers - 6 packs
- Mini muffins - 120 pieces
- Apple pie - 6 pieces
- Vegan cookies - 6 packs
- Gluten-free crackers - 4 packs
- Gluten-free cookies - 4 packs
- Mixed nuts - 4 kilograms
- Raisins - 2 kilograms
- Chocolate cookies - 8 packs
- Coffee cups - 250 pieces
- Stirrers - 300 pieces
- Paper napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 2 packs
- Trash bags - 120 pieces
- Compostable snack boxes - 250 pieces
- Wooden forks - 250 pieces
- Wooden spoons - 150 pieces
- Paper shopping bags - 200 pieces
- Labels - 300 pieces
- Permanent markers - 12 pieces
- Adhesive tape - 8 rolls
- Rope - 4 rolls
- Cable ties - 200 pieces
- Cable ties - 100 pieces
- AA batteries - 24 pieces
- AAA batteries - 24 pieces

Tips

Plan one clearly labelled booth sign for every stallholder, plus route signs at entrances and key turns. Prepare and pack them at least one day before the market so they are ready during setup.
Check power requirements with each stallholder at least one week before the event. Count coffee machines, kettles and payment terminals, then bring extension cords and power strips only after confirming the outlet layout.
For refreshments, provide roughly two to three drinks per person during the first hour. Use reusable cups, coffee cups, thermos flasks and water jugs, and keep extra cups available for replacements.
Pack one sturdy storage crate for each main supply group, such as tableware, payment equipment and signage. This keeps small items like cutlery sets, serving tongs, change trays and cables from being misplaced.
Prepare for wet or windy weather at least 24 hours ahead. Check that every party tent has suitable stall weights, and tell stallholders where to move stock if the outdoor layout becomes unsafe.

Frequently asked questions

What do I need for a craft market stall?: For each stall, plan a market stall or table, a booth name sign, suitable seating if needed, and storage crates for stock. Add stall weights whenever a tent or lightweight display is used outdoors.
How many tables do I need for a craft market?: Start with at least one table or market stall per seller, then add high tables or dressing tables where the layout requires display height. Confirm the final number after stall spaces are assigned, ideally at least one week before the event.
How much coffee and tea should I buy for a craft market?: For the first hour, allow two to three drinks per visitor if refreshments are included. Buy extra cups and plan enough thermos flasks or serving capacity to avoid a queue while the market opens.
What payment equipment is needed for a craft market?: Provide payment terminals for sellers who need card payments, along with cash boxes and small change trays for cash sales. Test every terminal and confirm power or charging needs at least one day before the market.

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