What to buy for a club night

A club night needs more than drinks and a playlist. This shopping list covers the practical supplies that keep the bar moving, snacks easy to serve, and the room ready for guests. Plan glasses, ice, bottle openers, serving equipment, cooling, payment, and power supplies before shopping day. Check quantities against your guest count, dietary requirements, room layout, and the length of the event so you are not making emergency purchases during setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Bar matsqty 2
Tall cocktail tablesqty 8
Tablesqty 6
Chairsqty 40
Coat racksqty 3

Tableware

Reusable drinking glassesqty 120
Wine glassesqty 40
Platesqty 100
Cutlery setsqty 100
Serving bowlsqty 12

Equipment

Active speakersqty 2
Mixer
Microphone
Audio cablesqty 4
Extension cordsqty 6
Power stripsqty 4
Coolersqty 4
Card machine

Lighting

LED string lightsqty 4
LED spotlightsqty 4
Disco light

Decorations

Balloon archesqty 2
Buntingqty 6
Tableclothsqty 8
Menusqty 8

Kitchen

Cutting boardsqty 3
Knivesqty 4
Serving tongsqty 6
Ice spoonsqty 2
Bottle openersqty 3

Cleaning

Washing-up tubsqty 2
Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2
Vacuum cleaner

Catering

Groceries
- Beer - 120 cans
- Alcohol-free beer - 24 cans
- Red wine - 6 bottles
- White wine - 6 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 8 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Lemons - 12 pieces
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snacks - 6 bags
- Snack nuts - 6 bags
- Pretzel sticks - 6 bags
- Popcorn - 5 bags
- Olives - 4 jars
- Pickles - 3 jars
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Baguettes - 8 pieces
- Wraps - 6 packs
- Cheese slices - 3 kilos
- Cold cuts - 2 kilos
- Cucumbers - 8 pieces
- Bell peppers - 12 pieces
- Grapes - 5 kilos
- Apples - 5 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cocktail sticks - 2 boxes
- Paper napkins - 250 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces

Tips

Plan around two to three drinks per guest for the first hour, then about one drink per hour after that. Buy extra water and non-alcoholic options rather than relying only on alcoholic drinks.
Allow one reusable drink glass per guest plus 10% spare, so 100 guests means at least 110 glasses. Add wine glasses only if wine is on the menu.
Buy ice close to the event and allow roughly 1 kg per 10 guests for chilling drinks, plus extra if you also serve drinks over ice. Keep coolers ready before guests arrive.
Prepare snacks for at least one serving per guest, with 10–15% extra for a late crowd. Use serving bowls, plates, cutlery, knives, cutting boards, and serving tongs so food is not handled directly.
Test the sound, lighting, and payment setup before shopping is finished. Pack spare audio cables, extension cords, and power strips, and charge or test the card machine at least one day ahead.

Frequently asked questions

How many drinks do I need for a club night?: Plan for two to three drinks per person during the first hour, followed by about one drink per person per hour. Add water and alcohol-free drinks, and increase the total for a longer event or a crowd that cannot easily buy more nearby.
How many glasses should I buy for 50 guests?: Prepare at least 55 reusable drink glasses for 50 guests, allowing 10% spare for breakage, misplaced glasses, or a busy bar. If you serve wine, add separate wine glasses rather than assuming one type will cover everything.
How much ice do I need for a club night?: Use about 1 kg of ice per 10 guests for chilling bottles and cans, so 50 guests need roughly 5 kg as a starting point. Add more if drinks are served over ice or if the room is warm, and buy it as close to the event as possible.
When should I buy supplies for a club night?: Buy non-perishable serving, kitchen, lighting, and power supplies at least 3–7 days before the event. Buy fresh snacks and ice on the day, and have all drinks chilled and the payment and sound equipment tested before guests arrive.

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