What to Buy for a Club Party

A club party needs more than drinks and a playlist. Plan the shopping around your guest count, serving setup and the equipment needed for sound, lighting and chilled drinks. Use one glass per guest plus at least 20% extra, and provide enough plates, cups and cutlery for food and coffee. Buy non-perishable items a few days ahead, then chill drinks and collect fresh food on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
High tablesqty 4
Party tentsqty 2

Tableware

Dinner platesqty 60
Dessert platesqty 60
Coffee cupsqty 50
Glassesqty 80
Wine glassesqty 50
Cutlery setsqty 60
Serving spoonsqty 10
Serving traysqty 8
Coffee potsqty 4
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Pansqty 4
Baking dishesqty 6

Equipment

Coolersqty 4
Ice packsqty 20
Coffee machinesqty 2
Kettlesqty 2
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Decorations

Tableclothsqty 12
Buntingqty 6
Balloonsqty 100
Balloon pumpqty 2
Name badgesqty 60
Table decorationsqty 12
Tapeqty 4
Ropeqty 2

Lighting

String lightsqty 6
LED lampsqty 10

Cleaning

Waste binsqty 6
Bucketsqty 3
Mopsqty 3
Broom setsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Bitter lemon - 3 bottles
- Tonic - 3 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Red wine - 6 bottles
- Rosé - 4 bottles
- Cava - 4 bottles
- Alcohol-free sparkling wine - 2 bottles
- Ice cubes - 15 bags
- Baguettes - 12 pieces
- Mini rolls - 80 pieces
- Butter - 4 packs
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Mixed salad - 2 kilogram
- Bell peppers - 12 pieces
- Carrots - 2 kilogram
- Grapes - 3 kilograms
- Apples - 50 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Olives - 6 jars
- Nut mix - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Satay sauce - 2 jars
- Herb butter - 6 tubs
- Vegetarian snacks - 100 pieces
- Mini meatballs - 100 pieces
- Mini quiches - 80 pieces
- Vegetarian quiches - 40 pieces
- Wraps - 40 pieces
- Chicken breast - 2 kilogram
- Rice - 4 kilograms
- Pasta - 3 kilograms
- Pasta sauce - 8 jars
- Vegetable mix - 5 kilograms
- Grated cheese - 2 kilogram
- Parmesan cheese - 500 grams
- Olive oil - 2 bottles
- Sunflower oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Garlic powder - 1 jar
- Sandwiches for diet meals - 20 pieces
- Vegan Sandwich Toppings - 10 portions
- Gluten-free snacks - 20 pieces
- Cake - 60 pieces
- Cookies - 5 packs
- Chocolate - 3 kilograms
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 40 pieces
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Disinfectant wipes - 4 packs
- Sponges - 10 pieces
- Gloves - 2 boxes

Tips

Plan two to three drinks per person for the first hour, then one to two drinks per person for every following hour. Add extra water and soft drinks so guests are not relying only on alcohol.
Allow one dinner plate and one dessert plate per guest, plus 10–20% spare. For a buffet, prepare at least one serving spoon or pair of tongs for each dish and several serving trays.
Chill drinks for at least 6 hours before guests arrive. Use coolers with ice packs for bottles and keep a separate supply of ice for serving rather than using all of it for cooling.
Check the venue’s power points before buying or borrowing speakers, lighting and coffee equipment. Bring extension cords and power strips, and test the music and microphone before the room fills up.
Set aside special-diet meals before opening the buffet and label them clearly. Prepare coffee and tea for the final part of the night, with roughly one coffee cup and one teaspoon of sugar per expected coffee drinker.

Frequently asked questions

How much alcohol and soft drinks do I need for a club party?: For the first hour, plan two to three drinks per guest, followed by one to two drinks per hour. Include water and soft drinks for at least 25–30% of total drink servings, and increase that share for a longer or alcohol-free party.
How many glasses do I need for a club party?: Start with one glass per guest for each main drink type, then add 20% spare. For 50 guests, that means at least 60 regular glasses, plus wine glasses if wine is being served.
When should I buy and chill drinks for a club party?: Buy shelf-stable drinks, snacks and disposable supplies two to three days ahead. Chill bottled and canned drinks at least 6 hours before the party, and buy fresh food on the day if it cannot be stored safely.
How much party food should I buy per person?: For snacks only, allow about 150–250 grams per guest over a three- to four-hour party. If the buffet is the main meal, plan roughly 400–600 grams of food per guest and keep separate portions ready for dietary requirements.

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