City Walk Shopping List

A city walk needs more than maps and comfortable shoes. You will need drinks and food for the start or finish, materials for registration, clear route signs and supplies for changing weather. Plan quantities around your participant count, then add a small reserve for late registrations, spills and lost items. This shopping list covers the practical items that are easy to overlook when preparing a group walk.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 2
Folding chairsqty 6

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Serving traysqty 6
Thermos flasksqty 4

Equipment

Coolersqty 4
Power banksqty 4
Phone chargersqty 4
Megaphone

Lighting

Flashlightsqty 4

Walking gear

Printed route mapsqty 55
Directional signsqty 12
Clipboardsqty 4
Ballpoint pensqty 20
Name stickersqty 60
Wristbandsqty 55
Waterproof markersqty 4
Scissorsqty 2
Duct tapeqty 4

Safety

First aid kitsqty 2
Reflective vestsqty 4
Rain ponchosqty 50
Sunscreenqty 4

Hygiene

Hand sanitizerqty 6

Cleaning

Waste binsqty 4

Kitchen

Reusable storage containersqty 8
Serving spoonsqty 6

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Granulated sugar - 1 kilogram
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 60 bottles
- Sparkling mineral water - 30 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 8 liters
- Apple juice - 6 liters
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Wholemeal rolls - 60 pieces
- White rolls - 40 pieces
- Cheese slices - 2 kilograms
- Hummus - 1.5 kilograms
- Chicken breast slices - 1,5 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted crackers - 6 packs
- Muesli bars - 60 pieces
- Bananas - 50 pieces
- Apples - 50 pieces
- Grapes - 5 kilograms
- Vegetarian wraps - 20 pieces
- Gluten-free rolls - 6 pieces
- Vegan filled sandwiches - 10 pieces
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 1 pack

Tips

Plan about 500 ml of water per participant for a short walk, and closer to 1 litre for a route of several hours. Add extra drinks for the reception table and the finish.
Prepare one printed route map per participant, plus 10% extra. Bring waterproof markers, scissors and duct tape so signs can be adjusted or replaced during the walk.
Allow one name sticker and one wristband per participant, with at least 10 spare sets. Keep clipboards and ballpoint pens at registration for last-minute changes.
Pack weather supplies according to the forecast: one rain poncho per person without reliable rainwear, and sunscreen for exposed routes. Charge power banks and phones before leaving.
Do not forget serving equipment and cleanup supplies for the food stop. Match reusable cups, plates and cutlery to the guest count, then add roughly 10% spare pieces.

Frequently asked questions

What food and drinks do I need for a city walk?: For a two- to three-hour walk, plan at least 500 ml of water per participant and food for the number registered at the start or finish. Add 10% extra portions and keep chilled items in coolers until serving.
How many route maps and signs should I print for a city walk?: Print one route map per participant plus 10% spare copies. Prepare one directional sign for every turn or decision point, with extra signs for entrances, confusing crossings and the start and finish.
What should I bring for city walk registration?: Bring one name sticker and wristband per participant, plus 10% spare sets. Keep at least two clipboards and enough pens for the registration team, along with the printed participant list.
How early should I buy supplies for a city walk?: Buy reusable equipment, signs and stationery at least one week before the walk. Purchase fresh groceries one to two days beforehand, then chill food and drinks on the day before or the morning of the event.

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