What you need for a corporate Christmas market

A corporate Christmas market needs more than stalls and festive food. You will need enough tableware for people moving between vendors, reliable hot-drink equipment, chilled storage and safe power distribution. This shopping list covers the physical setup, serving equipment and kitchen items behind the plan. Use your registration numbers and menu to set quantities, then buy non-perishables first and leave fresh groceries until close to the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 6
Foldable tablesqty 10
High tablesqty 6
Chairsqty 60
Tableclothsqty 16
Stoolsqty 12

Tableware

Platesqty 100
Dessert platesqty 100
Glassesqty 120
Coffee cupsqty 80
Mugsqty 80
Cutlery setsqty 100
Serving spoonsqty 12
Serving plattersqty 16
Serving platters for saucesqty 8

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Mixing bowlsqty 8
Measuring cupsqty 4
Thermos flasksqty 8
Coffee machinesqty 3
Kettlesqty 3
Food warmersqty 4
Induction hobsqty 2
Coolersqty 6
Ice cube traysqty 4

Equipment

Extension cordsqty 8
Power stripsqty 8
Bluetooth speakersqty 2
Microphone
Music player

Lighting

String lightsqty 10
LED lampsqty 12
Extension cordsqty 6

Decorations

Christmas tree
Christmas baublesqty 60
Christmas garlandsqty 12
Christmas wreathsqty 4
Christmas figuresqty 10
Table decorationsqty 12
Menu signsqty 8
Name badgesqty 80
Piping bagsqty 100
Christmas napkin holdersqty 12

Cleaning

Waste binsqty 8
Dustpan and brushqty 3
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4
Towel dispensersqty 4

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 200 pieces
- Hot chocolate - 12 liters
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 cans
- Sugar sticks - 200 pieces
- Honey - 2 jars
- Cinnamon - 2 jars
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Bitter lemon - 6 bottles
- Spa Blauw - 8 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pils - 96 bottles
- Red wine - 12 bottles
- White wine - 8 bottles
- Mulled wine - 15 liters
- Beer crates - 6 crates
- Oranges - 3 kilos
- Cinnamon sticks - 100 gram
- Star anise - 100 gram
- Apple syrup - 2 jars
- Baguettes - 20 pieces
- Mini rolls - 120 pieces
- Unsalted butter - 2 kilos
- Herb cream cheese - 3 kilo
- Young cheese - 4 kilos
- Brie - 3 kilo
- Hummus - 3 kilos
- Smoked salmon - 2 kilos
- Ham - 3 kilos
- Roast beef - 2 kilos
- Arugula - 1 kilo
- Cucumbers - 12 pieces
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Mandarins - 5 kilos
- Nut mix - 3 kilo
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Pretzels - 8 bags
- Snack mix - 6 bags
- Olives - 2 kilos
- Pickles - 2 jars
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 3 jars
- Garlic sauce - 2 bottles
- Peanut butter - 2 jars
- Jam - 3 jars
- Christmas stollen - 8 pieces
- Mini Christmas cookies - 8 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Chocolate letters - 80 pieces
- Spiced cookies - 5 kilo
- Marshmallows - 3 kilos
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Cocktail picks - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Plastic gloves - 4 boxes
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 3 bottles
- Liquid hand soap - 4 bottles
- Paper towels - 8 packs

Tips

Count tableware against your busiest serving period, not the total guest list. For drinks, plan at least two to three cups or glasses per person if there is no washing-up station.
Check every food stall before shopping for kitchen equipment. Hot food may require food warmers or induction hobs, while coffee service needs coffee machines, kettles, thermos flasks and enough cups.
Measure the available cold-storage space before buying fresh groceries. Clear the cold storage area first and use coolers or ice cube trays if chilled items will be served away from the main kitchen.
Do a power check before bringing equipment on site. List the wattage of coffee machines, kettles, food warmers and induction hobs, then match them with extension cords and power strips without overloading a circuit.
Prepare allergen labels and serving utensils before fresh food arrives. Keep separate serving spoons, cutting boards and platters where recipes or dietary requirements require them.

Frequently asked questions

How much tableware do I need for a corporate Christmas market?: Start with one plate, dessert plate and cutlery set per guest, then add a 20% buffer for dropped or misplaced items. Plan two to three drinking vessels per person when guests will stay for several hours.
How many coffee cups and mugs should I buy?: Allow at least two hot-drink cups per guest for a typical market, plus 10% extra. If cups will not be collected and washed during the event, increase the quantity to three per person.
When should I buy fresh groceries for a Christmas market?: Buy non-perishable ingredients and supplies several days ahead, but purchase fresh groceries as close to the event as practical—usually one day before. Confirm deliveries before shopping so chilled and perishable items are not left waiting.
How do I plan electricity for a corporate Christmas market?: Make the power plan at least one week before the event and test the equipment before setup day. Check the combined load of coffee machines, kettles, warmers and induction hobs, then assign extension cords and power strips to suitable circuits.

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