What to Buy for a Club Party

A club party needs more than drinks and a playlist. Plan separate supplies for the bar, buffet, coffee station, entrance and dance floor, and match quantities to your final guest count. Drinks must be chilled before guests arrive, while fresh snacks should be bought close to the event. This shopping list helps you avoid the items people often remember too late, such as serving utensils, coat storage, extension cords and enough waste bins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 3
Bar stoolsqty 6
Coat racksqty 2
Waste binsqty 4

Tableware

Dinner platesqty 60
Dessert platesqty 60
Coffee cupsqty 60
Water glassesqty 60
Wine glassesqty 50
Cutlery setsqty 60

Kitchen

Serving plattersqty 12
Serving spoonsqty 8
Serving tongsqty 6
Pitchersqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Measuring cupsqty 2

Equipment

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Coolersqty 4
Speakersqty 2
Mixer
Microphonesqty 2
Extension cordsqty 3
Power stripsqty 4

Decorations

Buntingqty 6
Balloonsqty 100
Tableclothsqty 8
Name badgesqty 60
Name stickersqty 60
Menusqty 8
Vasesqty 8

Lighting

String lightsqty 4
LED lampsqty 12

Cleaning

Bucketsqty 3
Mopsqty 3
Broomsqty 2
Dustpan and brushqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Stirrers - 100 pieces
- Coffee filters - 100 pieces
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Lemon-lime soda - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Rosé - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Coffee biscuits - 6 packs
- Apple pies - 4 pieces
- Whipped cream - 6 cans
- Baguettes - 10 pieces
- Rolls - 60 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Back ham - 1,5 kilogram
- Smoked chicken breast - 1.5 kilograms
- Hummus - 1 kilogram
- Herb cream cheese - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 8 heads
- Bell peppers - 12 pieces
- Red onions - 2 kilograms
- Grapes - 3 kilograms
- Apples - 50 pieces
- Pasta salad - 5 kilograms
- Potato salad - 5 kilograms
- Mixed green salad - 4 kilograms
- Salad dressing - 3 bottles
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Mixed bar snacks - 4 bags
- Olives - 4 jars
- Grape and cheese skewers - 100 pieces
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 8 pieces
- Microfiber cloths - 12 pieces

Tips

Plan about 2–3 drinks per guest for the first hour, then 1–2 drinks per person for each additional hour. Include water and non-alcoholic options rather than relying only on alcohol.
Buy or prepare around 4–6 snack portions per guest when snacks are the main food. Check dietary requirements before buying fresh ingredients, ideally at least 7 days in advance.
Allow one dinner plate, one dessert plate, one water glass and one cutlery set per guest, plus roughly 10% extra. For a 50-person party, that means 55 of each core item.
Set up the bar with serving spoons, tongs, pitchers, cutting boards and a chef’s knife before opening. Chill drinks several hours ahead, because coolers filled at the last minute rarely reach serving temperature.
Check power needs at least 2 days before the party. Speakers, a mixer, coffee machines, kettles and hot drink urns may need separate extension cords and power strips to avoid overloading one outlet.

Frequently asked questions

How many drinks do I need for a club party?: Plan for 2–3 drinks per guest during the first hour and 1–2 drinks per guest for every hour after that. Add water and non-alcoholic drinks for the full duration, and buy ice or chill drinks several hours before guests arrive.
How much food should I buy for a club party?: For snacks rather than a full meal, allow about 4–6 portions per guest. Confirm allergies and dietary requirements no later than 7 days before shopping, then buy fresh groceries 1–2 days before the party.
How many plates and glasses do I need for 50 guests?: Prepare at least 55 dinner plates, 55 dessert plates, 55 water glasses and 55 cutlery sets for 50 guests. The extra 10% covers breakage, dropped items and guests who return for another serving.
When should I buy supplies for a club party?: Buy non-perishable items, decorations and equipment 3–7 days ahead. Buy fresh groceries 1–2 days before the event, and chill drinks several hours before opening the venue.

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