What you need for communication training

A communication training day needs more than a laptop and a presentation. Prepare materials for registration, note-taking, group work, refreshments, lunch, and clear delivery of the training. Plan quantities from the confirmed participant list, then add a small buffer for damaged materials, spills, and late arrivals. This checklist helps you shop for the practical items that are easy to overlook when the focus is on the programme and coaches.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Stoolsqty 4
Registration desk

Tableware

Coffee cupsqty 35
Drinking glassesqty 35
Platesqty 35
Cutlery setsqty 35
Serving traysqty 4
Pitcherqty 3

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 3
Power stripsqty 3
Wireless microphone
Bluetooth speaker
Coolersqty 2

Kitchen

Coffee makerqty 2
Kettleqty 2
Thermos flasksqty 4
Cutting boardsqty 2
Kitchen knivesqty 3
Serving tongsqty 4

Training materials

Flip chartsqty 2
Flip chart paperqty 3
Whiteboard
Whiteboard markersqty 12
Notepadsqty 30
Ballpoint pensqty 35
Name badgesqty 35
Presentation clicker

Decorations

Tableclothsqty 6
Welcome sign

Cleaning

Waste binsqty 3
Cleaning clothsqty 8

Catering

Groceries
- Coffee - 3 packs
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Still water - 24 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Sandwiches - 40 pieces
- Whole grain bread - 4 loaves
- White rolls - 20 pieces
- Herb cream cheese - 4 tubs
- Young cheese - 1,5 kilo
- Aged cheese - 1 kilo
- Ham - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumber - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Grapes - 3 kilos
- Apples - 30 pieces
- Bananas - 24 pieces
- Mini ice pops - 30 pieces
- Cookies - 6 packs
- Ketchup - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Spice mix - 2 bags
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles

Tips

Prepare one name badge, notepad, and pen for every participant, plus 5–10% extra for replacements and late registrations.
For a full training day, allow at least two coffee or tea servings per person before lunch and one more during the afternoon. Have water available throughout the session.
Match tableware to the final catering numbers: use one plate and cutlery set per meal, one drinking glass per person, and add 10% extra for breakage or repeat servings.
Pack the presentation setup together: laptop, projector, projection screen, HDMI cable, extension cords, and power strips. Test every connection at least 30 minutes before participants arrive.
Bring enough flip chart paper and markers for the planned exercises, with at least one spare marker pack. Check that the markers write clearly before the training starts.

Frequently asked questions

What stationery do I need for communication training?: Provide one notepad and pen per participant, plus 5–10% extra. If the programme includes group exercises, also bring flip chart paper and several working whiteboard markers for each active training area.
How many cups and glasses do I need for a training day?: Start with one coffee cup and one drinking glass per participant, then add at least 10% extra. If you serve multiple breaks or refillable drinks, plan for around two to three cups per person in total.
What equipment is needed for a communication training presentation?: Bring a laptop, projector, projection screen, HDMI cable, extension cords, and power strips. Test the complete setup at least 30 minutes before registration and keep a backup connection or presentation copy available.
How much catering should I order for communication training?: Order lunch and planned snacks for every registered participant, then add 5–10% if registrations may change. Confirm dietary requirements before placing the order, ideally at least 3–5 days in advance.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.